UNIFIED SECURITY SERVICES CONTRACT FOR IRAQ

UNIFIED SECURITY SERVICES CONTRACT FOR IRAQ UNIFIED SECURITY SERVICES CONTRACT FOR IRAQ 1. Purpose of Contract: The intent of this contract is to obtain high quality security services of various types for a wide variety of customers across Iraq. The contract will obtain these services from contractors who are fully qualified, trained, equipped, and capable of mission performance. An Indefinite Delivery/Indefinite Quantity (ID/IQ) contract will be used, with initial qualification of candidate firms who are placed in a Pool of Qualified Security Service Contractors based on fulfillment of qualification criteria established by the Ministry of the Interior. Competitors are selected from this Pool who then compete for award of individual Delivery Order requirements as they become available under the contract. These competitions are to be accomplished easily and rapidly in order to respond to the dynamic circumstances being experienced in the Iraqi security environment. At a minimum, a qualification window will be opened every 3 months to consider firms that have demonstrated in the interim that they meet the minimum qualification standards. Therefore, acceptance of contractors into the Pool of Qualified Security Service Contractors is possible across the life of the ID/IQ contract. 2. Contractor Responsibilities: The contractors selected for award, as a result of the source selection process initiated under this contract, will be responsible for including in their price all costs, including costs associated with the following items. The following list is not intended to be all inclusive but is representative of the types of costs for which contractors will be responsible in their price. It is anticipated that, over time, the Ministry of Interior may promulgate regulations, or other laws or regulations may be enacted, which govern the operation of security service contractors. The contractors will be responsible for compliance with all such requirements without additional cost. Insurance. The contractor shall be responsible for maintaining insurance in the types and amounts as may be required by the Ministry of the Interior or by law or regulation, or as otherwise required under the competition for a Delivery Order under this contract. All costs associated with such insurance are the responsibility of the contractor and must be included in their price. Bonding. The contractor shall maintain Bonding in the types and amounts as may be required by the Ministry of the Interior or by law or regulation, or as otherwise required under the competition for a Delivery Order under this contract. Costs associated with such bonding are the responsibility of the contractor and must be included in their price. Uniforms. The contractor shall be responsible for providing all uniforms required in the performance of work under this contract. Uniforms shall comply with requirements as may be established by the Ministry of the Interior or by law or regulation, or as otherwise required under the competition for a Delivery Order under this contract. Costs associated with uniforms are the responsibility of the contractor and must be included in their price. Training. The contractor shall be responsible for providing security personnel who meet Ministry of the Interior standards, requirements established by law or regulation, or as otherwise required by competition under this contract. Ongoing training which may be required by the Ministry of the Interior, or by law or regulation, shall be the responsibility of the contractor. Costs associated with training are the responsibility of the contractor and must be included in their price. Weapons. The contractor shall be responsible for providing all weapons necessary and appropriate for the performance of work or as otherwise required under this contract. Weapons will be maintained on the work site in a secure weapons cage or facility, in accordance with requirements established by the Ministry of the Interior, by law or regulation, or as otherwise required by competition under this contract. Weapons will not normally be transported to or from work by security personnel; exceptions are allowed for security services of a nature such that transport of weapons is necessary for the work being done. For example, in providing security services for an electrical transmission system, the nature of the work may inherently require transportation of weapons over wide geographic areas. In all cases, weapons will be secured, transported, maintained, and operated in accordance with requirements established by the Ministry of Interior, by law or regulation, or as otherwise required by a Delivery Order issued under this contract. All costs associated with provision and maintenance of weapons shall be the responsibility of the contractor and must be included in their price. Weapons Cards and Identification Cards. The contractor shall provide personnel who have appropriate Weapon and Identification Cards, in accordance with requirements established by the Ministry of the Interior, by law or regulation, or as otherwise required by competition under this contract. Offerors are placed on notice: it is anticipated that requirements for Weapons Cards and Identification Cards will evolve over time, changing in type and configuration. There may be licensing, testing, and qualification, or user fees, associated with these evolving requirements. Any such costs shall be the responsibility of the contractor and must be included in their price. Ammunition. The contractor shall provide all ammunition unless otherwise explicitly stated in the competition for an award under this contract. The ammunition provided shall be in the types and amounts required to perform the security mission. The cost for all ammunition is the responsibility of the contractor and must be included in their price. Vehicles. The contractor shall provide all vehicles necessary for the performance of all work under this contract, unless otherwise explicitly stated in the Delivery Order Statement of Work initiating the security requirement. The customer will not be responsible for the transportation of contractor employees to or from the work site, nor within the work site unless explicitly stated in the Delivery Order’s Statement of Work initiating the security requirement. All vehicular costs for vehicles provided by the contractor are the responsibility of the contractor and must be included in their price. Communications. The contractor shall be responsible for providing all communications equipment necessary for the performance of mission requirements unless otherwise explicitly stated in the Delivery Order Statement of Work initiating the security requirement. The contractor shall be responsible for providing all communications equipment required for internal communications within the secured site. The contractor shall be responsible for providing all communications equipment required for full integration of the secured site into the external local geographic emergency response system. Such integration shall include local geographic police and emergency response personnel and organizations as well as local military organizations. All costs associated with providing such communications equipment shall be the responsibility of the contractor and must be included in their price. Food. Unless otherwise provided by the customer as outlined in the Delivery Order establishing this security requirement, the contractor shall be responsible for providing all food and water requirements for security personnel. All costs associated with providing food and water shall be the responsibility of the contractor and must be included in their price. 