07-F-0990 Authority Seized Iraqi Funds 06-15-2003

~··· I COAimON PROVISIONAL Atl'I'IIORITY BAGHDAD, IRAQ AsPM Mrm"'!qrbnp ISJune2003 TO: FROM: Admilllstntm', CPA Ofllc:e o(Ooaotal co ...... J »(..- SUBJECT: Deleptioas of Authority to Uoe Seized baqi PUlido Enclooed for your·~...., thm de.leptloas of lllllbority 1bal wiD (l) pemlit divilioo- and bripde-lovel <OIIIIIIODders to - seized baqlllmds for llf8CDI "'""pritarillll nile£ and~ projects in tbeit anoas of operalion; (2) iiXIIIIId 1bal aulhorily to Resional Oimlon, in amOUDis equivalent to 1ltooe pmoribod for divilioo-lovel MlllmOJM!ers; and (3) enable lhe CPA Prot!nm ReviewBoud (PRB) and Regional 0im1on to oany 0111 tho CPA's $100 m1Ui011 Coamuctlon IDI1illlve for lnq. • In a memotlllldum daiAid April30, 2003, lhe Pruident conAnned lhe authority of lhe Sec-.,. ofDol'ease to seize, oell, adm!n!-, or uoe .-or regime-owned cuh.limds. or realizable~ in baq. Tbe Prealdeat specified tbatlhe seized p1oporty may be used oaly to usist lho baql people and support lhe II!COIIS1rUCtiO of baq ( OIICIOSUIII I). • OaMay 29, 2003,1he Deputy SocJCiaey ofDol'ease de.leaat'«< to you lhe authority to uoe oeized lnqi property for lhe same J>lllllO"'S (IIIIC!o.sure 2). • Tbe thm proposed memoranda at-~- 3, 4 and S rodelcpte tbb ll1llllority ao ........aryto oany outlho fuJiowiDa CPA_, - CIJ11IIffillldlm' Eoulrpncy l!nponse PI'()(JMm. Enables bripde- and diviJioo.. loveiMn!maMcrsto apoa4 seized llmds for urgoat humauitariaa relict and tec:ODs1rUCti011 projects within tbeit ..-of IUpOI!Sibility,ln respective amOUDIII tbatmay noloxcced SSOO,OOO and $200,000 at lillY one limo, and oubjeol to reopeotive per-JIIOjeollimiao o£$100,000 and SSO,OOO. - ReliOMI Dlre<Ws' Emill'll<""J' 8.e.sponu Program. Providoo lhe CPA's fuur Repo.al Directors with lbo oamc authority CODt'ened UDdor lhe Comm•pden' EmerfiOCCY Response Progr1111, In amoants equivalent to tbooe asoipedlto divilion-lovcl Ml!!mandcrs. · ' ! - Co1131r1U:tion btltiattve for Iraq. Alllhurizcs CPA's NOJ1h, South and Solllh Cen1ral Regional Directors to spead up to Sl51111llioncach In ~on Projeoll, sullject to per-project limit of$100,000, and authorizing CPA's PRB to approve CODSIIUCiion pn>jecli in oxccss of$100,000, omd all otbor pn>j- carried out Ullder tho CollstnlcliODlllilialive fur l:raq, ACTION REQUESTED: euthority. That tho AilmiDistrator sl,p the auacbed clcleptious of COORDINATION: ChiefofSWf~ Peter McPherson~ Ms. Sheni ~ 2 COALITION PROVISIONAL AVTBOili'I'Y BAGHDAD, IRAQ JSJ-2003 MEMORANDUM fOR CHAJRMAN, PROORAMREVlEW BOARD R.l!GJONAL DIRJ!.CTORS SUll.IECT: Coosuuction i'Ditiative for J..,q I beloby ndeleplle to the Ccalition PrcMaioxlal Aulbority (CPA) PropamR.oviow Board (PRB) and. the Regiollll Directors for Jnq's North, South and. South c-.. RqloDa CMIIn iUibority IIOIICd in me by Deputy S...ew, ofDeftlaso Memonodum, IIUbjeet Certaill 8-. or Rqime-Owned l'loperly in Jnq. dalcd May 29, 2003. The CPA PRB sball review and. ill horoby audlorized to..,.,.._ 1111 prqjeets caniod out UDder tho Local Plojects El-of the Constiuclionlnilialive for Jnq tbal.-ed $100,000, and.lll1 other pmjeets Ulldertlle Coammetioni'Ditiative for Jnq. ilia 1oU1 .........,.. amount DOt to"""""" $100,000,000. F.acb of1he above-116140d l!eainnal Dlleetc<s is hereby aulhoriz<:d to 1lb 1111 actions ""'orr rry to open1e the Local Projoou Elemoait of the~ !Di1i.oliw for Jnq. in a total iiiiiOUDI oot to e>«:eecc $4,,000,000, ill Older to assist the Inql people and. SUppOrt the reconstnrcliOD of i:nJq, pnwided. tbal COIOh Reglollll J>lreetor: (a) may expead seized 1\Jrlds in an amOUIIIJIOI to .-ed $1 $,000,000; and. (J>) may liJIIirove Jlllljecfs wilb a coat of$1 00,000 or 1..., and. sbaiiiiUbmit Jll'lliect proposals with a cost over SIOO,OOOto the CPA PRB for approval; (c) sball cany om prqjeets uoderdris lnilialive ill COOidiPalion wilb CPA or Coalillon FOICCS ~ ckaro '"available to pmidc tcclmioa! advice and. SUppOJt ill the RocioJro! ~·area of operaliODs; and. (d) sball doeiiJnoot JIIIIIJI6i4! 011 CPAPRB Fundi~~& Request F01111 (PRB 01), and. submit completed li>mJa to the CPA PRB Pr081ant Coordinator. The iUibority doleptod bmirl may 110t be rcdeleptod, and sball be~ in ............... with the~ Deputy SC>CielliiyofDeftlaso Memoraodwn IUid svdlotherprocedwesdeCPAmaypl(ivvf ~? ~{r{,{o.3 L. Paul Bremer, Admiiiiatralor Coalition Pnmsiollll Aulbority COALnOONPRO~ONALAVTBORnV BAGHDAD, IRAQ IS 11me2003 MEMORANDUM FOR REGIONAL OIRBCTORS SVBJECT: Jl.eaiOIIII Dhectols' ilmetp~~CJ Rtspoase l'qnlm I hereby ft!delepte to die Coal!tiool'ro'l'isicmal AUiboriJy (CPA) JteaiOIIII DiRrctors oflnlq cen.ia IIU!horily vostcd ill me pul'IIIIOIIt to Depul)' ~ ofDefeaso Melnormlum. subject: <M!ala s-or Rt~ PJoperty m Iraq, dated May 29, 2003. Oftlce of~lllld Huuumit11rian Assis1a1Joe (ORHA)Melnoludum, subject: Jteaioo Level Quick Impact Ptojoets, datecli9 May 2003, ;, bmby .....u.Jed Speoi.