SCOPE OF WORK

SCOPE OF WORK: The work covered by this Statement of Work (SOW) consists of furnishing all labor, equipment, materials, testing, inspection and permits required to perform the design, construction, demolition, repair, operation and maintenance, inspection and supervision necessary to complete the work herein. INTENT OF PROJECT: The existing building has been looted; mechanical, electrical and plumbing equipment dismantled and removed; doors, windows, and finishes removed and/or damaged. The intent of this project is to fully renovate the building and site for use by the Program Management Office (PMO) organization to a fully operational and usable facility for administration functions. Equipment, finishes, and furnishings shall be of basic style, neutral color and durable quality; meant only to provide for the lasting and basic needs of the administrative functions within. The intent of this project is to provide a completely functional and operational administration building. SPECIFIC SCOPE OF WORK: Conduct a complete site investigation and develop comprehensive drawings and descriptions of the existing conditions. With this, provide a complete design documenting recommended use of existing systems and integration of new systems which will meet the needs of the PMO and be approved by the Government. Reference the attached building floor plan drawings. All work under this contract must comply with current applicable International Building Codes and standards using typical Iraqi construction techniques and materials. All products, materials, and equipment shall be new and be commercial grade quality, at a minimum. All work shall be warranted for a period of one year after issuance and approval of Substantial Completion by the Government Project Manager. Site Work: Demolition and Clean-Up: The majority of the site and buildings will already be cleared of debris. Any additional dirt, trash, dead or overgrown vegetation and unnecessary or inappropriate material shall be removed. Contractor is responsible for providing covered and secured waste containers. All debris, rubbish and construction waste shall be properly disposed of at available landfills. Sidewalks: Analyze sufficiency of existing sidewalk system. Remove, repair and construct new sidewalk system to its original condition with emphasis on security and accessibility. Add additional sidewalks to support new vehicle and personnel gates. Repair/replace and level all exterior pavers where damaged or missing. All existing and new walks shall be level and allow for sufficient drainage off-site. Install only full, undamaged tiles; partial tiles in the field of the paving are not acceptable. Parking: Design and construct a asphalt parking lot for delineating spaces for 110 standard sport-utility vehicles on the site a minimum of 83 feet away from the building boundary without infringing upon existing palm trees. Fencing: Demolish and remove the fence then replace with planters of alternative aesthetically pleasing vehicle barriers that maximize pedestrian access. Alternatively, two (2) new personnel gates should be added in the existing masonry fencing between the parking and the building. Gates shall be of steel or wrought-iron construction. Sunshade: Repair existing masonry sunshade (underside of upper building floors). Replace damaged and/or missing facing blocks to match existing. Repair/replace existing light fixtures to working order and provide new lamps. Lighting: Provide sufficient site lighting to illuminate walk-ways, site and parking for safety and security. Site lighting design for the facility should be energy efficient, low-heat producing, and be prescribed so that no more than two (2) different types of bulbs will be used. All exterior lighting controls shall be photovoltaic with a manual override. Landscaping: Fill all planters and landscape grounds with plantings common and hardy in the local area and supported by the gray water system. If palm trees must be removed, written permission from the Government Project Manager must be received prior to removal. Any trees damaged by work on the site will be replaced with identical size and style by the contractor at no cost to the government. Civil Work: Plumbing: Sewer: Design and install, or repair existing sanitary sewer and septic systems with separate discreet gray water collection system integrated into compound landscaping. Where possible, systems that maximize gravity flow to the fullest extent must be used. Install or repair manholes at changes in direction or slope of underground piping and where that piping is connected to the building. Water pumps, sump pumps and/or lift stations shall be installed as design deems appropriate to adequately move all potential waste. Clean existing system and any holding tanks and provide new access covers. Enclose necessary equipment to safeguard against damage or theft. Design tank pumping system to be accessed from outside the perimeter fence. Water: Water supply should be evaluated, designed, and repaired to provide continuous water distribution for all purposes of the users and facility. Additional water tanks and/or pumps must be provided for ample storage and flow. Test and analyze water source, submitting results to the Government Project Manager. Electrical Distribution: Provide safe and sufficient power distribution off of the government supplied generator power grid and new, additional 1000KvA service near existing. Design critical building systems (communications, servers, fire alarm system and emergency lighting / signage) on a separate circuit to eventually connect to a separate, emergency generator in the future. The system should be hard-wired with an automatic transfer switch on the designated circuits. Provide connections for all power to be eventually served by commercial grid power. Repair or replace all existing building electrical equipment as required to make existing systems completely operational, functional, and suitable for guarantee. Structural Repair: Structural Components: Review and analyze the condition of all structural components including, but not limited to; columns, beams, joists, walls, basement and footings. Notify the Government Project Manager immediately of any components that cannot be repaired. Repair all other components to no less strength than the original component. If repair cannot be made inconspicuously, the Government Project Manager must approve the proposed repair. Architectural: General: Doors: Replace all doors, hardware and frames with new unless the Government Project Manager allows existing doors to be repaired and re-used. Exterior doors shall be the appropriate combination of aluminum and tinted glass and provide maximum security against weather and theft. Interior doors shall be wood with the exception of hazardous areas where steel shall be used. All doors shall be lockable, but shall have emergency release from the interior side. Provide a master-key plan and three (3) keys each for all doors to the Government Project Manager. Panic hardware and closers shall be installed on all exterior building doors. All hardware shall be aluminum or chrome finish. Windows: Repair or replace all windows. Install new aluminum-framed windows in existing openings where existing frames are deemed unsalvageable. Existing, operable window frames shall be repaired to good working order. All windows shall be appropriately secured against weather and theft. Matching window tinting or tinted glazing shall be used for minimal interior heat-gain. Provide new aluminum storefront window and door sections where missing. Exterior Walls: The interior and exterior surfaces of exterior walls shall be appropriately repaired and/or patched and tinted to match existing. Repairs should be undetectable. Exterior wall finish shall be clean and homogeneous in color when patching/cleaning is complete. Clean and smooth the interior surface of all walls for painting. Paint all exposed interior wall surfaces. Ensure exterior walls are weather-tight. Roof: If the roof is less than forty-percent (40%) damaged or unserviceable, repair and replace those portions required to create adequate drainage, weather protection and structurally-sound envelope. Re-caulk and seal all joints regardless of roof condition. If the roof is more than 40% unserviceable, remove and replace in its entirety to match the existing style. Roof work shall be warranted for 10 years. Interior Walls: The interior aluminum partitions/temporary walls will be removed as part of a separate site clean up and prep contract. New walls shall be constructed at the locations indicated on the attached floor plans. Interior walls shall be of standard construction with a paintable finish. Tiled walls should be treated the same as “Floors:” (in this section). All non-tiled walls shall be patched smooth and painted. Remove all existing damaged finishes, patch the wall smooth and paint. Ceilings: Suspended: Existing suspended ceilings will be removed as part of a separate site clean up and prep contract. Install all new, matching suspended ceilings. Suspended ceilings should support and conceal any mechanical, electrical or communications systems installed above the ceiling. All wood soffits shall remain; refinish wood finish where damaged or discolored as required to match existing and repair soffit structure, as necessary. Provide 10% additional ceiling tiles to the Government. Concrete or plaster ceilings: All existing permanent ceilings shall be repaired and/or patched to match existing. Repairs should be undetectable and provide a paintable finish. Paint all concrete or plaster ceilings. Ceilings will be maintained as high as practicable throughout to accommodate mechanical systems but no less than 240cm above finished floor. Floors: Repair all floors, floor or wall tiles and steps with the same methods and materials as the existing floor, tiling and steps. If tiles and/or steps within one area bounded by walls are more than forty-percent (40%) damaged and/or missing, replace entirely within that area, matching existing. Replace any minimal missing or damaged tiles to match existing. All floors shall be cleaned and polished to a suitable finish to the satisfaction of the Government Project Manager. Base: Replace all bases along all walls. Base should match existing floor finishes as close as possible. Elevators: Use existing elevator shafts for new elevators stopping on all floors. Replace one elevator cab and equipment per tower to create fully operational elevator systems warranted for 10 years. One of the elevators will be designed to accommodate the increased load and size of freight and run from the ground floor to the 7th floor. Office Spaces/Meeting Rooms: All offices and meeting spaces shall be finished in basic, neutral finishes. Walls should be clean and smooth and painted with one coat of primer and two coats of flat, opaque paint. Suspended, lay-in tile ceilings shall be used and be no less than 240cm above finished floor with flush mounted light fixtures. Existing terrazzo tile flooring shall be repaired, cleaned and polished. Toilet