3. Integration into Local Geographic Entities: Contractors performing under this contract shall fully integrate all security personnel and security activities into local emergency response plans and organizations. This integration requirement shall extend to the local government and shall include local government first-responders, local police, local fire departments, and other local organizations as may be required by local government regulations and Ministry of Interior regulations. Contractors performing under this contract shall also be responsible for fully integrating all security personnel and security activities with all military organizations, both Iraqi and Coalition, which have responsibility for the geographic areas where work is to be performed. By the term “integration” it is meant that contractors performing under this contract are required to be pro-active and to take the initiative to be fully communicative with, and working in compliance with, local emergency response organizations. The contractor shall be responsible for contacting local emergency response organizations daily and coordinating all ongoing security activities. This integration shall include the ability to communicate directly with local emergency response organizations by radio, telephone, or whatever combination of communications technology complies with local governmental regulations, local practice, and Ministry of Interior regulations. It is essential that security contractors performing under this contract have clear understandings with regard to relationships between on-site security personnel and personnel from local government first responders. Contractor personnel at the locations being secured must clearly understand these on-site response relationships. Contractors shall establish Standard Operating Procedures for communications operations and a copy shall be provided to the Contracting Officer at the time of application for inclusion into the Pool of Qualified Security Service Contractors. Rules with regard to these relationships must be clearly posted in writing at the work site in a prominent location. Weekly training must address these relationships and be accomplished and documented with written records signed by the personnel being trained. In all communications and training, a clear distinction must be made between the relationships which exist between the contractor and local civilian response organizations and the relationships which exist between the contractor and local military response organizations. 4. Contract Description: The contract will be an Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The contract will pre-qualify contractors for placement within a Pool of Qualified Security Service Contractors who are then eligible to compete for security work which comes available under the contract. The pre-qualification process places contractors within the pool of qualified contractors only after the firms applying for qualification have demonstrated they satisfy threshold requirements. Threshold requirements are defined as those requirements established by the Ministry of the Interior for Security Service Providers. These requirements may include such things as bonding, insurance, training, uniforms, and equipment standards. Offerors are placed on notice that these requirements are expected to evolve and change over time, and that new requirements may be added. In each case, contractors who are within the Pool of Qualified Security Service Contractors will be expected to accomplish whatever remedial action is necessary in order maintain their qualified status. Failure to maintain standards in accordance with Ministry of Interior requirements for Security Service Providers MAY RESULT IN BEING REMOVED FROM THE POOL OF QUALIFIED SECURITY SERVICE CONTRACTORS until the standard is again achieved. Contractor Qualification: Placement of an offeror within the Pool of Qualified Security Service Contractors does not guarantee the award of any work under this contract. Placement within the pool means that offerors are eligible to compete for work which may come available under this contract. There is NO guarantee that any work will come available under this contract. This is not a contract which is mandatory for use by its potential customers. Coalition customers are free to seek other alternatives to meet their security needs, including writing other contracts and conducting other contract competitions. Customer Orders: Orders are placed by customers when they fill out, and submit to the Contracting Office, a “Request for Security Services” (see attachment #2) accompanied by a simple Statement of Objectives on the work to be done, with an identification of funds to be used sufficient to cover at least the minimum quantity of work to be done. Order Competition: Upon receipt of a properly completed Request for Security Services” from a customer, the Contracting Office will take action to conduct a competition to fulfill the order requirements. The nature of this competition is to award a Delivery Order to the competitor who offers the “Best Value” in their proposal; that is, the proposal which offers the best combination of technical proposal, past performance, management and team, and cost in the competition. The selection process will involve an integrated assessment of all offers, measured against the evaluation factors outlined below. The competition will take place as follows: Selection of Competitors: The Contracting Office will select a number of contractors from within the Pool of Qualified Security Service Contractors to compete on each Request for Security Services requirement received from a customer. The selection of contractors to enter into competition will be influenced by four considerations: First, the nature of the security service requirement and the capabilities indicated by the competitors. The wide variety of security services offered under this contract may mean that not all competitors can offer the full array of services. Obviously, a company would not be asked to compete for work of a type for which they are not capable. Capability data will be identified by offerors on their application forms when they request placement within the Pool of Qualified Security Service Contractors (see Attachment #1, “Application Form for Acceptance into the Pool of Qualified Security Service Contractors”). Second, the geographic area within the nation of Iraq in which the work is to be performed. It is understood that not all security service firms will have the capability to operate across the entire nation. The selection of competitors will, of course, be made in accordance with the geographic availability of the competing firms in mind. Geographic availability data will be identified by offerors on their application forms when they request placement within the Pool of Qualified Security Service Contractors. Third, the dollar value of the requirement. The number of contractors selected by the Contracting Office to compete for a specific Delivery Order award from the Pool