&elly, Cll<b Jl.eaiOIIII Dhectols ilhliocby IUiborit.od to lib olloctiOIIIIIOCOSW)' to operate a JteaiOIIII Dilecton' Emergcuoy Rtspoase PJosnm, ill onlet to aaaiat die lnlqi peoplelllld support tbl: recoostruction of lnlq, prollicled tbat: (a) Each RtJioual Dlrcotor may cxpeod &eizod 1\mds man amoum DOt to exceed $500,000; and (b) Tbe III!OUIII of individual projects canie<l out by a Rt&iOIIII Dlrcotor sballoot exceed s1oo,ooo per proJect; provideclfurtbl:r, tbatper proJect autboriJy m excess of$100,000 may be JIIIIIIOd upon """-• nquest. (c) Aa 1\mds are expllllded by a Rt&ioual Dil"ectcr m ~with SllbpoloppbJ (a) and (b) above, lib omOUIIIS may be np.IOIIiobod up to tbl: mO!IOtaly limits specilled m !hoae subparaaraphs for each Rt&ioual Dil"ectcr. (d) Jteaioua! DiRrctors ahaiJ documeJ1t oil explllldlturoo on CPA Plopam Review Boanl's Fu!ldJaB Request FonD (PitB) FonD 01, aoclsubmlt completed f011111 to the CPA PRB Propam Cooldluator. Tbe andiorlly delepted hercill;, -"' lllld disllact fi:cm die autboriJy del.,.md to die JteaiOIIII Di-..IIJIIIor CPA Mem"'"""'""•11111>Joct: Iraq, dated IS 11me 2003. The andiorlty deleptod hozeJ.a may be oxorclaed m a to1a1 ......... -not be exceed $7,000,000; ""'Y 11<K be ft!del.,.md; and ahaiJ be ~nlnilillive for oxorclaed m ~with tbl:-and OOIIIiitiOIIa set forth m the above ••""""" Deputy Sectetory ofDefeuc MemOtllldum and othet procedmoo the CPA may pnscribe. h'1( _6(/~D;1 Coali1IOD PriMsioual Authorily COAL1'110N PROVISIONAL AtJTJIORrJ'Y BAGHDAD, IRAQ IS JuDe 2003 MEMORANDUM FOR COMMAWI!R OF COALmON FORCES SUBJECT: Comm•nden'l!alerpnoy Rospollte l'rosram I bmby redelep&e to you .-in aulborily ve.tod in me pumwrt to Deputy Seetelaly ofDef'enoc Memonndum, 911bjoet: Certains-or~ l'lopaty in inlq, claled May 29, 2003. Speci.fi011ll)', you ue hereby ~to 1lke .U IICiiou DeeCIIS'IfY to opemto a ('omm""""'"' Emergency Rospollte J'roara, 'Ibis Prosram will euble commalllless to mpond. to urpat humarliWian Rlief alliiiOOOIISINotion requir1:meJ:11s within 1beir ueu of "'"l"'"'iiJility, by c:azryins out pogroms dl8l will immec!i•ly assist tho baqi p«~ple ODd support lbe ~ oflmq. Under tbo Propom: (a) IDdividual division-level COIIIIIUIII<Ier may oxpeDd oeized t\mds in a total amOIIIII DOt to ~ $500,000 per commander, povidod dl8l the 1111011111 of individuallriiDSaelioDi C8Jried out by eedl divisiaa.level oommalllles aball DOt ~ SIOO,OOOper traDJaclioo; lllld (b) IDdividuallJri&ade·lovclC"'!!monc!cn may oxpeDd oeized t\mds in a total amolllll DOt to ~ $200,000 per <""'maoder, provided dl8l the 1111011111 of lndlviduallriiDSaelioDi C8Jried out by eedl bri,pdc·levcl commalllles aball DOl exceed $50,000 per traa•acriml (c) Aa t\mds m expended by divisioa· IIlii bri,pdo-levcl r.ommalllless Ia IICCOidm<e with subpara&f*Pbi (a) lllld (b) above, lbe t\mds may be npleaiahed ill libiiiiiOUIIII aot to exceed !be llmils III"'Cified ill 1boae ~. (d) Divisioa· aad bripde-level "'"""'anden aball documeot pogroms oa the Propom R.Mew Boald'al'uadiD& Roquool Form (J'ItB 01), aad Sllbmlt completed forms to the CPA PRB Propw Coordiaator. This lll1bority may be oxcrcised ill a total anrep!AI 1010111111101 to exceed SIO,OOO,OOO; may 1101 be redcleptocl, l1ld abaiJ be Ol<Ol'Cised in occonloooe with the tena.s IIIII condid0111 .a forth ill the above-ftf~ Deputy Seetotazy ofDef'enoc Melll0l1llldum ODd such olber iDatnrolioaa as the CPA may prcacribe. Tho aulborily pteYioualy delepted to you UDder CPA MaaonDd11111, aubject: Certain s-. or bsiJne-Owaed Property in baq, claled 3 1.-2003, il bcRby ....... dod w.~~~'(tj~ Coalilioa Provisioaal Authority •• ...... Ql MEMORANDUM FOR ADMINIST.RATOit OF THE COALITION PROVISIONAL AtmiORlTY SUBJECT: Certain s-or Ro&iJne-OWDCCI Ploperty in hlq I beteby delegate to you lhe authority~ in lhe IIIIC:hlocl IIIOIIIO!IIIdum 1ivm the President, subject as above, dated April30, 2003, ~the ....., tale, admiDistntioo, or use of swc or regiiiiHwned property in Iraq. Plopolly takeo Ullder U.S. C()llfl'O! under this d<olepdoo ohall be hold on bebalt of and Cor lhe beDofit of the Iraqi people, and sblll be ll8od only 10 auist the Iraqi people and suPPQrt lhe te()OliStnlclion oflraq. You may redeleple Ibis authority in writillg. and ll8llip such dudes and responsibilities in wrilina to other Deparlmeot ofDefalae (DoD) ofticials as you deem n~, and aball c:oasider lhe feasibility of COCIII'IciiiJ,g out admini$1r01ive limclioas related 10 your exerciae of this authority, as appropriato and IIUlboriz.ed by Jaw. The authority delepted herein aball be eurolsed ill aeconlaQce wi1b DoD proceclum developecl in coasultalion with the~ of the Trcaury, the Doportmont of State, and the Oftlce ofManapmonc and Budpt n.-proceclum aball ensure that all property subject to this deloplioD is approprillely accounted for, audited, and .....t only Cor lhe purpollCII apocified herein. UDdtr thou procedure~, DoD oflicills remain responsible Cor property UDder their conllol undl tho property is diabuncd 10 recipients oriO a non· DoD entity !Or distnDution to recipients in accordance with safeswu'ds that eoaurelhe property will be (I) secured at all lime$; (2) ll8od only Cor piiiJIONS authorized by law; (3) pmvidod only 10 rocipioom wbo aro oolitlod 10 IUClb p!I)'IIIODI&; and (4) subjected to appropriate -tiag and auditiag conllols. 'Ibis deloplioD of authority sbaJJ e:xpiJe I yar followillg !he date of Ibis memorandum. Allaebment: Al<Siated cc: Chairman, Joint Chiefil of Staff U07602 /0~ oon.u. nac.