MINISTRY OF INTERIOR DISTRIBUTION PLAN

MINISTRY OF INTERIOR DISTRIBUTION PLAN - STATEMENT OF WORK (SOW) REQUIREMENT 1. Proposals are invited to establish and operate five ‘regional’ warehouses for the receipt, storage and issue of equipment and supplies to Ministry of Interior (MOI) security forces throughout Iraq. All supplies and equipment will arrive via the military supply system, contract operated strategic freight forwarding facilities located at the principle points of entry, or occasionally by direct delivery. The five MOI warehouses will hold transit stores pending collection by the end user, issue personal items of clothing and equipment to all MOI security forces, and manage the routine consumable and maintenance stock. The contract requires the full range of warehouse operations including an effective inventory, issue and account system. BACKGROUND 2. More than $600M worth of supplies and equipment have been ordered by the CPA MOI against the FY03 and Supplemental Allocation, to facilitate the build up and operational effectiveness of more than 185,000 members of the internal security forces: Iraqi Police Service (IPS) including Counter Terrorism and an Explosive Ordnance Device (EOD) capability. (85,000 including 10,000 non-uniformed CT) Department of Border Enforcement (DBE) including Immigration, Customs Police and Border Police. (up to 20,000 uniformed) Facilities Protection Service (FPS) including the Diplomatic Protection Service (DPS). (80,000 including DPS) Fire and Rescue Service including an EOD capability. (8,000 – covered by Civil Defence warehouse; not included further in this submission) GENERAL OVERVIEW 3. The Program Management Office (PMO) will establish a number of strategic facilities at the principle points of entry into Iraq, to receive, identify, record and onward distribute more than $3.2 Billion worth of supplies and equipment bought against the Supplemental Allocation. Their plan is to provide a robust, fully accountable, freight forwarding system capable of receiving all goods arriving in theatre, and to expeditiously dispatch them either direct to the end user, where possible, or to an indigenous intermediate holding/storage facility when direct distribution is not possible. These will not be warehouse or depot type facilities holding extensive supplies, but for a freight forwarding service providing a quick turn-round of vital equipment. 4. It is estimated that initially less than 30% of all supplies arriving in theatre will be dispatched to their final user, with more than 70% of all goods needing to be held or further broken down by a MOI intermediate holding/storage facility at the regional level. Five MOI regional facilities will be located in Baghdad, Az Zubayr, Irbil, Ar Ramadi and Tikrit. They will be inextricably linked into, and fully integrated with, the PMO strategic system which will push supplies to the MOI warehouses from the freight forwarding facilities. The MOI warehouses will hold the supplies and maintenance stock that cannot be directly distributed to the end user. For convenience and integral security, it is planned that the regional facilities will be located within existing MOI installations, for example IPS or Public Safety Training Facilities. They will function as a central issuing facility (CIF) for the MOI public safety training facilities, as well as a warehouse for consumable and maintenance stock to be issued to individuals or installations as required. REQUIREMENT 5. An integral issue, receipt and storage system is essential to ensure that vital supplies reach those who require them, in an expeditious and fully auditable manner. With the support of the Iraqi Ministry of Interior, finance has been secured from the Development Fund for Iraq (DFI) to establish these warehouses. It is intended to let a contract for the provision of a service that will: a. Establish regional support to MOI security forces in all 18 Provinces. To date, it has been envisaged that a facility will be located within each Major Subordinate Command (MSC) so that a tangible legacy system will be in place to transfer on transition of authority. The delivery of this service need not be constrained to this concept however, and the successful bidder is encouraged to use initiative and innovation in meeting the requirement. b. Receive, hold and issue consumables, maintenance and transit stock. Fully integrated into an overarching, strategic reception and freight forwarding system to be set up by the PMO, the MOI facility (facilities?) will be required to receive, hold and account for items of personal issue equipment and uniforms including weapons, ammunition and special to task equipment for respective MOI security forces. It is estimated that up to 30% of all incoming goods will be delivered direct to MOI security force installations. The remaining supplies will be delivered to the end user via the proposed MOI holding facility/facilities. c. Establish effective communications and a networked IT system. A responsive system is totally dependent on effective communications and IT. ‘Command and Control’ will be centralised