of Qualified Security Service Contractors will be sufficiently large to ensure that meaningful competition is accomplished. In general, the larger the dollar values of the requirement the larger the number of competitors that will be invited to compete. Fourth, the characteristics of the available pool of competitors. When the Contracting Office is selecting contractors to participate in the competition for a requirement, AT LEAST ONE HALF of the competitors will be selected based on demonstrated past performance in performing work under this contract. Past Performance scores are determined based upon scores received in the Award Fee Evaluations to be accomplished by customers. AVERAGE PAST PERFORMANCE UNDER THIS CONTRACT (AVERAGE AWARD FEE SCORE) PAST PERFORMANCE CATEGORY ABOVE 98 % AVERAGE OUTSTANDING BETWEEN 90 % AND 97% AVERAGE EXCELLENT BETWEEN 80 % AND 89 % AVERAGE GOOD BETWEEN 70 % AND 79 % AVERAGE FAIR BELOW 70 % AVERAGE POOR For example, for a requirement at the $ 70 thousand dollar level, the Contracting Office might identify 5 competitors who will then provide meaningful competition and compete for the Delivery Order Award. At least 3 of those competitors must be selected to compete based on their demonstrated past performance under this contract, as demonstrated by scores earned in Award Fee Evaluation. For example, companies selected to compete based on past performance scores will be selected in rank order from highest score downward, from the “Outstanding” category first. If there are fewer than 3 companies that fall into the “Outstanding” category, additional firms will be selected from the “Excellent” category and so forth until 3 firms have been selected for the competition based on past performance. For the 2 firms selected to compete, based on their availability on the Pool of Qualified Security Service Contractors and not their past performance scores (principally this will be firms which have not yet had an opportunity to earn a past performance score under this contract or who have not earned scores sufficiently high enough to qualify based on demonstrated superior past performance) the list of contractors chosen to compete will be accomplished by selection from the “Pool of Qualified Security Service Contractors” using a Bidder’s List rotation technique. Obviously, when work is first initiated under this contract, none of the competitors will have demonstrated past performance under this contract; therefore, a simple Bidder’s List rotation system with random selection to compete will be employed until a past performance data base is built. Evaluation Factors: While there may be special situations which will require special evaluation factors, the following information is provided with respect to typical contractor evaluation and source selection. It is anticipated that the vast majority of evaluations and source selections will utilize these standard factors. If factors other than these standard factors are to be used, the special factors will be spelled out during the competition for that particular Delivery Order. The standard factors are provided below in descending order of importance for selection purposes. Assessment and Technical Proposal: The first step in each competition for a Delivery Order requirement will be an Assessment and Technical Proposal. The Assessment activity is considered of utmost importance in this competition. Unlike security services performed in many other areas of the world, security services in Iraq stand a high probability of being violently tested. It is considered absolutely essential that offerors take the opportunity to visit the site to be secured and to make on-the-ground assessments of such things as the nature of the threat, fields of fire, avenues of approach, previous security challenges at the site, and similar considerations. We are not interested in proposals which are not based on a real-world assessment by qualified security professionals. Upon selection for competition, competitors will be provided an opportunity by the Contracting Office to meet as a group at the location where work is to be performed. Offerors are expected to attend and to accomplish an assessment. At that time and location the Customer will accomplish a walkthrough of the performance site and provide the competitors an opportunity to observe local conditions and to fully understand the nature of the security requirements. Competitors are encouraged to ask questions and take whatever steps are necessary to thoroughly understand the nature of the work required. There will be no second chances to visit the site. If competitors are unable to meet at the location or time established for walk-through, they will be removed from consideration for this action so that another qualified competitor has the opportunity to compete. It is imperative that contractors notify the government 24 hours in advance if they cannot attend. Within two days following the on-site walkthrough, the competitors will provide to the Contracting Office an Assessment and Technical Proposal that outlines the results of the competitor’s assessment and the Technical Approach intended by the competitor to best achieve the goals of the customer. It is anticipated that the Contracting Officer will normally establish a page limit on the length of the technical proposal consistent with the nature of the requirement. Proposals will only be evaluated to the length of the page limit (e.g., a 6 page proposal submitted in response to a Delivery Order requirement with a 5 page limit will only be evaluated to page 5). Each offeror’s Assessment and Technical Proposal will be evaluated in order to determine which competitor best achieves the customer’s goals. Past Performance: The second most important factor for selection will be the demonstrated past performance accomplished by contractors in the performance of previous work under this contract. Past Performance assessments will be accomplished by a review of Award Fee scores earned by the competitors under earlier work performed under this contract. There is no requirement for any information to be submitted by the competitors during the competition with respect to this factor. Competitors are cautioned that their Past Performance scores are being earned during the performance of work accomplished under Delivery Orders accomplished through this contract. Competitors should strive to always perform well in order to earn the highest possible past performance scores. Past performance scores are important because of the score’s impact in earning the opportunity to compete and then in their importance in being selected for award. Management and Personnel: The third most important factor for selection will be the team proposed for performance of work under the proposed Delivery Order. Each competitor will put together a Proposed Management Plan in accordance with the Contracting Officer’s instructions. It is anticipated that there will be a page limit established for Management and Personnel proposals reflective of the nature of the technical requirement. The proposal should outline the makeup of the personnel and the management personnel the competitor proposes to use to satisfy the customer’s requirements. Key Personnel: The Plan should address the Key Personnel to be used and their qualifications. Information should be provided with respect to their education, training, and