·.,.. •••••·-..1 •••Jtt'J t.a 1n01 UNCLASSIFIED COALITION PROVISIONAL AUTHORITY BAGHDAD August 24, 2003 FOR: Ambassador McManaway FROM: Administrator,~{ 'J. ~( SUBJECT: Delegation of Authority 1 ; In accordance with my authority as Administrator of the Coalition Provisional Authority (CPA) and under the Jaws and usages of war, and consistent with relevant U.N. Security Council resolutions. including Resolution 1483 (2003),1 hereby delegate to you full power and authority to act on my behalf in signing instruments, contracts, grants, memoranda, correspondence and any other documents that require signature by the bead of the CPA. Documents signed under this delegation of authority shall have the same force and effect under applicable law as is accorded by my signature as Administrator. This delegation of authority shalt take effect upon the date of signature, and shall expire on September4, 2003. or/~J r}voc~ yo wo+- r.f mzwt UNCLASSIFIED COALITION PROVISIONAL AUTHORITY BAGHDAD August 24, 2003 FOR: Ambassador McManaway FROM: Administrator,~{ ';l. '(( 1 SUBJECT: Delegation of Authority ; In accordance with my authority as Administrator of the Coalition Provisional Authority (CPA) and under the laws and usages of war, and consistent with relevant U.N. Security Council resolutions, including Resolution 1483 (2003), I hereby delegate to you full power and authority to act on my behalf in signing instruments, contracts, grants, memoranda, correspondence and any other documents that require signature by the head of the CPA. Documents signed under this delegation of authority shall have the same force and effect under appticable law as is accorded by my signature as Administrator. This delegation of authority shall take effect upon the date of signature, and shall expire on September 4, 2003. UNCLASSIFIED I_F'G II.~ S SF..F.J.l UNCLASSlFIED COALITION PROVISIONAL AUTHORITY BAGHDAD ACTION MEMO August 21,2003 FOR: TIIE ADMINISTRATOR FROM: Office of General Counsel SUBJECT: Brigade Commanders' Jraqi Employment Initiative The enclosed Memorandum responds to a request from British forces in Multi- National Division, South East (MND (SE)), who seek an expansion of authority under the Commanders' Emergency Response Program to cany out a program designed to address current unrest attributed to unemployed youth. The proposed Memorandum: • Authorizes brigade commanders within Iraq's five southern governorates (Wasit, Dhi Qhar, Nasiryah, Maysan and Qadisiyah) to expend seized funds in a total amount not to exceed $200,000, for the purpose of hiring day laborers to carry out relief and reconstruction projects. • Contemplates that commanders will establish a precursor to the 300,000 jobs initiative sponsored by the Directorate of Operations and Infrastructure; • Includes an expiration date of September 30, 2003, recognizing that this temporary authority eventually will be supplanted by the fully operational Operations and Infrastructure initiative, which can more effectively monitor and supervise a long- term jobs program; • Limits daily payments to laborers to $2 (or $3 for supervisors); and • Will not necessitate the allocation of additional seized funds, and instead realigns funds that previously approved for the CERP. RECOMMENDATION: That the Administrator approve and sign the enclosed Memo. ATTACHMENT: Action Memorandum delegating authority to Brigade Commanders. COORDINATION: ..... I(b_)(_6_) ______ __.I CJTF-7; Program Review Board UNCLASSIFIED • UNCLASSIFIED COALITION PROVISIONAL AUTHORITY BAGHDAD August 21, 2003 FOR: COMMANDER OF COA~ITION FORCES FROM: Administrat~ r l ').-'V ~ > SUBJECT: Brigade Commanders' Iraqi Employment Initiative I hereby redelegate to you certain authority vested in me pursuant to Deputy Secretary of Defense Memorandum, $Object: Certain State· or Regime·Owned Property in Iraq, dated May 29,2003. Specifically, you are hereby authorized to lake all actions necessary to carry out an Iraqi Employment Initiative, as part of the Commanders' Emergency Response Program. This lrlitiative will enable brigade-level commanders within Iraq's five southern governorates (Wasit, Dhi Qhar, Nasiryah, Maysan and Qadisiyah) lo meet the urgent need to gainfully employ Iraqi citizens as day laborers in projects designed to further humanitarian relief and reconstruction objectives within their areas of responsibility. Under the Iraqi Employment Initiative: (a) Individual brigade-level commanders in the designated governorates may expend seized funds in a total amount not to exceed $200,000 per commander. (b) Employment initiatives carried QUt under this delegation shall be documented on the Program Review Board's Funding Request Form (PRB Ot ), including the number of workers employed, types of services performed and payments disbursed; completed forms shall be submitted to the CPA PRB Program Coordinator, (c) The rate of daily pay provided to Iraqi cilizens employed under this initiative shall not exceed $2 (or $3 for supervisors), unless specifically authorized otherwise by the CPA. This authority js in addition to the authority delegated under my Memorandum, subject: Commanders' Emergency Response Program, dated lS June 2003, and shall be exercised in accordance with the terms and conditions set forth in the above~referenced Deputy Secretary of Defense Memorandum and such other instructions as the CPA may prescribe. The authority conferred herein shall expire on September 301 2003. UNCLASSIFIED COALITION PROVISIOKAL AtJTHORITY IIAGUDAD,IRAQ Action Merooradwn 23 .June 2003 To: Chamnan, Program Review Boiird, Coalition Provisional Authority Chief Financial Officer, Coalition Provbional Aulhorhy Complroller, Coalition Provisional Auahorit}' SUBJE:C'T: Seized iraqi runds I hereby authOri7.e release or :~eir.ed Iraqi funds for the following pufJ>OSCs and amounts: 1) For Commander's Emt'l'gcncy Response Program, luulhorir.e a total aggregate amount of $29.500,000 to fund the fullowiny comPQrn:nt:a: S 7,000,000- Funds pn::viuu$1)' approved and Jistributecl for the Brigade I Oovnnoratc Level Commanders inhinl $25,000 authority and subsequent $100,000 authoriry inc-rease, SIO.OOO,OQU- Funds released with dclctationl~:uer of l S Juo 03 tu provide each of the current fifty Brigade 1 (iovemorat<;: Level Commarn;lers $200,000 total authority. S 2,$00.000 ~ Funds to provide each ofth~ five Division Cummonders $500,000 totul _,uthorily. $10.000,000- Funds to provide teplenishm(lnt of Division /l~rigodc I Go\'emlltate Level Comm<~nd.