through a Coordinating Cell within the Ministry of Interior in Baghdad. Dedicated land-lines, modem computer links, Internet access, mobile telephones, computer workstations and ‘yard radios’ will all feature in an effective communication plan. d. Provide contracted management. Effective management is vital and the provision of skilled specialists within the fields of logistics, transportation, warehousing and distribution will be critical to the success of this project. A small core of contracted management will provide the local command, control, direction and supervision for Iraqi nationals who will fill the majority of appointments within each warehouse. A structured training programme over the 12 month duration of the contract is an explicit requirement to ensure that Iraqi nationals are able to take over all roles following transition of authority. e. Provide a full range of specialist equipment to support effective warehouse operations. The successful bidder will be expected to provide the full range of specialist equipment required to support effective warehouse operations. The range will include: transport, mechanical handling equipment, pallet jacks, pallet banding equipment, and racking/shelving. Each facility is to be fully compliant with health and safety regulations and employers’ safety at work responsibilities. f. Identify, acquire, ‘make good’ (as necessary), required warehousing facilities. A rudimentary warehouse within the Baghdad police academy has been used to date for all receipts, storage and issuing activities. Co-locating the facility within the Academy provides intrinsic security for personnel and equipment. In the event that a location is identified outside an established installation, the contractor will be responsible for the security of the building, supplies and personnel including transportation to and from the facility. A similar site has been identified in Ar Ramadi. Locations were also planned for Basrah/Umm Qasr, Tikrit, Mosul/Irbil, though these sites have yet to be identified. The contractor will be required negotiate memoranda of understanding for the use of, or to lease, rent or buy (as required) suitable facilities to implement an effective plan. All engineering, construction and repair including the provision of armouries, will be undertaken by the contractor. g. Provide a maintenance program for all related warehouse and ancillary equipment. The successful bidder will be expected to make full use of leased/rented equipment with integral maintenance support and warranties. TIME FRAME 5. A separate plan is being worked using the military to meet the immediate requirements for handling and distributing the ‘Supplemental Surge’. The facilities being described will be predominantly to cope with the subsequent ‘steady-state’ stock levels. The successful contractor will be able to take over and continue to develop the warehouse within the Police Academy at Baghdad by 01 May 04. Annexes: A. Statement of Work. B. Warehouse Requirement. C. Contracted Personnel including MOI Coordination Cell. ANNEX A TABLE OF CONTENTS 1.0 SCOPE OF WORK 2.0 PERIOD OF PERFORMANCE 3.0 GENERAL INFORMATION 4.0 WORKSITE SAFETY 5.0 FIRE PROTECTION 6.0 TOOLS AND EQUIPMENT 7.0 ENVIRONMENTAL PROTECTION 8.0 DEFINITIONS 9.0 MAINTENANCE 10.0 DELIVERABLES 11.0 WAREHOUSE OPERATIONS REQUIREMENTS 12.0 ANTI-TERRORISM AND FORCE PROTECTION 13.0 PROVISION OF WATER AND HAND WASHING STATIONS 14.0 VECTOR CONTROL 15.0 CONTRACTOR PERSONNEL REQUIREMENTS 16.0 SUPPORT FOR VISITORS 17.0 LATRINES AND SHOWER UNITS 18.0 LOGISTICS SUPPORT 1.0 SCOPE OF WORK The contractor shall provide all resources including logistics support and management necessary to operate and maintain deployed Ministry of Interior security forces. A dependency matrix is at Annex B to the outline document. 2.0 PERIOD OF PERFORMANCE The anticipated period of performance is for 365 days after award. 3.0 GENERAL INFORMATION Not withstanding any other provisions of this contract, the contractor shall comply with all Coalition Provisional Authority (CPA) regulations and Iraqi laws and standards. In the case of inconsistencies, the contractor shall contact the Contracting Officer’s Representative (COR), identify the inconsistency, and seek guidance. 4.0 WORKSITE SAFETY The contractor shall be responsible for safety of employees during all operations in accordance with Iraqi safety regulations and guidance, and any direction of the Procuring Contracting Officer (PCO). 