experience which uniquely qualify them to provide superior security service performance. Please note that this solicitation does not establish minimum qualifications requirements. Competitors are expected to provide the best possible team members, especially with respect to key managers. The competitive environment will help ensure the best qualified teams are selected. Team Makeup: The plan should address the makeup of the team, with special attention given to the training and qualifications of the team members. Cost: The least important consideration for selection will be cost. It is anticipated that competitions conducted under this solicitation will be of a “Propose to Budget” nature and that selection of contractors will be based on “Best Value” assessments. The intent is to select the proposal which best meets the customer’s requirements and provides the Best Value for the funds available. Recognizing that there are many different ways with which to provide security services for a given area, the nature of the service provided and the range of security technologies employed is likely to be bounded by budget considerations. In order to ensure the greatest performance within available budget, the competition will establish the budget within which the competition will be conducted. Thus, the offeror who offers the most effective security approach, and who provides the greatest content within available budget, will be providing the Best Value and will receive the award. It is anticipated that the award will be a Fixed-Price-Award-Fee, Task Order contract. Offerors are cautioned that the Source Selection Authority may employ analytical measures to review the effort proposed within the budget in order to ensure that the proposed level of work can actually be performed within the budget. This technique, known as “Most Probable Cost” ensures the integrity of the cost proposal. Offerors who propose levels of work which cannot be accomplished within available funding levels will have their cost scores reduced for lack of realism. The disclosure of budget information will include the disclosure of the Award Fee Pool established within the Delivery Order to reward excellent contract performance. 5. Source Selection Relative Order of Importance: The Evaluation Factors above are listed in their order of importance. Their relative order of importance is as follows: The Assessment and Technical Proposal is the most important factor and is slightly more important than Past Performance. Past Performance is the second most important factor, slightly more important than the Management and Personnel. Management and Personnel is the third most important factor and is much more important than Cost. Cost is the least important factor. 6. Source Selection Authority: Normally the selection of the successful offeror will be made by the Contracting Office on behalf of the customer for whom the Delivery Order is being accomplished. In those cases, the Contracting Office will ensure the accomplishment of all documentation in support of the award and will complete the selection and award activities. In some cases the customer may serve as the Source Selection Authority. In those cases, the Contracting Office will assist the customer in the evaluation process but the documentation in support of the award will be the responsibility of the customer making the selection. After the customer making the selection completes the documentation activities, the Contracting Office will the complete selection and award activities. It is the goal of this ID/IQ contract to enable the entire process of source selection to normally be accomplished, and for a Delivery Order award to be completed, within one week after receipt of a complete Delivery Order requirement from the customer. This one week period includes selection of competitors, a site visit, receipt and evaluation of the Assessment and Technical Proposal, evaluation of the Past Performance of the offerors, evaluation of the proposed Management and Personnel, and an integrated assessment against the cost of the proposal in order to determine which proposal represents the Best Value for the money spent. A different time schedule may be established for Delivery Order award by the Contracting Officer. In cases of large dollar value requirements, more extensive or highly technical requirements, or requirements which extend over wide geographic areas, this evaluation may take longer than one week. It is always the intent of this contract, however, to accomplish evaluation and award as rapidly as possible, consistent with good stewardship of the monies involved. 7. Award Fee: In order to ensure the highest possible performance by the providers of security services under this contract, an Award Fee will be used. An Award Fee is a pre-established amount of money (called an “Award Fee Pool”) which is set aside to reward contractors for good performance. Normally an amount of 10% of the available budget is set aside for use as an Award Fee prior to initiating the competition process. This Award Fee amount will be disclosed during the competition for award so that the competitors clearly understand the entire budget and compensation opportunities available under the contract. An Award Fee amount in the 10% range is considered relatively high and reflects the seriousness with which security services are taken. We expect top flight performance and will reward such performance accordingly. Contractors who perform at less than the highest levels will experience reductions in Award Fee awards accordingly. Mechanics of Award Fee: The total Award Fee Pool will be divided equally into sums which will be made available for Award Fee Pool Determination each 3 months during contract performance. For example; an Award Fee Pool of $100 thousand, established for a contract with a performance period of 2 years, would have 8 Award Fee evaluations performed, each on an Award Fee amount of $12,500. The purpose of the Award Fee is to encourage high quality performance by the contractor and to HELP ENSURE THE CONTRACTOR PAYS CLOSE ATTENTION TO CUSTOMER REQUIREMENTS. In order to ensure that the contractor has every opportunity to earn the maximum possible fee, discussions should be held frequently (AT LEAST once a month) to keep the contractor informed of how the customer views their performance. Contractors should not be surprised by Award Fee evaluation scores. The CUSTOMER serves as the Award Fee Determination Official. As the Award Fee Determination Official, the customer evaluates contractor performance on an Award Fee Evaluation Form and determines how much of the Award Fee the contractor has earned. The determination is made in terms of a percentage of the Award Fee available to be awarded to the contractor. (For example; in the $12,500 example given above, an Award Fee determination of 90% would result in an award of $11, 250). This determination is documented on an Award Fee Determination Worksheet, signed by the customer and forwarded to the Contracting Office. The Contracting Office then awards the percentage earned to the contractor. IT IS ESSENTIAL THAT THIS PROCEDURE BE KEPT FAST AND SIMPLE. A simple Award Fee Determination Worksheet sample is included in this document. This determination process should only take a few minutes but is essential to keeping contractors highly motivated to provide good