HEADQUARTERS IRAQI ARMED FORCES

DRAFT HEADQUARTERS IRAQI ARMED FORCES BAGHDAD, IRAQ JHQ (J1) 16 May 2004 MEMORANDUM FOR Commanders, Iraqi Armed Forces, Installation Training Centers SUBJECT: Entry Level Separation of Iraqi Armed Forces Personnel 1. References: a. Coalition Provisional Authority, Order 22, 7 August 2003, subject: Creation of a New Iraqi Army. b. Coalition Provisional Authority, Order 23, 7 August 2003, subject: Creation of a Code of Military Discipline for the New Iraqi Army. 2. Purpose: This memorandum establishes policies and procedures for processing members of the Iraqi Armed Forces (IAF) for separation because of unsatisfactory performance and/or misconduct while in entry-level status. 3. Applicability: This policy applies to all entry-level service members serving in the IAF and will be used to standardize operating procedures for assigned personnel. 4. Separation Policy: Separation of an IAF member in entry-level status may be warranted on the grounds of unsatisfactory performance and/or unsatisfactory conduct as evidenced by inability, lack of reasonable effort, failure to adapt to the military environment, or minor disciplinary infractions. Entry-level status is defined as members who are undergoing initial entry level training, and have completed no more than 90 days of continuous active duty. Separation will occur not later than three duty days following the approval of the separation action. 5. Separation Authority: Battalion and Installation commanders are authorized to separate IAF members within their command because of unsatisfactory performance and/or misconduct while in entry-level status. 6. The enclosed separation processing procedures will be used when processing initial entry personnel for separation processing. FOR THE COMMANDER: Encl MOHAMMED REDHA MOHAMMED as Staff Colonel, IAF Director, Personnel DRAFT IRAQI ARMED FORCES ENTRY-LEVEL SEPARATION PROCESSING PROCEDURES 1-1. GENERAL: A substantial investment has been made in training members both enlisted or inducted into the Iraqi Armed Forces; therefore, this general guidance will be considered when initiating entry-level separation actions. a. Unless separation is mandatory, the potential for rehabilitation and further useful military service will be considered by the commander. b. Adequate counseling and rehabilitation measures will be taken before initiating separation action against a member when the reason for separation so specifies. c. When deciding retention or separation in a case, the following factors should be considered: (1) The seriousness of the events or conditions that form the basis for initiation of separation proceedings. Also consider the effect of the soldier’s continued retention on military discipline, good order, and morale. (2) The likelihood that the events or conditions that led to separation proceedings will continue or recur. (3) The likelihood that the soldier will be a disruptive or undesirable influence in training or future duty assignments within the IAF. (4) The soldier’s ability to perform duties effectively now and in the future, including potential for advancement or leadership. (5) The soldier’s rehabilitative potential. (6) The soldier’s military training record. d. Having demonstrated that they are not qualified for retention or continued training, the following conditions are illustrations of conduct and/or performance that disqualify soldiers continuation of training or in the IAF. (1) Cannot or will not adapt socially or emotionally to military life. (2) Cannot meet the minimum standards prescribed for successful completion of training because of lack of aptitude, ability, motivation, or self-discipline. (3) Have demonstrated character and behavior characteristics not compatible with satisfactory continued service. DRAFT IRAQI ARMED FORCES ENTRY-LEVEL SEPARATION PROCESSING PROCEDURES 1-2. SEPARATION PROCESSING: The following processing procedures will be followed when initiating separation proceedings: a. Immediate commander: (1) Counsel the member and advise them of the reason(s) the separation action is being initiated (see enclosed notification memorandum). (2) Provide the member with an opportunity to rebut the separation action. (3) Ensure the member is not pending any adverse actions (military or civilian). Members pending adverse actions by military or civilian authorities will not be separated until a final determination has been made in that case. (4) Forward approved separations with supporting documentation through the chain of command to J1 for