5.0 FIRE PROTECTION The contractor shall develop and submit a fire prevention plan to the COR for approval NLT 10 days after date of contract award. The plan will include how the contractor shall provide and maintain this service including the provision of fire extinguishers, carbon monoxide and smoke detectors. The contractor shall provide all tools, equipment for operation, materials, consumable/non-consumable repair parts required to operate the warehouse facility. The contractor shall implement the approved plan to provide fire protection, fire drills, inspections and fire management services for all facilities. The contractor shall place fire emergency routes and exit signs in all locations as required. Signs and routes must illuminate in the dark. 6.0 TOOLS AND EQUIPMENT The contractor is responsible for the maintenance and repair of all facilities and equipment. Where equipment has been bought by the CPA, ownership at the completion of performance will reside with the CPA, or its successor, and shall be subject to the same Government Furnished Equipment (GFE) rules as other items. (See paragraphs 8 & 9 below) 6.1 The contractor shall perform the following supply logistics functions: 6.1.1 Property book management. Inventory and warehousing management of all classes of supply. Manage the issue, receipt, and inventory management of Class V ammunition. Provision of armory services and supplies in designated locations. 6.2 Unless otherwise specified in this document, all changes or modifications to these requirements are to be directed to the PMO for approval. 7.0 ENVIRONMENTAL PROTECTION. The contractor shall adhere to all Iraq environmental regulatory guidance in the performance of this contract. 8.0 DEFINITIONS 8.1 MAINTENANCE. For the purposes of this Statement of Work (SOW), the term maintenance includes custodial cleaning, sanitization, repair and lubricating in accordance with applicable maintenance regulations, handbooks, and administrative standards. 8.2 ORGANIZATIONAL MAINTENANCE. Organizational Maintenance (OM) - generally limited to the routine but vital activities of inspecting, servicing, cleaning, and user adjustments, Organizational Maintenance activities usually do not require highly specialized skills or equipment. OM often includes replacement of accessible components in accordance with maintenance manuals, i.e. tire, battery changes. 8.3 INTERMEDIATE MAINTENANCE (IM). IM is defined as that level of maintenance beyond the capability of the organizational level, but which does not have to go to depot level for work. IM includes activities requiring the use of specialized equipment or shops and greater specialization of skills than that able to be performed by the organization using the equipment, but not to the depth that requires Depot Maintenance repair. Intermediate maintenance usually includes inspection, calibration, adjustment, bench testing, and rebuild. Intermediate maintenance also commonly refers to component replacement/repair and replacement of and associated consumables. 8.4 DEPOT LEVEL MAINTENANCE. Maintenance performed on materiel requiring major overhaul or a complete rebuild of parts, assemblies, subassemblies, and end items, including the manufacture of parts, modification, testing, and reclamation as required. Depot level maintenance supports OM and IM activities with more extensive workshop facilities and personnel of higher technical skill than are normally available at the lower levels of maintenance. 8.5 FULLY MISSION CAPABLE STATUS. Fully Mission Capable Status is defined as: The equipment must be capable of performing its intended function, in a serviceable condition, and in a safe state of operation. 9.0 MAINTENANCE The contractor shall perform a joint inventory and a joint technical inspection of all government furnished equipment in accordance with extant regulations. Items damaged or in short supply shall be documented. The contractor shall maintain, repair or replace damaged items and acquire shortage items to bring GFE to a Fully Mission Capable (FMC) operational status. The contractor shall perform monthly cyclic inventories of all equipment and is responsible for maintaining all GFE to FMC standards. 9.1 The government will furnish pre-existing facilities at each location: 9.2 The contractor shall provide for property book transaction and hand-receipt documentation of the transfer of GFE to the user level. 10.0 DELIVERABLES The contractor shall prepare an initial Integrated Master Plan (IMP) within 30 days of award of contract. Additionally, the contractor shall maintain the following reports for inspection. All reports shall be retained for 6 months: 10.1 Daily Event Situation Report (SITREP). 10.2 Accident Reports. 10.3 Weekly Office/Sanitation Inspection Report. This report shall be inclusive of all daily sanitation inspections and cleaning of all common areas, latrines and ablutions; seven days a week. 10.4 Daily Equipment Status Report. The contractor shall provide a daily report on the status of equipment. The report will include equipment that is down for repairs, replacement, and re-order. The report will include plumbing, latrines and ablution units. 10.5 Weekly Vehicle Maintenance Report. The contractor shall provide a weekly status report on vehicle maintenance. The report will include vehicle in service, vehicles in repair, vehicles waiting for parts, and vehicles beyond repair. 11.0 WAREHOUSE OPERATIONS REQUIREMENTS 11.1 FACILITIES MAINTENANCE. The contractor shall provide Operations and Maintenance (O&M) in support of GFE or existing facilities. The contractor shall provide, setup, and maintain all necessary equipment for billeting and office space, as directed by the PCO. Billeting and office space for all personnel will be in pre-existing facilities. 