performance. It is also essential in documenting contractor past performance which plays a significant role in the selection of contractors for award. It is also essential in helping contractors learn how to improve their scores by providing good performance and meeting their customer’s expectations. The Philosophy of Award Fee: An award fee which cannot be earned is not an incentive to contractor performance. If we place money in an Award Fee Pool, it is placed there with the intent that it CAN be earned. The Award Fee Pool is a tool intended to reward good performance and Award Fee Determination Officials should use that tool for its intended purpose: to reward good performance. The ideal situation is that contractors earn 100% of Award Fee, because such a score indicates that the contractor has provided very good performance. Very good performance does not imply PERFECT performance. Human beings never perform perfectly. Use good common sense. On the other hand, the Award Fee approach provides an opportunity for a customer to strongly communicate displeasure with contractor performance and to ensure the contractor understands the consequences of poor performance. 8. Availability: This contract will be available for use by a wide variety of users. The requirement for security services across Iraq is ubiquitous and making such services readily available will improve the overall security environment. It is intended that this contract will be available for use by all Coalition Partners, and all Iraqi Governmental Organizations. The contract will be available for use by these organizations within limitations which may be established by law, regulations promulgated by the Ministry of Interior, or other laws which may govern security service contracts. If future law, regulation, and authorization by the Ministry of the Interior allow, use of the contract may be authorized beyond the bounds of these organizations. 9. Organization and Staffing: This contract will ensure the ready availability of high quality security services which can be accessed in a competitive manner, quickly, and with a minimum of effort. In order to ensure this outcome it is essential that certain minimum qualifications be established for the security services personnel to be used in tactical security settings. These standards, which are mostly physical in nature, are not applicable to personnel who may be employed in sedentary or clerical jobs, or for those to serve in management position. Physical Requirements: Minimum age = 18 years Run a kilometer in less than 7 minutes 20 pushups without rest 20 bent knee situps without rest Carry approximately your own weight 15 meters within 1 minute No physical abnormalities to prevent performance Other Requirements: No criminal record (Note: Recognizing the unique circumstances which existed within Iraq under the previous regime, requests for waiver can be made. In cases of question, the Ministry of the Interior or a representative designated by the Ministry of the Interior may adjudicate waiver requests.) Basic literacy Able to read and understand written orders (in Arabic) Able to write reports (in Arabic) Able to learn simple English phrases Available Services: The following types of services are contemplated under this contract. This list is not to be considered all inclusive. If additional security services of a type not contemplated here are identified at a later date as being necessary, they may be added to the available services at that time. Offerors will be requested to identify the types of services which they can provide. Tower guards Motorized or airborne roving patrols Entry point control Personnel escorts Supply Offsite services Port security Electrical transmission facilities Alarm and Security monitor Electronic surveillance Dog teams Explosives detection Personnel control Other Security Safety Security equipment maintenance Convoys Pipeline 10. Training: The intent of this contract requires that the personnel provided by the contractors be highly qualified and properly trained. The nature of the competitive environment envisioned by the source selection process to be accomplished under this contract will help ensure that competitors ensure such training and qualifications. Offerors are placed on notice that it is anticipated that training requirements, promulgated by the Ministry of the Interior, will probably evolve over time. Such changes may result in the de-qualification of competitors who were fully qualified at an earlier point in time. Competitors are expected to promptly take action in such circumstances to re-qualify their personnel. Failure to re-qualify personnel in accordance with Ministry of Interior regulations could result in removal of the competitor from the Pool of Qualified Security Service Contractors. Contractors under this contract are responsible for providing personnel who meet all requirements established by the Ministry of the Interior. The contractors are responsible for accomplishing this training. The Coalition Provisional Authority will recognize and accept any and all training which meets Ministry of the Interior training requirements when proof of training is provided. The Ministry of the Interior may establish requirements for documentation and proof of training; should such requirements be established, contractors will be required to provide such documentation and proof in whatever manner is required by Ministry of the Interior regulations. At a minimum, all security service personnel who are expected to take an active physical role in security activities will be required to be trained in the areas of: Weapons familiarization Use of force Communications procedures 11. Integration with Geographic and Military Organizations: The contractor must report all sites guarded by security service personnel to local police, local military, and civil authorities. This reporting must be accomplished in accordance with local regulations and procedures. At a minimum, the contractor must report, in accordance with local police, military and civil authorities, the following information for every site where security services personnel are located: Address Grid Coordinates (Location i.e., latitude and longitude) Number of security personnel present (total for 24 hours) How to communicate with the security guard force Other information in accordance with local procedures The contractor must also maintain a company-wide roster of approved and employed personnel, with a current copy monthly to the Ministry of the Interior and with a copy to the Contracting Office. This roster must include at a minimum: Name of each employee Assignment location of each employee Rank or pay category of each employee Other identifying data as may be required 12. Pay and Benefits: There is no Government-established pay rate for this contract at any level. Contractors are free to pay at any rate as determined by market conditions. Attachment 1. APPLICATION FORM FOR ACCEPTANCE INTO THE POOL OF QUALIFIED SECURITY SERVICE CONTRACTORS UNIFIED SECURITY SERVICES CONTRACT FOR IRAQ AUGUST 2003 Instructions: Please read this form carefully and fill it out completely. Please note the requirement within the form for certification of compliance with Ministry of Interior requirements and the requirement for attachment of a Standard Operating Procedure for Communications. DATE OF APPLICATION LOCAL COMPANY WITHIN