(,.>f'S authority. 2) I authorize a total ag.gn:gatc of $20,000,000 for ctiti~al projecu approv<:d by the Prug:ram Rcvh;w Bourd for :;;ei7cd funding scpilrate fn•m Construction lnitiath·~; projects. 3) t ;.~ut.horize $90.000,000 10 purchase and impon benzene (g<tsolinc) andliqllirl "Propa11;e Gas (LPG} Jbr lhl.! economic progression of Iraq and for the domestic ond tr11nspartatiott bL'ttCfit of lh•lraqi p;roplc. 4} Totnl agst¢gate sei1.cd Iraqi runds aulborily t\l d<Jtl! is $239,500,000. ~,~11~ L. Paul Bremer, Adminisuator f ~pJ COALITION PROVlSJONAL AUTHORITY BAGHDAD October 16, 2003 ACTION MEMORANDUM TO: FROM: SUBJECT: The Administrator ;)oil! , l(b)(6) Program Review Board Rapid Regional Response Program Attached please a proposed Delegation of Authority for the Rapid Regional Response Program, which you recently approved at a funding level of $28.5M through the end of this year. If you approve, this document will delegate authority to: ./ Regional Coordinators, per project authority of$200,000 (a $100,000 increase over the $100,000 previously granted) ./ Governorate Coordinators, (new) per project authority of $50,000 . ./ The Program Review Board, decision-making on projects over these funding levels; as with the Construction Initiative decisions, we will keep you informed as to Board's approvals . ./ Regional and Governorate Coordinators, that all remaining un-obligated balances from the Construction Initiative be managed in accordance with the broader authorities granted under the current program. Please indicate your approval by signing the attached memorandum. Attachments: Memorandum of October 16, 2003 PRB Guidance on Rapid Regional Response Program COALITION PROVISIONAL AUTHORITY BAGHDAD October 15, 2003 TO: Regional Coordinators Governorate Coordinators Director, Program Review Board (PRB) FROM: THEADMINISTRA-M\(\cl.l"' SUBJECT: Rapid Regional Response Program I hereby re·delegate to the Coalition Provisional Authority (CPA) Regional Coordinators and Governorate Coordinators of Iraq certain authority vested in me pursuant to Deputy Secretary of Defense Memorandum, subject: Certain State-- or Regime-Owned Property in Iraq, dated May 29,2003. This Memorandum super<:edes CPA Memorandum, subje<:t: Regional Directors' Emergency Response Program, dated 15 June 2003, and modifies the portion of the CPA Memorandum, subject: Construction Initiative for lraq, dated 15 June 20031 which refers to the Local Projects Element. Specifically, each Regional Coordinator and Governorate Coordinator is hereby authorized to take all actions necessary to execute projects under the Rapid Regional Response Program, in order to assist the Iraqi people and support the reconstruction of Iraq, provided that: (a) The amount of individual projects carried out by a Regional Coordinators shall not exceed $200,000 per project; provided further, that per project authority in excess of $200,000 may be granted upon advance request to the Prognun Review Board. (b) The amount of individual projects carried out by a Governorate Coordinator shall not exceed $50,000 per project; provided further, that per project authority in excess of$50,000 may be granted upon advance request to the Program Review Board. (c) Regional Coordinators and Governorate Coordinators shall docwnent all expenditures on CPA Program Review Board's Reporting Form (PRB 02), and submit completed forms to the CPA's PRB Program Director. The Rapid Regional Response Program incorporates and supercedes the Director's Emergency Response Program and the Local Projects portion of the Construction Initiative. To the extent that funds remain under those programs, I direct that those funds be managed in accordance with the tenils of this memorandum and the procedures established under PRB Guidance 06 ~Rapid Regional Response Program, attached as Annex A. I further delegate to the PRB the authority to approve projects in excess of $200,000 under this program. Rapid Regional Response Program (R3p) Program Overview: This program is designed to provide maximum flexibility to Regional and Governorate Coordinators in implementing projects responsive to the needs of Iraqis in their areas of responsibility. R3P incorporates and expands upon authorities of previously funded programs- the Directors' Emergency Response Program (DERP), which provided an emergency re1ponse capacity, and the Construction Initiative, which provided funding authority for construction activities. Under this new program, the discretionary authority under which RegionaJ Coordinators can execute projects without PRB approval is increased to $200,000 and projects up to $50,000 can be executed at the Governorate Coordinators' discretion. A fixed monthly allotment has b¢¢n made to each