11.2 WORK ORDERS. The contractor shall establish work order procedures for repair and maintenance of all facilities. 11.3 EMERGENCY REPAIRS. The contractor shall be responsible for reporting all faults and failures to the appropriate authority and for ensuring that emergency repairs are carried out in respect of utilities (water, sewage, and electricity). 11.4 NORMAL REPAIRS. The contractor shall be responsible for all routine, maintenance and repairs. 11.5 WORK AREA CLEANUP. The contractor is responsible for ensuring that all work areas are cleaned daily and upon completion of repairs. 11.6 SIGNS. The contractor shall provide, install and maintain signs as required to designated operational sections, emergency facilities and services. 11.7 ELECTRICAL. The contractor shall maintain, repair or replace electrical systems and equipment to include, but not limited to, lighting, air-conditioning/heating, refrigeration, electrical outlets, generators, and any equipment or facility identified by the PMO. 11.8 HAZARDOUS MATERIAL (HAZMAT). The contractor shall perform all services necessary for the collection, storage, and disposal of HAZMAT in compliance with CPA and Iraqi environmental regulations. 11.9 VEHICLE MAINTENANCE FACILITY. The contractor is responsible for arranging OM and IM for all warehouse vehicles and equipment. The contractor shall be responsible for arranging sufficient consumables and repair parts to do IM to ensure continued warehouse operations throughout the normal working day. 11.10 STOCK CONTROL AND WAREHOUSING. The Contractor shall provide stock control, utilizing standard Commercial Off The Shelf (COTS) solutions maintenance, inventory and accountability of all materiel and goods coming in or being issued from the MOI warehouse(s). The contractor shall implement a supply inventory program and ordering system to track Class II, V, VI, VII, and consumable parts receipted, stored, allocated and then transported to the various customer units. The contractor is responsible for the provision and maintenance of suitable racking and material handling equipment (MHE) to support the provision of an effective warehouse service. Such equipment may be rented, leased or purchased. 11.11 SUPPLY SUPPORT. The contractor shall operate and maintain a supply support center to provide all services associated with the provision and issue of supplies necessary to support a business in operation, i.e., pens, paper, cleaning supplies, office furniture, and equipment (photocopier, shredder etc.). 11.12 ARMOURY. The contractor shall be responsible for safeguarding weapons and maintaining an armoury for this purpose. This will include safeguarding the armoury, ensuring the integrity of its security, providing effective control of all weapons including weapon maintenance IAW weapons manuals and manufacturers guidance. This requires detailed accountability, regular inventory and reporting all weapon allocation and receipts. 11.13 AMMUNITION DEPOT. The Contractor will manage ammunition IAW MOI policy and procedural guidance. The contractor shall provide security of the munitions storage and preparation areas. The contractor shall manage the stock control, receipt and issue of munitions. 12.0 ANTI-TERRORISM AND FORCE PROTECTION (AT/FP) The contractor shall, within the scope of the planning, development and maintenance, partner with all personnel on site to integrate physical security protective measures and security procedures consistent with the facility design. 13.0 PROVISION OF WATER AND HAND WASHING STATIONS The contractor shall provide, install and maintain hand-wash stations. The contractor shall provided 5 x 1.5 liter bottles of water per day per person if potable water is not available. 14.0 VECTOR CONTROL. The contractor shall perform all pest control functions, to include animal removal, for all facilities associated with this contract. 15.0 CONTRACTOR PERSONNEL REQUIREMENTS. The contractor shall, to the maximum extent possible, hire host/local national personnel. The contractor shall maximize subcontracting to the host nation and hiring of their personnel. The contractor shall provide personnel information on host/local national personnel as required by base security. All personnel are to be fully trained and qualified for their respective tasks, and be competent in the use of all equipment they are required to operate in the execution of their duties, including the management of logistics, maintenance and information systems. 16.0 SUPPORT FOR VISITORS. The contractor shall provide administrative and life support, consistent with the aforementioned services, to visiting MOI and JHQ personnel that are not being supplied by other means. 17.0 LATRINES. The contractor shall provide, emplace and maintain latrine units equipped with toilets, showers, mirrors and sinks at a ratio of 1 per 20 personnel. The contractor shall provide, operate, and maintain hand-cleaning capability at all toilet locations. Where latrines and ablutions exist, the contractor shall meet the same requirements. 18.0 LOGISTICS SUPPORT. 