IRAQ: NAME ADDRESS DUN’s Number PARENT COMPANY OR HEADQUARTERS LOCATION NAME ADDRESS DUN’s Number COMPANY POINTS OF CONTACT: NAME TITLE E-MAIL ADDRESS PHONE INDICATE NUMBER OF PERSONNEL IN EACH CATEGORY IN IRAQ COMPANY OFFICERS MANAGERS SECURITY GUARDS INDICATE WITH AN “X” REGIONS WHERE YOUR COMPANY IS AVAILABLE TO WORK REGION MARK WITH “X” IF AVAILABLE NORTHERN REGION CENTRAL REGION BAGHDAD REGION SOUTHERN REGION APPLICATION FORM FOR ACCEPTANCE INTO THE POOL OF QUALIFIED SECURITY SERVICE CONTRACTORS UNIFIED SECURITY SERVICES CONTRACT FOR IRAQ PAGE 2 AUGUST 2003 INDICATE WITH AN “X” THE TYPE OF WORK YOUR COMPANY CAN DO TYPE OF WORK X TYPE OF WORK X GENERAL SECURITY SECURITY EQUIPMENT MAINTENANCE TOWER GUARDS ALARM AND SECURITY INSTALLATION MOTORIZED PATROLS ELECTRICAL TRANSMISSION SECURITY ROVING PATROLS OIL PIPELINE SECURITY ENTRY POINT CONTROL ALARM AND SECURITY MONITORING SECURITY QUALITY CONTROL AND ANALYSIS PORT AND WATERBORNE SECURITY PERSONNEL ESCORTS ELECTRONIC SURVEILLANCE SUPPLIES AND TRANSPORT SYSTEM SECURITY SECURITY EVALUATIONS DOG TEAM (EXPLOSIVE DETECTION) SECURITY SAFETY DOG TEAM (PERSONNEL CONTROL) OFFSITE SERVICES DOG TEAM (OTHER) CONVOY SECURITY OTHER (IDENTIFY) OTHER (IDENTIFY) CERTIFICATION OF QUALIFICATION I HEREBY CERTIFY THAT THE COMPANY CURRENTLY DOING BUSINESS WITHIN IRAQ UNDER THE NAME OF________________________________________________________________ IS FULLY QUALIFIED FOR THE PERFORMANCE OF SECURITY SERVICES, HAVING MET ALL IRAQI MINISTRY OF INTERIOR OR OTHER IRAQI LAW OR REGULATION CERTIFICATION REQUIREMENTS IN FORCE AS OF THE DATE OF APPLICATION IDENTIFIED ON PAGE 1 OF THIS FORM. SPECIFICALLY, THE COMPANY MEETS ANY REQUIREMENTS ESTABLISHED BY THE MINISTRY OF THE INTERIOR, IRAQI LAW, OR IRAQI REGULATION WITH RESPECT TO INSURANCE, BONDING, AVAILABILITY OF UNIFORMS, TRAINING, WEAPON SAFETY, WEAPONS CARDS, IDENTIFICATION, AMMUNITION SAFETY, VEHICLE OPERATIONS, AND COMMUNICATIONS OPERATIONS. I FURTHER CERTIFY OUR INTENT TO MAINTAIN CERTIFICATION IN THESE AND ALL OTHER AREAS REQUIRED BY THE MINISTRY OF THE INTERIOR, IRAQI LAW, OR IRAQI REGULATION AS A CONDITION OF BEING PLACED WITHIN THE POOL OF QUALIFIED SECURITY SERVICES CONTRACTORS. SIGNATURE _____________________ VERIFICATION BY MINISTRY OF THE PRINTED NAME _____________________ INTERIOR (ATTACHED) TITLE _____________________ COMPANY _____________________ APPLICATION FORM FOR ACCEPTANCE INTO THE POOL OF QUALIFIED SECURITY SERVICE CONTRACTORS UNIFIED SECURITY SERVICES CONTRACT FOR IRAQ PAGE 3 AUGUST 2003 CONTACT, VERIFICATIONS AND STANDARD OPERATING PROCEDURES: VERIFICATION WITH REGARD TO MEETING MINISTRY OF INTERIOR REQUIREMENTS FOR CERTIFICATION FOR SECURITY SERVICE FIRMS MAY BE ACCOMPLISHED BY SIGNATURE OF AN AUTHORIZED MINISTRY OF INTERIOR OFFICIAL IN THE SPACE PROVIDED BELOW, OR BY THE ATTACHMENT OF MINISTRY OF INTERIOR CERTIFICATION DOCUMENTATION BEHIND THIS PAGE. PLEASE INDICATE BELOW THE NAME OF THE INDIVIDUAL WITHIN YOUR FIRM YOU WANT NOTIFIED WHEN CONTRACT OPPORTUNITIES ARISE UNDER THIS CONTRACT. ALSO INDICATE HOW TO CONTACT THIS INDIVIDUAL. THIS IS THE ONLY WAY WE HAVE OF NOTIFYING YOU OF AWARD OPPORTUNITIES. KEEP THiS INFORMATION UP-TO-DATE AND ACCURATE AT ALL TIMES. NAME CONTACT DATA Note: Include the very best available information with respect to contacting the individual designated as your point of contact. We will use this data to notify you of award opportunities. ACCOMPLISH CERTIFICATION AUTHENTICATION HERE OR ATTACH CERTIFICATION DOCUMENTATION TO THIS FORM IN ORDER TO BE INCLUDED WITHIN THE POOL OF QUALIFIED SECURITY SERVICE CONTRACTORS, A STANDARD COMMUNICATIONS OPERATING PROCEDURE FOR COMMUNICATIONS OPERATIONS MUST BE INCLUDED WITH THIS APPLICATION. THE REQUIREMENTS FOR THIS SOP IS LOCATED IN THE PORTION OF THE STATEMENT OF WORK FOR THE UNIFIED SECURITY SERVICES CONTRACT ENTITLED “INTEGRATION INTO LOCAL GEOGRAPHIC ENTITIES.” PLEASE ATTACH THE SOP TO THE REAR OF THIS APPLICATION BEFORE SUBMITTING THIS DOCUMENT. Attachment 2. REQUEST FOR SECURITY SERVICES UNIFIED SECURITY SERVICES CONTRACT FOR IRAQ CUSTOMER APPLICATION FORM AUGUST 2003 IDENTIFICATION OF ORGANIZATION NEEDING SECURITY SERVICES NAME AND ADDRESS OF ORGANIZATION POINT OF CONTACT NAME AND PHONE OTHER IDENTIFICATON DATA INDICATE WITH AN “X” THE TYPES OF WORK NEEDED TYPE OF WORK X TYPE OF WORK X GENERAL SECURITY SECURITY EQUIPMENT MAINTENANCE TOWER GUARDS ALARM AND SECURITY INSTALLATION MOTORIZED PATROLS ELECTRICAL TRANSMISSION SECURITY ROVING PATROLS OIL PIPELINE SECURITY ENTRY POINT CONTROL ALARM AND SECURITY MONITORING SECURITY QUALITY CONTROL AND ANALYSIS PORT AND WATERBORNE SECURITY PERSONNEL ESCORTS ELECTRONIC SURVEILLANCE SUPPLIES AND TRANSPORT SYSTEM SECURITY SECURITY EVALUATIONS DOG TEAM (EXPLOSIVE DETECTION) SECURITY SAFETY DOG TEAM (PERSONNEL CONTROL) OFFSITE SERVICES DOG TEAM (OTHER) CONVOY SECURITY OTHER (IDENTIFY) OTHER (IDENTIFY) REQUEST FOR SECURITY SERVICES UNIFIED SECURITY SERVICES CONTRACT FOR IRAQ CUSTOMER APPLICATION FORM AUGUST 2003 PAGE 2 PLEASE DESCRIBE IN A SIMPLE AND STRAIGHTFORWARD WAY THE SECURITY SERVICES YOU NEED WHAT SERVICES DO YOU NEED? HOW LONG WILL YOU NEED THE SERVICES? HOW MUCH ARE YOU WILLING TO SPEND EACH YEAR FOR THE SERVICES? HOW MANY YEARS WILL YOU NEED THE SERVICES UNDER THIS CONTRACT? PLEASE IDENTIFY THE SOURCE OF FUNDS AND THEIR AVAILABILITY. Please note that a 10% award fee amount will be set aside as a profit opportunity for the contractor. FUND CITE: FUNDS AMOUNT: IF POSSIBLE, PLEASE SKETCH AND LABEL YOUR SECURITY ENVIROMENT BELOW TO GIVE A GENERAL IDEA OF THE NATURE OF THE REQUIREMENT. DO NOT PROVIDE SENSITIVE DATA. PROVIDE APPROXIMATE DIMENSIONS OF AREA TO BE SECURED AND MAJOR GROUND FEATURES. INCLUDE GRID COORDINATES WHERE APPROPRIATE.  REQUEST FOR SECURITY SERVICES UNIFIED SECURITY SERVICES CONTRACT FOR IRAQ CUSTOMER APPLICATION FORM AUGUST 2003 PAGE 3 CUSTOMER APPOINTMENT, ON SITE SURVEY AND SECURITY ASSESSMENT IN ORDER TO PREPARE A PROPOSAL TO BEST MEET YOUR SECURITY REQUIREMENTS, AND IN ORDER TO PROVIDE THE BEST POSSIBLE SERVICE, POTENTIAL OFFERORS WILL ACCOMPLISH A SITE VISIT TO LEARN ABUT YOUR SPECIFIC NEEDS. PLEASE PROVIDE THE FOLLOWING DATA IN ORDER TO ALLOW FOR PLANNING AND CONDUCTING THIS VISIT. PLEASE PLAN ON HAVING A REPRESENTATIVE PRESENT TO ANSWER QUESTIONS . NAME OF POINT OF CONTACT PHONE NUMBER OF P.O.C. TARGET TIME/DATE TO CONDUCT ON-SITE LOCATION OF ON-SITE (INCLUDE GRID COORDINATES) SPECIAL ON-SITE REQUIREMENTS OR INSTRUCTIONS REQUEST FOR SECURITY SERVICES UNIFIED SECURITY SERVICES CONTRACT FOR IRAQ ON-SITE NOTIFICATION FORM AUGUST 2003 PAGE 1 NOTICE TO OFFERORS IDENTIFICATION OF OFFEROR _____________________________________________________________________ YOU HAVE BEEN SELECTED TO COMPETE FOR THE AWARD OF A DELIVERY ORDER UNDER THE UNIFIED SECURITY SERVICES FOR IRAQ CONTRACT. ATTACHED TO THIS NOTICE IS A DOCUMENT RECEIVED FROM THE ORGANIZATION REQUIRING THE SUPPORT SERVICES WHICH PROVIDES GENERAL INFORMATION WITH REGARD TO THE NATURE OF THE REQUIREMENT, THE LOCATION OF THE REQUIREMENT, THE BUDGET AVAILABLE FOR THE REQUIREMENT, POINTS OF CONTACT, AND THE TIME/DATE/LOCATION OF A PLANNED SITE VISIT. ATTENDANCE AT THE PLANNED SITE VISIT IS MANDATORY. FAILURE TO PARTICIPATE IN THE SITE VISIT WILL RENDER YOUR COMPANY INELIGIBLE FOR AWARD OF THIS DELIVERY ORDER. IN ACCORDANCE WITH THE UNIFIED SECURITY SERVICES FOR IRAQ CONTRACT, A PROPOSAL MUST BE SUBMITTED NOT LATER THAN THE DATE AND TIME