region based on past spending and current funding balances. These funding levels can be re-evaluated, if necessary, based on new spending patterns and requirements. Project plans will be developed primarily by Governorate Coordinators and their staffs, who will oversee project implementation, in conjunction with Iraqi counterparts, and with input from coalition troops. Administration responsibilities - submission of funding requests, contracting, financial management and reporting- wiJI be maintained by the Regional Coordinators' staff, unless otherwise authorized. Program Obles;tives: > Create local jobs, support local industries, stimulate the economy > Devolve decision making to the regional and governorate level )> Respond more quickly to regional, governorate and local and community needs ~ Execute programs quickly and efficiently ) Contribute to the reconstruction effort » Coordinate to ensure no duplication with other program implementers and consistency with CPA/Iraqi ministry policies and applicable laws and regulations Permitted Proiects: Funds are broadly available to support the relief and reconstruction effort in Iraq. Projects should be strategically targeted to address CPA strategic policy and security objcx;tives, as outlined in the CPA Strategic Plan. The program is intended to support a range of program sizes . ./ Small, high~impact, emergency projects (ex. school renovation. $30,000) ./ Medium sized reconstruction or other projects (ex. replace pumps in water treatment plant- $500,000) -1' Governorate or region-wide projects to address common problems/issues (ex. Region wide civic education program- $1.5M) -/ Funds cannot be used to support CPA operations or to hire local staff for CPA offices, to equip or support any U.S. or coalition military force, or to pay rewards for information or for weapons "buy-back" programs. PRB Guidance 06 - Rapid Regional Response Prog.mn Overview Prl)gram Execution: > Governorate Coordinators, Regional Coordinators, and their project management staff will develop project plans and funding requirements. > All project proposals must be justified based on the criteria in the PRBO I Fwtding Request Form. > Administration responsibilities~ submission of funding requests, contracting, financial management and reporting- will be maintained by the Regional Coordinator's staff. > Direct program administration may be transferred to Governorate Coordinators only after certification by the Program Review Conunittee based on the criteria outlined in uProgram Management Assessment" (PRB Guidance Q3, 7 -9-03). (Note: the disbursing authority may not be involved in the approval process.) > Each region must develop a process by which decisions are made and funds are aJlocated within regions. The CPA's Allocation Process is outlined in PRB Guidance 01. > Funds have been allotted per region based on spending patterns and current funds balances as follows: o North • $1.5Mimonth for October, November and December, 2003 o Baghdad • $1.SM/month for October, November and December, 2003 o South-Central- $5Mimonth for October, November and December, 2003 o South· $1.5Mimonth for October, November and December, 2003 ) Funds will be disbursed in these amounts by the Comptroller, jf weekly reporting js cWTent. );. From these amounts: o Projects under $50,000 may be funded at the Governorate Coordinator's discretion. o Projects under $200,000 may be funded at the Regional Coordinator's disoretion. o Projects over $200,000 require Program Review Board approvaL » Requests for advances against the next month's allotment can be made to the Director of the Program Review Board and the Comptroller. Reporting and Otber Requirements: 1. Within 15 days of the first disbursement, the region must provide the PRB with a strategic plan for the resources available including a notional allocation for each governorate and the strategic program priorities in each governorate, and the region's process for developing and approving projects and the disbursement of payments. Additionally, please identifY key program personneL 2. The Funds Manager must report all expenditures and disbursements weekly on Fonn PRB 02 (a spreadsheet) to the PRB and the Comptroller. For all projects over $10,000, a PRB 03 reporting form must be completed and submitted to the PRB. Separate reporting on the Directol'$' Emergency Response Program and the Construction Initiative will continue until those funds are depleted. The balance of funds from these programs should be managed in accordance with this new program, including the increased program and spending authorities. The Funds Manager will ensure that all expenditures are properly accompanied by a contract. receiving report~ invoice (if applicable), or receipts. PRB Guidance 06- Rapid Regional Response Program Overview 3. Completed project files must be maintained by the Program Manager in the Regional Coordinators Office, in accordance with the Maintaining Project Files (PRB Guidance 04). 4, Contract files are to be maintained by the Contracting Officers (from CPA Contracting Activities or as otherwise designated) in the Regional Offices, in accordance with CPA Memorandum Number 4, Contract and Grant Procedures Applicable to Vested and Seized Property and the Development Fund for Iraq (CPAIMEM/19 August 2003/04). 5. Projects must be monitored in accordance with Project Monitoring and Evaluation (PRB Guidance 05). 