18.1 The contractor shall work along side and train Iraqi counterparts and transition the functions of this contract for logistics support for the MOI to Iraqi Government (Ministry of Interior) within 365 days from the start date of the contract. 18.2 The Contractor shall be required to have an Intermediate or Higher Level of Knowledge in Excel and Access Database writing. 18.3 The contractor will have the ability to read, write and translate English and Arabic. 18.4 The Contractor shall assist IPS, DBE and FPS in forecasting wholesale inventory levels in support of fleet stock replenishment and end use requirements, and train Iraqi counterparts for transition to Iraqization. 18.5 The Contractor shall assist IPS, DBE and FPS with collecting and maintaining necessary information to support warranty repair and future forecasting of requirements. 18.6 The Contractor shall be required to suggest best commercial practices while teaming with the IPS, DBE and FPS (See Previous Footnote) to implement a program that meets their needs. ANNEX B GENERIC WAREHOUSE REQUIREMENTS FOR MOI FACILITIES 1. Facilities are required to manage materials to Iraqi Security forces including IPS, DBE Border Police, Customs and Immigration Officers and Facilities Protection Service. Activities at these facilities will include the full range of warehouse activities including the receipt, storage, and maintenance of equipment, supplies and accountable records. 2. All facilities will require a warehouse with office space, a ware yard for receiving and staging vehicles and shipping containers. There is also a requirement for the storage of weapons and ammunition and an armourer’s workshop, though these can be worked as a subsequent action. Subsequent facilities may also include a vault or safe for the storage of blank passports and identity cards. 3. All facilities will require integral security. In the case of the existing operating warehouse this has been achieved by co-locating it within the Baghdad Police Academy. Existing buildings should used, converted or renovated as necessary. The short lead time requires innovative use of existing buildings. New builds shall be considered only when all other options have been fully and demonstrably explored and shown to be inappropriate. 4. The size of each facility will vary based on the numbers of forces supported. Notional size specifications are provided below: a. Baghdad 35,000 sq ft b. Mosul 20,000 sq ft c. Umm Qasr 20,000 sq ft d. Ar Ramadi 10,000 sq ft e. Tikrit 20,000 sq. ft 5. A dependency matrix showing the number of MOI personnel by security force in each MSC is attached. Figures have been rounded up to allow for a complete sizing range of uniforms etc. This information will be required to allow the successful contractor to determine the size and number of facilities required. MOI Dependency Matrix IPS1 DBE2 FPS TOTAL MNB (N) 18,000 3,500 - 21,500 MND (CN) 22,000 2,500 - 24,500 MND (C) 20,000 4,500 80,000 104,500 MND (W) 6,000 3,000 - 9,000 MND (CS) 5,000 2,500 - 7,500 MND (SE) 15,000 5,000 - 20,000 GRAND TOTALS 85,000 20,000 80,000 185,000 Notes: IPS: Includes all known uniformed personnel. Does not include CT element. DBE: Includes Border Police, Civilian Customs, Immigration, Immigration Police and the Riverine Police. Excludes ‘Nationality’ element. ANNEX C MOI DISTRIBUTION PLAN - MANPOWER RECONCILIATION 1. Professional, experienced personnel will be key to the success of this project. The following specialists are considered the minimum required to set up and run the 5 regional facilities proposed under the MOI Distribution Plan. Additional labour will be needed but will vary in quantity from site to site and indeed from day to day. The cost of this labour has not been included in this calculation. Currently 10 x labourers are employed on a day to day basis in the Academy at Baghdad, at a cost of $4.00 per man per day. Manpower Reconciliation Table: Shown by location.Warehouse ManagerInventory /Receipt / Issuing ClerkContract Warehouse SpecialistIraqi Warehouse SpecialistTraffic Mngr/CoordMHE/Forklift OperatorArmor / GundmithContract - TotalsIraqi - TotalsErbil1111-1124Baghdad1111-1124Az Zubayr1111-1124Ar Ramadi-11--1-12Trikrit1111-1124MICC – MOI----1--10Totals45551541018 2. Designated Appointments. The following job descriptions outline the responsibilities of the designated key individuals. All coordination will be through the MOI Director of Logistics. a. Warehouse Manager – The warehouse manager will serve as an interface and coordinator within the warehouse operations, traffic management, MOI program offices and serviced customer organizations. The Warehouse Manager is accountable for the safe, efficient and economical operation of the facility and equipment. The warehouse manager will exercise supervisory oversight of the warehouse and ware yard operations and management controls. He/she is responsible for maintaining and equipping the warehouse for operations. The warehouse manager will direct daily activities of the warehouse, including planning, forecasting and scheduling utilization of space and equipment. The warehouse manager’s key