Deployment Guide

Coalition Provisional Authority (CPA) Deployment Guide Current as of: 22 Oct 2003 Contents : CPA Official Website 2 Personnel Director’s Message 2 Country Clearance Request 3 Preparing for Deployment 4 o Request for the Common Access Card o Kuwaiti Visa Application Procedures o Medical Processing and Immunizations Federal Deployment Center (FDC) Prerequisites 7 Suggested Packing Lists 8 CPA Personnel Deployment and Support Staff - 2C148, The Pentagon Chris Speller (703) 614-0487 FDC Processing Robin Carrington (703) 614-6982 CRC, Medical, Visas, CAC Cards Deblen Edge (703) 614-0487 Personnel Security Clint Conerly (703) 614-0487 Travel Voucher Processing Rich Martel (703) 614-6185 Travel Voucher Processing Mike Shane (703) 614-6891 Travel Orders, Country Clearances Tom Keith (703) 614-6210 Director of Personnel FAX: (703) 693-1483 We invite you to visit the CPA Official Website. There you will find great information regarding the reconstruction efforts in Iraq, as well as policies and procedures while in country. Please take the time to review the site before your departure. Thank you. ________________________ If you are attending the CONUS Replacement Center (CRC) at Fort Bliss, Texas, you should also visit the following Website: http://www.bliss.army.mil/LocalUnitLinks/crc/default.htm Country Clearance Request Please complete and return via EMAIL to: michael.shane.ctr@osd.mil FULL NAME: _____________________________________________ GRADE: _____________________ SSN: _________________ CONTACT NUMBER/EMAIL ADDRESS: ___________________________________________ ORGANIZATION: ________________ PURPOSE OF VISIT: ___________________ POINT OF CONTACT IN COUNTRY, WITH A PHONE NUMBER AND EMAIL ADDRESS ( VERY IMPORTANT ): ____________________ PERSONS TO BE VISITED WHILE TRAVELING IN IRAQ: ______________________ LOCATION AND TIME OF ARRIVAL: _____________________________ DURATION OF VISIT: ________________________________________________ ITINERARY, OR “OMITTED FOR SECURITY REASONS”: __________ PRE-DEPLOYMENT ACTIONS COMPLETE (CRC / FDC, PASSPORT, SHOTS, ID CARD, ETC.): YES/NO, LOCATION, DATE: ____________________________________ IF INBOUND ON AN ASSIGNMENT TO THE CPA, DESCRIBE THE FUNCTIONAL AREA IN WHICH YOU WILL WORK (E.G. SECURITY FORCES) AND THE NAME OF YOUR SUPERVISOR (IF KNOWN): _________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ Please check one : _____ I WOULD LIKE TO ATTEND FDC AT FT BELVOIR ON ______________. NOTE: You must complete all requirements on page 8 before attending FDC. _____ I WOULD LIKE TO ATTEND CRC AT FT BLISS ON ______________. YOU MUST HAVE A COUNTRY CLEARANCE NUMBER BEFORE YOU DEPART FOR IRAQ. Once you receive your country clearance number and instructions, please make your air travel arrangements IAW the instructions contained in block 16 of your travel orders (DD Form 1610). You may also contact the Air Mobility Command representative at BWI, toll-free 1-877-429-4262, option 2. Please listen and follow the “telephone prompts” for channel flights out of Baltimore/Washington International Airport. Preparing for deployment: 1. The following link is a DD Form 1172-2, Request for Common Access Card. If you are attending the FDC at Ft Belvoir, please complete the highlighted areas and return it by FAX to 703-693-1483, ATTN: Chris Speller. You will sign the application and have it witnessed at the FDC-Ft Belvoir. Do not sign it before you fax it. If you are attending the CRC at Ft Bliss, this form will be completed at Ft Bliss. If you do not attend the FDC at Fort Belvoir or the CRC at Fort Bliss, Robin Carrington may assist you in obtaining this card at the Pentagon, robin.carrington.ctr@osd.mil . DD Form 1172-2 Application 2. All civilians must travel with a valid passport. If there is time, we recommend a passport for military personnel as well. 3. If you are a US government employee or military person, your Common Access Card and your Department of Defense orders will allow you to transit Kuwait without a Kuwaiti visa. If you desire and there is time before your departure, you may obtain one. Contractors and other non-government personnel are not covered by the Status of Forces Agreement (SOFA) or Defense Cooperation Agreement (DCA), and therefore, should have a Kuwaiti visa Kuwaiti VISA Application a. Your Kuwaiti address and phone number are the Kuwaiti Hilton Resort on Mangaf, ph.