6. A Certificate of Completion must be completed and submitted to the PRB for each project (PRB Fonn 04). Roles/Responsibilities: Regional and Governorate Coordinators: Oversee the execution of programs and are accountable for the management, safeguarding and control of funds distributed to the region. > Program Manager: (One for each region) Submits requests to the PRB on behalf of the region, traeks all requests and approvals, keeps the Project Officers infonned as to the status. > Regional Funds Manager: (One for each region) Requests, manages, and reports on funds in accordance with the requirements above and other applicable regulations. :1> Regional Contracting Officers: (One for each region from CPA Contracting Activities, or as otherwise appointed by the Administrator per Contracting Memorandum 4): Perfonns contracting activities for the regions including advertising and awarding contracts to Iraqi vendors regionalJy and locally. (Contracting will be done in the most expeditious manner and in aecordance with CPA Contracting procedures, which govern activities funded by Iraqi seized, vested, or funds available under the Development Fund ofJraq.) )> Project Officer: (One for ea<::h individual project): The Project Officer (in either the Regional or Governorate Coordinator's office, or in the military divisions) identifies project needs, develops project plans, monitors and evaluates the project, reports all financial transactions to the Funds Manager, maintains the project files and certifies project completion. Completed project files will be turned over to the (regional) Program Manager. PRB Guidance 06- Rapid :Regional Response Program Overview (b)(6) 9-27-03 Drafted by: Cleared by: PRB CPA/CA CPA/C8 CPAJCFO CPA/GC CPA/GOV CPAJDIROP~ (b)(6) I L__ _ __j----1 PRB Guidance 06- Rapid Regional Response Program Overview ·~ ·~.: ' .. ...•.. . COAUTION PROVISIONAL AUTHORITY ~ t ~ ~ . ; I < ,' ·· ..,. . ·-· - . .. BAGHDAD December 14,2003 ACTION MEMORANDUM TO: The Administrator . 4 FROM: l(b><6> I Director of Re~ional Programs SUBJECT: Regional Programs Funding and Implementation Changes Attached please find a proposed Delegation of Authority for the Rapid Regional Response Program, which you recently directed to be replenished at a funding level of $80,000,000 through 30 June 2004. If you approve, the attached document will delegate authority to: ) Regional Coprdinators, per project authority of$500,000 (a $300,000 increase over the ($200,000 previously granted). This takes them to the ceiling of Small Purchases as defined in Memorandum #4. ) Governorate Coordinators, per project authority of$100,000 (a $50,000 increase over the (50,000 previously granted). ) The Regional Program Office (RPO), decision-making on projects over the $500,000 fWlding level: as with previous actions of the Program Review Board, we wiU keep you infonned ofRPO approvals. Please indicate your approval by signing the attached memorandum. Attachments: Memorandum of 14 December 2003 PRB Guidance on Rapid Regional Response Program (as amended) By: l(b)(6) lcPA DRP/PRB Coordination: CP A/OMB [£iili6J 14 Dec 03 CPA/OPS Col 14 Dec 03 CPNC8 Co 14 Dec 03 CPNCA Co b 14 Dec 03 CP NGov (b 6 4 Dec 03 COALITION PROVISIONAL AUTHORITY BAGHDAD December 14, 2003 TO: FROM: Regional Coordinators Governorate Coordinators Director, Regional Programs < THEAOM!NISTRA~ -p\,t SUBJECT: Delegations of Authority under Rapid Regional Response Program I hereby re--delegate to the Coalition Provisional Authority (CPA) Regional Coordinators and Governorate Coordinators oflraq certain authority vested in me pursuant to United Nations Security Council Resolution 1483. This Memorandum supercedes CPA Memorandum, subject: Rapid Regional Response Program, dated IS October 2003. Specifically, each Regional Coordinator and Governorate Coordinator is hereby authorized to take all actions necessary to execute projects under the Rapid Regional Response Progrilnl, in order to assist the Iraqi people and support the reconstruction of Iraq, provided that: (a) shall not exceed $500,000 per project, The amount of individual projects carried out by a Regional Coordinator (b) The amount of individual projects carried out by a Govemorate Coordinatorshall not be in excess of $100,000 per project, (c) Regional Coordinators and Governorate Coordinators shall document all expenditures on CPA Program Review Board Reporting Form (PRB 02) and when applicable CPA Project Reporting Form (PRB 03), and submit completed fonns to CPA's Regional Programs Director. The Rapid Regional Response Program incorporates and supercedes the Director's Emergency Response Program and the Local Projects portion of the Construction Initiative. To the extent that funds remain under those programs, I direct that those funds be managed in accordance with the terms of this memorandum, CPA Memorandum #4, and the procedures established under PRB Guidance 06-- Rapid Regional Response Program, as amended1 attached as Annex A. I further delegate to the Regional Program Office the authority to approve projects in excess of$500,000 under this program. Rapid Regional Response Program OOP> Program Overview: This program is designed to provide ma.ximum flexibility to Regional and Governorate CoordinatorS in implementing projects responsive to the needs oflraqis in their areas of responsibility, R3P incorporates and expands upon