responsibilities include programming facility and equipment maintenance, implementation and follow-up of safety, security, and sanitation programs in the warehouse. The warehouse manager will oversee and supervise receiving, material management, warehousing, inventory control, packing and distribution operations. Basic computer skills are required. The warehouse manager must have knowledge of current inventory and supply management practices. The warehouse manager will have the skills and abilities to provide back-up to all warehouse employees during surge periods or periods of subordinate absences. At least four years experience in warehouse management is required. b. Inventory/Supply/Issuing Clerk – This key post is responsible for managing and tracking all stores within the warehouse. He/she will maintain accountable records and property files, maintain consolidated records of all issues, files, and maintain hand receipts, conduct reconciliations, and physical inventories of all property at least annually. The post holder will prepare reports of survey to account for significant inventory adjustments or missing property. The post holder will also perform clerical and physical tasks in connection with receiving, packaging and storing materiel and goods. The post holder will prepare receiving reports (DD Form 250 or similar), sign for receipts. They will maintain and distribute files for all materiel consigned to the MOI warehouse and ware yard, and may travel to alternate sites to receive property. The position may be required to assist with the manual loading or unloading freight cars, trucks, or other transporting devices; unpacking, shelving, or placing items in proper storage locations; or transporting goods by hand truck, cart, or wheelbarrow within the warehouse. The post receives specific guidance from the Materiel Handler/Coordinator or other officials, as determined. The post holder will also perform clerical and physical tasks in connection with issuing, packaging and storing materiel and goods for the MOI warehouse. The position will direct and coordinate the activities of other workers engaged in handling materiel and goods. The Issuing/Supply/Issuing Clerk will be familiar with the equipment using in day-to-day warehouse operations. This position requires a minimum of two years of issuing clerk experience. c. Warehouse Specialist - Performs and directs a variety of warehousing duties which require an understanding of the establishment's storage and operational plan. Work involves most of the following: Verifying all materiel and goods received against transit documents, noting and reporting discrepancies and obvious damages; routing materiel to prescribed storage locations; storing, stacking, or palletizing materials in accordance with prescribed storage methods; rearranging and taking inventory of stored materiel; examining stored materiel and reporting deterioration and damage; removing materiel from storage and preparing it for shipment. The Warehouse Specialist must operate hand and/or power trucks in performing warehousing duties. The Warehouse Specialist must be familiar with the equipment using in day-to-day warehouse operations. This position requires a minimum of three years warehouse-related experience, two of which are in the warehouse specialist position. d. Forklift Operator - Operates a manually controlled gasoline, electric or liquid propane gas powered forklift to transport goods and materials of all kinds about and within a warehouse, or other establishment as directed by the MOI. The Forklift Operator must be familiar with the equipment using in day-to-day warehouse operations. This is an entry level position that requires one (1) year of experience. e. Armourer – The Armourer serves as the manager of all weapons and ammunition in the inventory of the Ministry of Interior. The Armourer will ensure proper weapons and ammunition maintenance, safety, modifications, storage and accountability, will formulate maintenance procedures for all munitions and weapons systems, develop integrated logistics support plans and develop maintenance support structures to sustain and maintain weapons safety. The Armourer will manage the storage and distribution of all Ministry of Interior munitions and weapons, and identify and/or upgrade system deficiencies to meet standards to support mission requirements and enhance overall safety program. The Armourer will manage conventional munitions, and weapons. In addition, he will recommend procedural and technical improvements/modifications for the arms program and organize munitions and weapons maintenance activities. The Armourer will schedule periodic inventories of all munitions and weapons and will manage and maintain the arms room and storage facilities. The Armourer must have knowledge of current inventory, issue and supply management practices. f. Traffic Manager/Coordinator - The Traffic Manager/Coordinator manages freight and passenger transportation requirements for the Ministry of Interior with primary focus on the movement of logistics. The Traffic Manager/Coordinator will plan and execute