IDENTIFIED WITHIN THIS DOCUMENT Evaluation Factors: The standard factors are provided below in descending order of importance for selection purposes. Assessment and Technical Proposal: The first step in each competition for a Delivery Order requirement will be an Assessment and Technical Proposal. The Assessment activity is considered of utmost importance in this competition. It is absolutely essential that offerors take the opportunity to visit the site to be secured and to make on-the-ground assessments of such things as the nature of the threat, fields of fire, avenues of approach, previous security challenges at the site, and similar considerations. We are not interested in proposals which are not based on a real-world assessment by qualified security professionals. Competitors are being provided an opportunity to meet as a group at the location where work is to be performed. Offerors are expected to attend and to accomplish an assessment. This will provide you an opportunity to observe local conditions and to fully understand the nature of the security requirements. Competitors are encouraged to ask questions and take whatever steps are necessary to thoroughly understand the nature of the work required. There will be no second chances to visit the site. If competitors are unable to meet at the location or time established for walk-through, they will be disqualified so that another qualified competitor has the opportunity to compete. No Later than the date/time identified in this document, competitors will provide to the Contracting Office an Assessment and Technical Proposal that outlines the results of the competitor’s assessment and the Technical Approach intended by the competitor to best achieve the goals of the customer. A page limit of _________ pages is placed on the Assessment and Technical Proposal. Proposals will only be evaluated to the length of the page limit (e.g., a 6 page proposal submitted in response to a Delivery Order requirement with a 5 page limit will only be evaluated to page 5). Each offeror’s Assessment and Technical Proposal will be evaluated in order to determine which competitor best achieves the customer’s goals. Past Performance: The second most important factor for selection will be the demonstrated past performance accomplished by contractors in the performance of previous work under this contract. Past Performance assessments will be accomplished by a review of Award Fee scores earned by the competitors under earlier work performed under this contract. There is no requirement for any information to be submitted by the competitors during the competition with respect to this factor. Competitors are cautioned that their Past Performance scores are being earned during the performance of work accomplished under Delivery Orders accomplished through this contract. Competitors should strive to always perform well in order to earn the highest possible past performance scores. Past performance scores are important because of the score’s impact in earning the opportunity to compete and then in their importance in being selected for award. Management and Personnel: The third most important factor for selection will be the team proposed for performance of work under the proposed Delivery Order. A page limit of __________pages is established for Management and Personnel plan. The proposal should outline the makeup of the personnel and the management personnel the competitor proposes to use to satisfy the customer’s requirements. Key Personnel: The Plan should address the Key Personnel to be used and their qualifications. Information should be provided with respect to their education, training, and experience which uniquely qualify them to provide superior security service performance. Please note that this solicitation does not establish minimum qualifications requirements. Competitors are expected to provide the best possible team members, especially with respect to key managers. The competitive environment will help ensure the best qualified teams are selected. Team Makeup: The plan should address the makeup of the team, with special attention given to the training and qualifications of the team members. Cost: The least important consideration for selection will be cost. Competitions conducted under this solicitation will be of a “Propose to Budget” nature and selection of contractors will be based on “Best Value” assessments. The intent is to select the proposal which best meets the customer’s requirements and provides the Best Value for the funds available. Recognizing that there are many different ways with which to provide security services for a given area, the nature of the service provided and the range of security technologies employed is likely to be bounded by budget considerations. In order to ensure the greatest performance within available budget, the competition has established the budget within which the competition will be conducted. Thus, the offeror who offers the most effective security approach, and who provides the greatest content within available budget, will be providing the Best Value and will receive the award. Offerors are cautioned that the Source Selection Authority may employ analytical measures to review the effort proposed within the budget in order to ensure that the proposed level of work can actually be performed within the budget. This technique, known as “Most Probable Cost” ensures the integrity of the cost proposal. Offerors who propose levels of work which cannot be accomplished within available funding levels will have their technical evaluation scores reduced for lack of realism. The disclosure of budget information will include the disclosure of the Award Fee Pool established within the Delivery Order to reward excellent contract performance. Source Selection Relative Order of Importance: The Evaluation Factors above are listed in their order of importance. Their relative order of importance is as follows: The Assessment and Technical Proposal is the most important factor and is slightly more important than Past Performance. Past Performance is the second most important factor than slightly more important than the Management and Personnel Management and Personnel is the third most important factor and is much more important than Cost. Cost is the least important factor. Source Selection Authority: Normally the selection of the successful offeror will be made by the Contracting Office on behalf of the customer for whom the Delivery Order is being accomplished. In some cases the customer may serve as the Source Selection Authority It is the goal of this ID/IQ contract to enable the entire process of source selection to normally be accomplished, and for a Delivery Order award to be completed, within one week after receipt of a complete Delivery Order requirement from the customer. This one week period includes selection of competitors, a site visit, receipt and evaluation of the Assessment and Technical Proposal, evaluation of the Past Performance of the offerors, evaluation of the proposed Management and Personnel, and an integrated assessment against the cost of the proposal in order to determine which proposal represents the Best Value for the money spent REQUEST FOR SECURITY SERVICES UNIFIED SECURITY SERVICES CONTRACT FOR IRAQ ON-SITE NOTIFICATION FORM AUGUST 2003 PAGE 2 IN ORDER TO BE CONSIDERED FOR AWARD, PROPOSALS MUST BE RECEIVED