authorities of previously funded programs- the Directors' Emergency Response Program (DERP), which provided an emergency response capacity, and the Construction Initiative, which provided funding authority for construction activities. Under this new program, the discretionary authority ooder which Regional Coordinators can execute projects without RPO approval is increased to $500,000 and projects up to $100,000 can be executed at the Governorate Coordinators' discretion. A fixed monthly allotment has been made to each region based on past spending and current funding balances. These funding levels can be re-evaluated, if necessary, based on new spending pattems and requirements. Project plans will be developed primarily by Govemorate Coordinators and their staffs, who will oversee project implementation. in conjunction with Iraqi counterparts, and with input from coalition troops, Administration responsibilities- submission of funding requests, contracting, financial management and reporting- wilt be maintained by the Regional Coordinators' staff, unless otherwise required by the CPA Office of the Comptroller. Program ObJectives: > Create local jobs, support local industries, stimulate the economy > Devolve decision making to the regional and govemorate level };> Respond more quickly to regional, governorate and local and community needs l> Execute programs quickly and efficiently > Contribute to the reconstruction effort > Coordinate to ensure no duplication with other program implementers and consistency with CP Aflraqi ministry policies and applicable laws and regulations ftrmitted Proieets: Funds are broadly available to support the relief and reconstruction effort in Iraq. Projects should be strategically targeted to address CPA strategic policy and security objectives, as outlined in the CPA Strategic Plan. The program is intended to support a range of program sizes . ./ Small, high~impact, emergency projects (ex. school renovation. $30,000) ./ Medium sized reconstruction or other projects (ex. replace pumps in water treatment plant • $500,000) ./ Governorate or region·wide projects to address common problems/issues (ex. Region wide civic education program • $1.5M) ./ Funds cannot be used to support CPA operations or to hire local staff for CPA offices. to equip or support any U.S. or coa1ition military force, or to pay rewards for infonnation or for weapons "buy-back" programs. PRB Guidance 06- Rapid Regional Response Program Overview Program E:x:eeotloo: > Governorate Coordinators, Regional Coordinators, and their proj~t management staff will develop project plans and funding requirements, > All project proposals must be justified based on the criteria in the PRBOI Funding Request Fonn. > Administration responsibilities- submission of funding requests, contracting, financial management and reporting- will be maintained by the Regional Coordinator's staff. > Direct program administration may be transferred to Governorate Coordinators only after certification by the Program Review Committee based on the criteria outlined in "Program Management Assessment'' (PRB Guidance 03, 7~9~03). (Note: the disbursing authority may not be involved in the approval process.) > Each region must develop a process by which decisions are made and funds are allocated within regions. The CPA's Allocation Process is outlined in PRB Guidance 01. ~ Funds have been allotted per region based on spending patterns and current funds balances as follows: o North- $20M through 30 June 2004 o Baghdad - $32M through 30 June 2004 o South-Central- $16M through 30 June 2004 o South. $12M through 30 June 2004 ). Funds will be disbursed in these amounts by the Comptroller, if weekly reporting is current. > From these amoWits: o Projects under $100,000 may be funded at the Governorate Coordinator's discretion. o Projects under $500,000 may be funded at the Regional Coordinator's discretion. o Projects over $500,000 require Regional Programs Office approval. > Requests for advances against the next month's allotment can be made to the Director of the Program Review Board an~ the Comptroller. Reporting and Other Requirements: L Within 15 days of the first disbursement, the region must provide the PRB with a strategic plan for the resources available including a notional allocation for each governorate and the strategic program priorities in each governorate, and the region's process for developing and <!pproving projects and the disbursement of payments. Additionally, please identify key program personneJ. 2. The Funds Manager must report all expenditures and disbursements weekly on Form PRB 02 (a spreadsheet) to the PRB and the Comptroller. For all projects over $10,000, aPRB 03 reporting fonn must be completed and submitted to the PRB. Separate reporting on the Directors' Emergency Response Program and the Construction Initiative will continue until those funds are depleted The balance of funds from these programs should be managed in accordance with this new program, including the increased program and spending authorities. The Funds Manager will ensure that all expenditures are properly accompanied by a contract, receiving report, invoice (if applicable), or receipts. PRB G~,~idlutce 06- Rapid Regional Response Program Overview 3. Completed project files must be maintained by the Program Manager in the Regional Coordinators Office, in accordance with the Maintaining Project Files (PRB Guidance 04) except where as required by the CPA Office of the Comptroller. 