inbound/outbound transportation, local drayage and outbound transportation including the provision of required security escorts for logistics movement.. He/she will coordinate all modes of transportation (air, rail, ship, and ground) for incoming and outgoing shipments from point of origin to point of destination. The Traffic Manager/Coordinator will identify resource requirements for transportation with the MOI Budget Analyst to ensure the transportation budget is available to obligate funds for required transportation services. The Traffic Manager/Coordinator must have the ability to drive a 5-ton cargo truck. Must have experience and knowledge of current transportation practices, and the ability to analyze transportation data through databases and spreadsheets and provide this data to the Director of Logistics, as required. The Traffic Manager/Coordinator must work closely with the Supply Storage/Warehouse Manager to coordinate incoming and outbound material and goods. Experience with both military and commercial carriers is desired. The Traffic Manager/Coordinator will obtain, on a time and materials basis, transportation for the movement of materials and goods within the borders of Iraqi. This position incumbent must have at least five years experience in arranging multi-modal international transportation, negotiating rates and tenders of service with transportation carriers, and freight forwarders. MOI COORDINATION CELL 3. An integral part of the implementation of a successful system in support of the Ministry of Interior (MOI) security forces is a Coordination Cell within the MOI itself. The role of this office is to maintain communications with and liaise between, the PMO freight forwarding sites, contracts branch, the MOI Project Managers (PM) and the regional warehouses to direct and coordinate the distribution of stores and equipment. 4. Concept of Ops. The MOI Coordination Cell will track contracts from the moment they are validated as a requirement by the departmental heads through to delivery at the end user. All contracts will be recorded by contract number on a ‘contract data-base’ by the MOICC at the beginning of the process so that a complete audit trail is created through to the delivery of the required equipment at its final destination. From the contract the MOICC will be able to draw the required delivery date and so begin to track subsequent events. Prior to arrival it is expected that a contractor will issue both confirmation advice and dispatch advice. Both should be directed to the MOICC so that the order can be tracked throughout the procurement and delivery process. Once dispatched, the MOICC will be able to alert the designated receiving PMO facility of expected delivery dates. The PMO site will program the arrival and alert the MOICC of any extraordinary requirements so that arrangements can be made well in advance. PMs are solely responsible for determining the final destination, quantity, and timeliness of the delivery. It is therefore essential that they be kept informed of progress at all times. This is a primary function of the MOICC. 5. As the contractual process becomes more mature it is expected that final destinations will be specified in procurement contracts. In the meantime, this visibility gives PMs the opportunity to influence the final delivery address in accordance with the extant priorities. MOICC personnel will liaise with PMs at each stage to inform and advise on options for the time frame and subsequent movement of expected equipment. Movement within Theatre could be: a. By contracted transport between the PMO freight forwarding facility and the MOI regional warehouses. b. By contracted transport between the PMO facility and the regional warehouses or individual police stations, fire stations, border facilities or diplomatic locations as covered by the FPS/DPS departments. c. By contracted mail or routine mail. Collected by MOI services (IPS, FPS, DPS Fire etc). e. Where the size and nature of the stores demands extraordinary transport means the use of rail should be considered. 6. Manning and Training. The MOICC shall require a minimum of three trained personnel in order to be able to function. This will provide for 1 x Coordinator, and 2 x assistants, one with the ability and expertise to deputise in the absence of the Coordinator. Each assistant will assume responsibility for a particular leg of the transport operation. There will be a requirement for clerical support but it is anticipated that this will be found from within the collective resources of the MOI. 7. The aim of this section has been to outline rather than prescribe the role and duties of the MOICC. The MOICC will help to provide a fully auditable and accountable logistic transport and distribution system and precise duties and responsibilities need to be ‘dove-tailed’ with those of all MOI staff. The 5 ‘regions’ are based on the Area of Responsibility (AOR) of the Major Subordinate Commands in Iraq. Iraqi Police Service (IPS), Department of Border Enforcement (DBE), including MNB (N), MND (CN), MND (C), MND (W), MND (CS), MND (SE). PAGE 16