AT________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ NOT LATER THAN_________________________________________________________________________ PAST PERFORMANCE EVALUATION FORM UNIFIED SECURITY SERVICES CONTRACT FOR IRAQ AUGUST 2003 AWARD FEE: IN ORDER TO ENSURE THE HIGHEST POSSIBLE PERFORMANCE BY THE PROVIDERS OF SECURITY SERVICES UNDER THIS CONTRACT, AN AWARD FEE IS USED. AN AWARD FEE IS A PRE-ESTABLISHED AMOUNT OF MONEY (CALLED AN “AWARD FEE POOL”) WHICH IS SET ASIDE TO REWARD CONTRACTORS FOR GOOD PERFORMANCE. NORMALLY AN AMOUNT OF 10% OF THE AVAILABLE BUDGET IS SET ASIDE FOR USE AS AN AWARD FEE PRIOR TO INITIATING THE COMPETITION PROCESS. THE TOTAL AMOUNT WHICH IS TO BE MADE AVAILABLE UNDER THIS DELIVERY ORDER WAS IDENTIFIED IN THE CUSTOMER APPLICATION FORM WHICH INITIATED THE SOURCE SELECTION PROCESS ON THIS DELIVERY ORDER. THIS AWARD FEE AMOUNT WAS DISCLOSED DURING THE COMPETITION FOR AWARD SO THAT THE COMPETITORS COULD CLEARLY UNDERSTAND THE ENTIRE BUDGET AND COMPENSATION OPPORTUNITIES AVAILABLE UNDER THE DELIVERY ORDER. AN AWARD FEE AMOUNT IN THE 10% RANGE IS CONSIDERED RELATIVELY HIGH AND REFLECTS THE SERIOUSNESS WITH WHICH SECURITY SERVICES ARE TAKEN. WE EXPECT TOP FLIGHT PERFORMANCE AND WILL REWARD SUCH PERFORMANCE ACCORDINGLY. CONTRACTORS WHO PERFORM AT LESS THAN THE HIGHEST LEVELS WILL EXPERIENCE REDUCTIONS IN AWARD FEE AWARDS ACCORDINGLY. MECHANICS OF AWARD FEE: THE TOTAL AWARD FEE POOL IS DIVIDED EQUALLY INTO SUMS MADE AVAILABLE FOR AWARD FEE POOL DETERMINATION EACH 3 MONTHS DURING CONTRACT PERFORMANCE. THE PURPOSE OF THE AWARD FEE IS TO ENCOURAGE HIGH QUALITY PERFORMANCE BY THE CONTRACTOR AND TO HELP ENSURE THE CONTRACTOR PAYS CLOSE ATTENTION TO CUSTOMER REQUIREMENTS. IN ORDER TO ENSURE THAT THE CONTRACTOR HAS EVERY OPPORTUNITY TO EARN THE MAXIMUM POSSIBLE FEE, DISCUSSIONS SHOULD BE HELD FREQUENTLY (AT LEAST ONCE A MONTH) TO KEEP THE CONTRACTOR INFORMED OF HOW THE CUSTOMER VIEWS THEIR PERFORMANCE. CONTRACTORS SHOULD NOT BE SURPRISED BY AWARD FEE EVALUATION SCORES. THE CUSTOMER SERVES AS THE AWARD FEE DETERMINATION OFFICIAL. AS THE AWARD FEE DETERMINATION OFFICIAL, THE CUSTOMER EVALUATES CONTRACTOR PERFORMANCE ON THE ATTACHED AWARD FEE EVALUATION FORM AND DETERMINES HOW MUCH OF THE AWARD FEE THE CONTRACTOR HAS EARNED. THE DETERMINATION IS MADE IN TERMS OF A PERCENTAGE OF THE AWARD FEE AVAILABLE TO BE AWARDED TO THE CONTRACTOR. THIS DETERMINATION IS DOCUMENTED ON THE AWARD FEE DETERMINATION WORKSHEET, SIGNED BY THE CUSTOMER AND FORWARDED TO THE CONTRACTING OFFICE. THE CONTRACTING OFFICE THEN AWARDS THE PERCENTAGE EARNED TO THE CONTRACTOR. IT IS ESSENTIAL THAT THIS PROCEDURE BE KEPT FAST AND SIMPLE. A SIMPLE AWARD FEE DETERMINATION WORKSHEET SAMPLE IS ATTACHED. THIS DETERMINATION PROCESS SHOULD ONLY TAKE A FEW MINUTES BUT IS ESSENTIAL TO KEEPING CONTRACTORS HIGHLY MOTIVATED TO PROVIDE GOOD PERFORMANCE. IT IS ALSO ESSENTIAL IN DOCUMENTING CONTRACTOR PAST PERFORMANCE WHICH PLAYS A SIGNIFICANT ROLE IN THE SELECTION OF CONTRACTORS FOR AWARD. IT IS ALSO ESSENTIAL IN HELPING CONTRACTORS LEARN HOW TO IMPROVE THEIR SCORES BY PROVIDING GOOD PERFORMANCE AND MEETING THEIR CUSTOMER’S EXPECTATIONS. THE PHILOSOPHY OF AWARD FEE: AN AWARD FEE WHICH CANNOT BE EARNED IS NOT AN INCENTIVE TO CONTRACTOR PERFORMANCE. IF WE PLACE MONEY IN AN AWARD FEE POOL, IT IS PLACED THERE WITH THE INTENT THAT IT CAN BE EARNED. THE AWARD FEE POOL IS A TOOL INTENDED TO REWARD GOOD PERFORMANCE AND AWARD FEE DETERMINATION OFFICIALS SHOULD USE THAT TOOL FOR ITS INTENDED PURPOSE: TO REWARD GOOD PERFORMANCE. THE IDEAL SITUATION IS THAT CONTRACTORS EARN 100% OF AWARD FEE, BECAUSE SUCH A SCORE INDICATES THAT THE CONTRACTOR HAS PROVIDED OUTSTANDING PERFORMANCE. OUTSTANDING PERFORMANCE DOES NOT IMPLY PERFECT PERFORMANCE. HUMAN BEINGS NEVER PERFORM PERFECTLY. USE GOOD COMMON SENSE. ON THE OTHER HAND, THE AWARD FEE APPROACH PROVIDES AN OPPORTUNITY FOR A CUSTOMER TO STRONGLY COMMUNICATE DISPLEASURE WITH CONTRACTOR PERFORMANCE AND TO ENSURE THE CONTRACTOR UNDERSTANDS THE CONSEQUENCES OF POOR PERFORMANCE. PAST PERFORMANCE EVALUATION FORM UNIFIED SECURITY SERVICES CONTRACT FOR IRAQ AUGUST 2003 PAGE 2 CONTRACT NUMBER DELIVERY ORDER NUMBER NAME OF COMPANY BEING EVALUATED ORGANIZATION ACCOMPLISHING EVALUATION NAME OF PERSON SERVING AS AWARD FEE DETERMINATION AUTHORITY EVALUATION PERIOD DATES FROM TO TOTAL AWARD FEE POOL AMOUNT AVAILABLE ACROSS ENTIRE CONTRACT LIFE AWARD FEE AMOUNT AVAILA BLE THIS PERIOD AREAS OF AWARD FEE EVALUATION AREA TITLE AREA DESCRIPTION EVALUATION QUALITY OF PERSONNEL PROVIDED EVALUATE QUALITY OF PERSONNEL INCLUDING MANAGEMENT AND WORKERS 20 POINTS AVAILABLE POINTS EARNED = QUALITY OF WORK PERFORMED DID THE WORK PERFORMED ACHIEVE WHAT THE CONTRACTOR PROPOSED TO DO 20 POINTS AVAILABLE POINTS EARNED = DEMONSTRATED PROBLEM SOLVING ABILITY DID THE CONTRACTOR ANTICIPATE AND RESOLVE PROBLEMS QUICKLY 20 POINTS AVAILABLE POINTS EARNED = EFFECTIVENESS OF COMMUNICATION DID THE CONTRACTOR EFFECTIVELY COMMUNICATE AND KEEP YOU INFORMED 20 POINTS AVAILABLE POINTS EARNED = TRAINING OF PERSONNEL AND INTEGRATION INTO LOCAL RESPONSE ORGANIZATIONS IS THE WORKFORCE WELL TRAINED AND DO THEY WORK WELL WITH LOCAL RESPONDERS 20 POINTS AVAILABLE POINTS EARNED = NOTE: THE TOTAL NUMBER OF POINTS AVAILABLE IS 100 COMPOSED OF 5 AREAS WORTH 20 POINTS EACH. THE FEE DETERMINATION OFFICIAL DETERMINES THE AMOUNT OF POINTS TO BE AWARDED IN EACH OF THE EVALUATION AREAS; THIS NUMBER IS REFLECTED AS THE POINTS EARNED FOR EACH EVALUATION AREA. THE POINTS EARNED IN THE EVALUATION AREAS ARE SUMMED TO PRODUCE THE TOTAL POINTS EARNED. TOTAL POINTS EARNED ARE THEN EXPRESSED AS A PERCENTAGE AND ARE USED TO COMPUTE THE TOTAL AWARD FEE DOLLAR AMOUNT EARNED. TOTAL POINTS AVAILABLE = 100 TOTAL POINTS EARNED = COMPUTATION OF AWARD FEE EARNED IN THIS EVALUATION PERIOD TOTAL POINTS EARNED FROM AWARD FEE EVALUATION TABLE ABOVE, EXPRESSED AS A PERCENTAGE MULTIPLIED TIMES THE AWARD FEE AWARD AMOUNT AVAILABLE THIS EVALUATION PERIOD EQUALS THE AWARD FEE EARNED BY THE CONTRACTOR DURING THIS EVALUATION PERIOD SAMPLE EVALUATION IF THE CONTRACTOR EARNED 80 POINTS THIS WOULD BE EXPRESSED AS .80 IF THERE WERE $5,000 DOLLARS AVAILABLE FOR AWARD DURING THIS EVALUATION PERIOD THE COMPUTATION WOULD BE: .80 TIMES $5,000 THE COMPUTATION OF .80 TIMES $5,000 = $4,000. THE AWARD FEE EARNED WOULD EQUAL $4,000 ACTUAL EVALUATION (ENTER COMPUTATION BELOW) PERCENTAGE TIMES AWARD FEE AMOUNT AVAILA BLE EQUALS AMOUNT OF AWARD FEE EARNED ADJECTIVAL RATING (CHECK EVALUATION WHICH APPLIES): OUTSTANDING (SCORE ABOVE 98%) EXCELLENT (SCORE BETWEEN 90 – 97%) GOOD (SCORE BETWEEN 80 – 89%) FAIR (SCORE BETWEEN 70 AND 79%) POOR (SCORE BELOW 70%) PAST PERFORMANCE EVALUATION FORM UNIFIED SECURITY SERVICES CONTRACT FOR IRAQ AUGUST 2003 PAGE 3 JUSTIFICATION FOR EVALUATION SCORES: (PROVIDE ANY ADDITIONAL INFORMATION, IF DESIRED, TO JUSTIFY THE SCORES AWARDED TO THE CONTRACTOR) QUALITY OF PERSONNEL PROVIDED _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ QUALITY OF WORK PERFORMED _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________DEMONSTRATED PROBLEM SOLVING ABILITY ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ EFFECTIVENESS OF COMMUNICATION ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ TRAINING OF PERSONNEL AND INTEGRATION INTO LOCAL RESPONSE ORGANIZATIONS __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ SIGNATURE AND TITLE OF AWARD FEE DETERMINATION OFFICIAL DABV01-03-R-0011