# 965-372-5500. b. You will need an original and a copy of the visa request, your passport, two identical and current passport photos, and $24 in exact cash, (official or diplomatic passports are processed gratis). You will also need a sponsorship letter prepared by this office. Send the information we require to prepare your sponsorship letter (below) to robin.carrington.ctr@osd.mil Full name: Passport Number: Date of Birth: Place of Birth: Passport Issue Date: Passport Expiration Date: Passport Issuance Office: b. The Kuwaiti Consular Office is located on 2940 Tilden Street NW in Washington, just off Connecticut north of the Zoo. Their hours are 0930 am to 1300 pm, Monday through Friday. They are processing a large number of visa requests right now, so expect a visa to take 5 to 7 working days to process. 4. Please see the list of medical/dental and immunization requirements necessary to process through the Federal Deployment Center at Ft Belvoir. (See page 8.) Most of these requirements will be addressed at Ft Bliss if you attend the CRC. If you have questions about medical processing or immunization issues, please contact Robin Carrington at 703-614-6982. 5. Once travel arrangements have been made, e-mail your itinerary to michael.shane.ctr@osd.mil michael.shane@osd.mil and seymourt@orha.centcom.mil . If you are not met in Kuwait City from your flight, take a taxi to the Kuwaiti Hilton Resort in Mangaf (file the taxi expense on your travel claim) check-in, and contact the CPA representative, in Villa 511 or 512, phone: 965-732-5500, ext 511 or 512. 6. Very few CPA billets will require a security clearance higher than Secret. Please have your security manager pass your security clearance documentation to Iraq through Deblen Edge at 703-614-0487, fax 703-693-1483. 7. You may submit an interim travel claim to us either when you are in theater or upon your return. Your final claim should be processed through this office. Unless you have a Department of Defense travel card, we will be unable to split your payment. Please file your first claim with a canceled personal check for direct deposit, otherwise a paper check will be sent to your mailing address. Send the signed original claim form, including airline tickets and receipts documenting expenses over $75.00, to: Office of the Coalition Provisional Authority Representative ATTN: Clint Conerly Rm 2C148, 2500 Defense Pentagon Washington, DC 20301-2500 You may use these forms to submit your travel claim: http://www.dior.whs.mil/forms/DD1351-2.PDF http://www.dior.whs.mil/forms/DD13512C.PDF 8. Once you have arrived, your e-mail address account will be activated in-country. The normal convention is lastnamefirstinitial@orha.centcom.mil , something like: ( jonesr@orha.centcom.mil . You will have Internet access. Some people use www.mail2web.com , or a similar e-mail service, to pick up their personal mail. You may bring a government or personal laptop, but you are not required to do so. As personally owned computers are not authorized for use on the CPA network it is recommended that they not be brought in country. Additionally, Iraq is a very harsh environment for PCs due to the fine dust, sand and grit that is ever present. Therefore the life expectancy is considerable shortened for most electronic equipment. 9. Your snail mailing address is: Name CPA / (Office Symbol) APO AE 09335 Use regular US postage rates to mail. Free mail service to the U.S. is available for letters 13 oz or less. Customs forms are required for all packages and it takes 10 to 15 days, or even longer for delivery. 10. FEDEX and DHL deliver to Baghdad. FEDEX packages will be delivered to the front gate of the Republican Guard Palace. DHL delivers inside the palace. The delivery address is: Name (Individual’s telephone number) 11.The emergency phone number (manned 24 hours) in Baghdad US 781-280-5853. It is the 24-hours operations center. Our number here in the Pentagon is 703-614-6210. 12. ATMs are available in Kuwait City but not in Iraq . Carry your checkbook into Iraq. You can cash checks at the military finance station for up to $200/week. 13. Dry cleaning is available in Baghdad, but takes a week to process . This service is free at the Republican Guard Palace. Laundry facilities are available in Baghdad. Laundry and pressing drop off service is also available. Turn around time is 3 days. Federal Deployment Center (FDC) List of Prerequisites Required Before Reporting The following requirements must be met BEFORE reporting to FDC: 1. Valid Negative Result HIV within six months of report date to FDC (optional) If declined, you CANNOT receive the smallpox inoculation at the FDC. 2. Country Clearance requested 3. Passport current for length of deployment Military may travel on ID card, if preferred. All civilians must have a passport. 