4, Contract files are to be maintained by the Contracting Officers (from CPA Contracting Activities or as otherwise designated) in the Regional Offices, in accordance with CPA Memorandum Number 4, Contract and Grant Procedures Applicable to Vested and Seized Property and the Development Fund for Iraq (CPAIMEM/19 August 2003/04) except where as required by the CPA Office of the Comptroller. 5. Projects must be monitored in accordance with Project Monitoring and Evaluation (PRB Guidance 05). 6. A Certificate of Completion must be completed and submitted to the PRB for each project (PRB Fonn 04). Roles/Responsibilities: Regional and Govemo-rate Coordinators: Oversee the execution of programs and are accountable for the management, safeguarding and control of funds distributed to the region. )> Program Manager: (One for each region) Submits requests to the PRB on behalf ofthe region, tracks all requests and approvals, keeps the Project Officers informed as to the status. )> Regional Funds Manager: (One for each region) Requests, manages, and reports on funds in accordance with the requirements above and other applicable regulations. »- Regional Contracting Officers: (One for each region from CPA Contracting Activities, or as otherwise appointed by the Administrator per Contracting Memorandum 4): Perfonns contracting activities for the regions including advertising and awarding contracts to Iraqi vendors regionally and locally. (Contracting will be done in the most expeditious manner and in accordance with CPA Contracting procedures, which govern activities funded by Iraqi seized, vested, or funds available under the Development Fund oflraq.) > Project Officer: (One for each individual project): The Project Officer {in either lhe Regional or Governorate Coordinator's office. or in the military divisions) identities project needs, develops project plans, monitors and evaluates the project, reports all financial transactions to the Funds Manager, maintains the project files and certifies project completion. Completed project files will be turned over to the (regional) Program Manager. PRB \Aiida»>ie 06- Rapid Regional Response Program Overview Drafted by: Amended by: Cleared by: PRB DRP CPA/CA CPA/C8 CPA/OMB CPA/GC CPA/DIROPS (b)(6) 9-27-03 12- 14-03 (b)(6) 1 PRB Guidance 06 - Rapid Regional Response Program Overview COALITION PROVISIONAL AUTIIORITY BAGHDAD December 14, 2003 INFORMATION MEMORANDUM TO: FROM: Director of Re THROUGH: ,__l(b_) (_ 6)-:---- ...,..--::----' Co·Director, Office ofManagement and Budget SUBJECT: Regional Programs Funding and Implementation Changes Sir, Along with the change in timeline and funding stream for Regional Programs comes adjustments in execution as well. This memo highlights some of the changes that will be implemented with regard to these programs. Key points arc as follows: -Allocations will be 'Front Loaded' to provide the optimal balance of security, agility and nexibility. The pace of funding is illustrated in Appendix B. With the bulk of funds distributed early the commencement of work and circulation of money into the economy should be stimulated. By retaining funds for later tranches, CPA retains the ability to redil'cct funds lo other areas, without the cumbersome and time-consuming process of pulling in already disbursed funds. · Regions and Governorates will be directed to stagger their project focus, with an early emphasis on larger projccls, tapering to smaller projects later in the cycle. As larger projects have a signi!icantly longer life cycle, this allows for CPA to maximize its assets to produce greater expenditure and project focus before 30 Jun. Further this reduces potential logjams from the Front Load. ·There will be a review of progress on 01 Feb. The results ofthis review will determine the need, if any, for redirection of funds due to under-performance, or other imperatives. -There will be a deadline of Apr 30 for any new allocations or commitments through the R3P. Til is is to ensure maximum number of projects completed by 30 Jun. Target ratio is no less than 85% or projects concluded, no more than I 5% outstanding. By:,(b)(6) F P A DRP/PRB !Appendix A I Regional Programs Allocations Current levels: Toy! Allocations Spent and Ohflgatt:d QeMrm;t Aya!lable North 19 500000 $18 000,000 $7,6 9 651 $11,870 349 Soutll 19 500000 $7 968,200 l6.259 4 3 $13 240 547 South ~ntral $30000000 $28 000 000 123 707,773 $6 292 227 B dad $4 500000 $1 500 000 $990 027 $3 509 973 Tot.tl $73 500 000 55 468 200 $38 586 • $li 913 096 I Plus $80M (OF!) distributed by region Iota! Allocations Spent and ObtirJttd Available North (25% $20 000,000 $39 500,000 $7629651 31870349 Soutll (1 5%) $12,000000 $31 500,000 $6 259 453 $25 240 547 South Central (20% $16000000 $46 000,000 $23 707 773 $22 292 227 8aihdad 40%) $32 000 000 $36 500 000 $990 027 $35 509 973 Tot.tl $80000000 $153 500 000 38 586 904 $114 913 096 !Appendix B Recommendations )Funding Pace distribution by month and region $80,000,000 Total Total Jan. 5Q'/ 11 .:ah. ')f'IOJA Mar. 20o/. Anr-10% $~000000 $16000000 $16 000 $8000 000 North (25% $10,00~ $4000000 $4 000,000 12 000 000 South (15% $6000000 $2,400000 $2,400,000 $1 200 000 South Cenlr~ <20% $8 000 000 $3 200 000 $3 200000 $1,600 000 Ballhdad o!O% $16 000 000 $6 o!OO 000 $6 400000 S3 200 000