Page 1 of 3 — PRB Meeting Notes and Agenda 6-9 — 9 حزيران 2003

Page 1 of 3 Kraham, Sherri Program Review Bd From: Kraham, Sherri Program Review Bd Sent: Monday, June 09, 2003 7:36 AM McPherson, Peter; Castle, Edwin S. CIV Policy; Olson, Kimberly 0-6 Staff, Morse, Ted CIV RC To: Cental; Lucke, Lewis CIV Reconst USAID; Durant, Catherine M.; Nations, Kenneth 0-5 OSG C8; Arvis, Constance C. CIV HA UN COORD; Hitchings, Daniel CIV Ministry of Housing: Kyloh, Nance M. CIV ISO; Runnels, Fred A. Subject: PRB Meeting Notes and Agenda 6-9 Reminder: Meeting Tonight at 8pm Attached: Meeting Notes of PRB Meeting 6-7 (Below) Agenda for PRB Meeting 6-9 Draft Allocation Process Construction Initiative Recommendations for North Regional Coordinator List of Allocation Requests Notional Budgets Meeting Notes 6-7 Last meeting's minutes were approved Mandate and Scope of the PRB: McPherson initiated a discussion on the mandate of the board and whether the board would have the additional task of overseeing funds under the Development Fund, as well as with vested, seized, appropriated resources. Castle advised that he has prepared a draft of the PRB's authorizing regulation which established the development fund which includes his recommendation that the PRB cover the DF, appropriated, vested assets, seized property, and any international donations which are tendered. It is his belief that only this mandate could achieve a comprehensive, integrated budget if, for all of these resources, the PRB identifies requirements, prioritizes them, makes initial funding recommendations and recommendations on mechanisms. It is likely that Bremer would support this broad mandate. The regulation, however, emphasizes the CPA's objective that there e a timely transition to the Interim Iraqi authority as soon as it can handle. We have a clear mandate to facilitate that process. The voting membership of the PRB is also contained therein. There was consensus that it was appropriate for the PRB to have this broad jurisdiction but only for an interim period. McPherson also indicated that the operating budget of the government would come before the board. We agreed that we should coordinate, but not control, donor projects through the ICC. We also discussed that, under the IRRF (the appropriated funding). Draft PRB that we will review programs, as well as program mechanisms, and implementing agencies. regulation out for clearance by the PRB. With regard to better strategic planning of available resources, we agreed that we needed to set broad budget categories/parameters to facilitate our prioritization and allocation process. The draft should add some definition to the different categories, including what we consider to be "emergencies." Kraham to put together a draft for the Meeting on Monday. The management team lead by Al Reynolds from DOD indicated that they are not here to create our systems and processes but to advise and Durrant, from OMB, indicated that she would like to see that that the PRB put in place rigorous mechanisms for vetting and prioritizing proposals. (Note: Guidance on the funding request process to the CPA offices and the regional coordinators will be forthcoming soon, however, we are still in the process of incorporating comment and approval of the PRB's authorizing regulation.) Specific Project Review: Several projects were deferred for additional coordination through the PRC: IT Program Mgt, Hospital Security (this high $ request seemed to us inconsistent with interim and medium term programs being developed by the Interior team), Water/Sewer Program (S100M, we had extensive discussion but needs to go through the PRC). One other large national program, the communications system for the railroad, was approved. See attached for specific approvals/disapprovals 6/0/1011 Page 2 of 3 Construction Initiative: Discussion the $100M construction initiative was deferred to the next meeting. A copy of the program overview is attached. (Note: a discussion with Castle, Reynolds and Durrant which followed the meeting identified the need to clarify the funding source for the project. If funds come out of the DF, as I understand the current guidance, it will be two weeks before the funds come on line, ie, until appropriate mechanisms are in place for spending. Castle will also need to produce a public notice. Request for Increased Funding: We briefly discussed a request from the North Regional Coordinator to a) increase the northern team's discretionary fund allocation from $100,000 to $250,000. This was rejected as this fund is replenishable. b) increase the commander's discretionary fund project authority from $10,000 per project to $25,000 per project. Kraham to make a written recommendation to the PRB next meeting. NEXT MEETING: Monday, 8pm, Conference Room. Projects $200K or below - Approved 7Jun03 PRB Pri. Ref No. POC Location Estimate Purpose / Effort Requested 105 06/05/03 LTC Pelletier $600 Railroad Water Pump Baghdad Door and Gate Repair Railroad 106 LTC Pelletier $603 Station 06/05/03 Baghdad 107 06/05/03 Baghdad LTC Pelletier $990 Railroad Crane Repair Parts LTC Pelletier 108 $500 06/05/03 Baghdad Repair School Lighting 109 LTC Pelletier 06/05/03 Baghdad Security for Iraqi Republican Railway $12,390 110 06/05/03 Youth and Sports Start-up Costs Baghdad Mr. Don Eberly $20,000 111 06/05/03 Al Aqsa Mr. Tony Conla Water & Sewage Bidg. Restoration $187,980 Tel 112 06/05/03 Mohamed $33,825 Mr. Tony Conle Water & Sewage Bldg. Restoration 113 06/05/03 Al Fateh $43,400 Water & Sewage Bidg. Restoration Mr. Tony Conle Water & Sewage Bldg. 114 Reconstruction 06/05/03 Al Faw Mr. Tony Conla $161,850 University Front Entrance 115 06/05/03 Construction $50,000 Baghdad Maj Leady Ardrew Erdmar Safe Purchase 116 $300 06/06/03 Baghdad 117 Lawrence Blon 06/06/03 Annahrain Print House Security $10,500 Baghdad 118 06/06/03 $198,000 Jenny Seymore Garbage Removal Baghdad 119 Hulk Removal 06/06/03 $198,400 Baghdad Jenny Seymore William Irvine Karkh Detention Center Renovation 120 06/06/03 Baghdad $48,000 121 LTC Pelletier 06/07/03 Baghdad Railroad Passenger Car Repair $131,280 122 06/05/03 Mosul $54,556 Ninevah Gov't Bldg. Reconstruction Lt Rich Paquet Total $1,153,174 Projects over $200K - Approved 7Jun03 PRB Ref Pri. POC Location Estimate Requested No. Purpose / Effort Water & Sewage Bldg. Reconstruction 123 $350,800 Mr. Tony Conla 06/05/03 Baghdad 124 Robert Callaha $303,066 06/06/03 Baghdad 18.4Km Road Projects 125 Robert Callaha Traffic Signal Repair 06/06/03 Baghdad $259,578 LCOL Bob Pell 126 06/07/03 Baghdad Railroad Radio System $3,956,154 Total $4,869,598 Pri. Ref POC Estimate Requested Location No. Purpose / Effort E00013 06/06/03 Basrh $110,000 Andrew Coope Share of Garbage/Trash Clean-up -