4. Kuwaiti Visa (Required for anyone not traveling on a Common Access Card and DoD orders. However, visas are encouraged for military and civilian government personnel.) 5. DD 1172-2 (Request for Common Access Card): MUST be signed by CPA authorizing official See attachment and instructions on page 5. 6. DD Form 1610 Travel Orders, or Invitational Travel Orders (ITO) if a contractor 7. Travel Itinerary / Flight Plans (if known) Contact Carlson-Wagonlit to make reservations: 1-800-756-6111. 8. Completed Physical within 12 months of report date to FDC 9. Completed Dental within 12 months of report date to FDC 10. TB Purified Protein Derivative (PPD) Tine Test within 12 months of report date to FDC 11. An extra pair of glasses and/or extra contact lens 12. Have sufficient amounts of prescription medications for length of deployment and/or have arrangements for additional medications as needed. 13. Malaria medication In sufficient quantities to support the duration of deployment (during malaria season only). 14. For Women : Negative Pregnancy Test within 1 month of reporting to FDC (optional) 15. Immunizations that must be received BEFORE report FDC: Hepatitis A Vaccine Hepatitis B Vaccine ( Medical, Police, and Fire Personnel ) Influenza (current annual vaccine, during influenza season) ( optional ) Measles ( at least one shot if born in or after 1956 ) Rubella Virus Vaccine Oral Polio ( primary series plus one dose as an adult ) Tetanus and Diphtheria ( within 10 years ) Typhoid NOTE : Start Time - 0800 / Monday-Friday (Bldg 708) Please make reservations with Chris Speller (703) 614-0487 - Fax: (703) 693-1483 chris.speller.ctr@osd.mil Suggested Packing List Clothing (Civilian Female) 1 or more summer business suits, depending on your scope of duties 5 pairs of cotton pants (Dockers or jeans) and a belt 5 cotton blouses (light shirts), with sleeves 5 pair, or more, of athletic socks (to wear with your boots) 1 or 2 pairs of casual shoes (walking shoes, sandals) 1 pair of shower shoes / clogs 2 pair of pajamas (sleep wear) and robe 1 light jacket Hat or cap; for sun protection Scarf for blowing sand protection Sufficient number of washable under garments (at least 5-day supply) Exercise clothing with tennis shoes Clothing (Civilian Male) 1 or more summer business suits, depending on your scope of duties 5 pairs of cotton pants (Dockers or jeans) and a belt 5 cotton blouses (light shirts), with sleeves 5 pair, or more, of athletic socks (to wear with your boots) 1 or 2 pairs of casual shoes (walking shoes, sandals) 1 pair of shower shoes / clogs 2 pair of pajamas (sleep wear) and robe 1 light jacket Hat or cap; for sun protection and to cover head Scarf for blowing sand protection Sufficient number of washable under garments (at least 5-day supply) Exercise clothing with tennis shoes Gear list (Military) 782 Gear (required) Sea bag(s) Alice pack Issued weapon in locked case (required) Flack jacket (required) Helmet (required) Gas Mask w/ combat filter in canister Dot tags 3 sets of desert utilities w/ cover 1 pair of desert boots Gortex top and bottom Poly-pro top and bottom 1 set of sweats 1 black watch cap 1 pair of gloves 6 Uniform T-shirts 6 pair of black socks PT gear w/ running shoes Sufficient under garments 1 pair of shower shoes 3 sets of civilian attire with shoes Personal Items Bathing suit (optional) Passport with multiple entry Kuwaiti visa (civilians) 2 towels and 2 washcloths, or more Laundry bag Toilet articles 2-4 months supply (shampoo, toothpaste, foot powder, razors, etc.) Moisturizers and Chap Sticks Adequate amount of US currency -- $100-$200. Use a wallet with only a few pictures, ID Card, check book (may cash up to $200/week at military pay station). Flashlight with spare batteries, particularly Minimags and/or flashlights that can be suspended over your head for electricity blackouts Alarm clock, with spare batteries Ziplock-type baggies (keep things dry and for packing) Small first aid kit Sewing kit Padlock(s) Stationary (cheap extra pens), American postage stamps (free mail service for up to 13 oz letters) Handy Wipes or waterless soap Prescription medicine for 6 months Feminine hygiene products for 3 months (females) Medication for colds, allergies, diarrhea, headaches, vitamins, eye drops Sunscreen SPF - 30 or higher Small scissors and nail clippers Sunglasses Extra prescription eyeglasses or contact lens Insect repellent Backpack or butt pack Lanyard to hold IDs - pouch-style recommended USB memory stick and hub (definitely optional) Digital camera (definitely optional)