publication of separation orders. The separation action must also include separation date and grade. (5) Commander will ensure the soldier is provided with a complete copy of the separation action. (6) Ensure all assigned equipment is returned, and secure the members IAF card prior to releasing members from active duty. (7) Process any final pay and allowances due to the service member. b. J1 will: (1) Publish a discharge order and forward the Installation Commander. (2) Discharge orders will cite the reason for the discharge. (3) IAF members will be separated at their current grade, unless otherwise directed by the separation authority. (4). Update the personnel database to reflect the soldier’s change in status. DRAFT SAMPLE FORMAT (letterhead) OFFICE SYMBOL MEMORANDUM FOR ( Soldier’s name, IAF number, grade, unit) SUBJECT: Notification of Separation for Unsuitability 1. References: a. Coalition Provisional Authority, Order 22, 7 August 2003, subject: Creation of a New Iraqi Army. b. Coalition Provisional Authority, Order 23, 7 August 2003, subject: Creation of a Code of Military Discipline for the New Iraqi Army. c. Memorandum, JHQ, 15 May 2004, subject: Entry Level Separations of Iraqi Armed Forces Personnel. 2. This is to inform you, that I am initiating action to separate you from training in the Iraqi Armed Forces for (indicate narrative reason). The reasons for my proposed action are (state specific factual details that constitute the basis for the proposed action). 3. If approved, you will be separated from service not later than three duty days following the approval. Additionally, you will be ineligible for future service in the Iraqi Armed Forces, Iraqi Civil Defense Corp, Iraqi Police Service, Facilities Protection Service, and the Department of Border Enforcement. 4. You have the right to rebut this action to me within a reasonable time (allow at least 3 duty days). 5. You have the right to submit statements on your behalf. These statements must be received by (allow at least 3 duty days) and will be included with your separation action. AUTHORITY LINE: Commander’s Name Grade, Service Title MEMORANDUM FOR Commander, Unit Name SUBJECT: Acknowledgement of Notification of Separation Proceedings 1. This is to certify that I acknowledge the separation action against me and elect the following: ___ a. I elect not to make a statement on my behalf, and request to be separated from the Iraqi Armed Forces. ___b. I elect to provide the enclosed statement on my behalf, and request to be retained in the Iraqi Armed Forces and continue with my training. 2. I further understand the following: ___a. If involuntarily separated from the Iraqi Armed Forces, I will be ineligible for future service with the Iraqi Armed Forces, Iraqi Civil Defense Corp, Iraqi Police Service, Facilities Protection Service, and the Department of Border Enforcement. ___b. I must surrender my IAF card and all assigned equipment. ___c. Any pay and allowance due to the Iraqi Army Forces must be paid prior to my separation. Soldier’s name Rank, IAF number. SAMPLE FORMAT (letterhead) OFFICE SYMBOL MEMORANDUM FOR Joint Forces Headquarters, Baghdad, Iraq SUBJECT: Request for Discharge Orders - PFC Ali Hussein Kadhum Abid, IAF Number 2112520030369, HQ, KMTB 1. References: a. Coalition Provisional Authority, Order 22, 7 August 2003, subject: Creation of a New Iraqi Army. b. Coalition Provisional Authority, Order 23, 7 August 2003, subject: Creation of a Code of Military Discipline for the New Iraqi Army. c. Memorandum, JHQ, 15 May 2004, subject: Entry Level Separations of Iraqi Armed Forces Personnel. 2. Request discharge orders be published on the above named individual effective 15 May 2004. PFC Abid has been determined to be unsuitable for continued training and future service in the IAF based on his lack of aptitude and failure to meet minimum course requirements. 3. Point of contact for this memorandum is PFC Mohammed at commercial. AUTHORITY LINE: Commander’s Name Grade, Service HEADQUARTERS IRAQI ARMED FORCES BAGHDAD, IRAQ ORDER 67-01 15 May 2004 ALI HUSSEIN KADHUM ABID HQ, 4TH BATTALION PFC, 2112520030369 AL KASIK, IRAQ IRAQI ARMED FORCES YOU ARE DISCHARGED FROM THE IRAQI ARMED FORCES ON THE EFFECTIVE DATE INDICATED: EFFECTIVE DATE: 7 May 2004 REASON: UNSUITABLE FOR CONTINUED SERVICE ADDITIONAL INSTRUCTIONS: NA AUTHORITY: COALITION PROVISIONAL AUTHORITY, ORDER 22, 7 AUGUST 2003. FOR THE COMMANDER: MOHAMMED REDHA MOHAMMED STAFF COLONEL, IAF DIRECTOR, PERSONNEL DISTRIBUTION: INDIVIDUAL SOLDIER UNIT COMMANDER J1 PERSONNEL DIVISION