Rooms: Toilet rooms shall be finished in basic, neutral finishes. Walls shall be of securely grouted, ceramic tile and sealed to be waterproof. Ceilings should be clean and smooth and painted with one coat of primer and two coats of flat, opaque paint. Flooring shall be ceramic, mosaic or terrazzo tile, securely grouted with a smooth and waterproof finish. Each water closet shall be enclosed in private rooms lockable by thumb-turn locks on the interior with occupancy indicators on the exterior. Provide standard toilet paper dispensers with supplies readily available locally. Provide a wall-hung shelf above each water closet and lavatory. Provide a mirror above each lavatory. Provide disposable towel dispensers with supplies readily available locally. Provide sufficient exhaust and at least one floor drain for each toilet room. Lighting may be ceiling or wall mounted. All hardware and accessories shall be of neutral or chrome metallic finish. Water Closets: No less than fifty percent (50%) of the water closets shall be commercial-grade, “Western-style” floor- or wall-mounted fixtures. Use existing “Oriental-style” water closets to the maximum extent possible if determined to be repairable or replaceable and in fewer than 50% of the water closet locations. Lavatories: Lavatories shall be commercial grade pedestal-style with lever-handle, center-set faucets. All plumbing components exposed to view shall be polished chrome or chrome plated. Kitchen Areas: Break areas shall be finished in basic, neutral finishes. Walls shall be of securely grouted, ceramic tile and sealed to be waterproof. Ceilings should be clean and smooth and painted with one coat of primer and two coats of flat, opaque paint or have matching suspended ceilings. Flooring shall be ceramic, mosaic or terrazzo tile, securely grouted with a smooth and waterproof finish. Cabinets shall be pre-manufactured, solid wood matching interior doors with neutral or chrome-metallic hardware. Countertops shall be neutral, durable and solid-surface. There shall be a stainless steel sink and faucet with associated water source and at least one floor-drain provided. Provide power for a minimum of one full-sized refrigerator and similar non-heat producing kitchen appliances. Combined Use Administrative Spaces: Combined supply, printing and copy services will be located adjacent to Break Areas. Administrative Spaces shall be finished in basic, neutral finishes. Walls shall be of securely grouted, ceramic tile and sealed to be waterproof. Ceilings should be matching, suspended ceilings. Floors shall be carpeted with commercial-grade, low-pile carpeting. Electrical and communications service shall be provided for two industrial copiers, two large-capacity computer printers, one computer station with flatbed scanner and A2 large format plotter. Common Areas/Hallways: Common areas shall be finished in basic, neutral finishes. Repair all handrails and guardrails to match existing. Ceilings and walls should be clean and smooth and painted with two coats of flat, opaque paint. Existing terrazzo tile flooring shall be repaired, cleaned and polished. Lighting should be appropriate for the space usage. Permanent, neutral-colored room and directional signage shall be provided with room numbers in English and Arabic and emphasis given to visitor way-finding. Mechanical, Storage and/or Janitorial Spaces: Mechanical, Storage and/or Janitorial spaces shall have basic lighting, neutral paint and concrete or tiled floors. They shall have proper fire detection and exhaust systems. Janitorial Spaces shall be provided with floor-mounted mop-sinks. Mechanical rooms shall have floor or trench drains. Mechanical: All mechanical design and construction must comply with the International Mechanical Code unless otherwise approved in writing by the Government Project Manager. Install a complete and usable heating, ventilation and air-conditioning system. All units and associated equipment must be provided by the same manufacturer. Work will include all condensing units, air handling units, coils, piping, ventilation and exhaust fans, grilles, registers, ductwork, hangers, straps, insulation and fasteners. Plan for one central HVAC system for all administrative areas and a separate cooling system for the 7th floor computer server space following this Design Criteria: HVAC Design Conditions: Summer: to 46 degrees Celsius (C) Dry Bulb (DB) and 21 C Wet Bulb (WB) Winter: to 0 C DB Indoor Design Conditions: Summer cooling: to 24 C with 50% Relative Humidity (RH) Winter heating: to 21 C. Heating and Air Conditioning: Design and install a new and complete heating, ventilation and air-conditioning system. Electric split system heating and cooling units shall be roof mounted with adequate maintenance clearance. Air handling units shall be located within mechanical equipment rooms with adequate maintenance clearance. The 7th floor communications room requires an additional, independent cooling package. The Contractor shall provide documentation verifying that all equipment has been installed, tested, and commissioned to the approval of the Government Project Manager. All systems shall be properly balanced. The Contractor shall properly train Government Personnel in the operation and maintenance of all systems. Allow for Two - 2 day training sessions. Contractor shall submit three (3) copies of all Operations and Maintenance manuals for all equipment. Exhaust and Ventilation: Provide outside air ventilation as required by the International Mechanical code and occupancy. Provide exhaust fans with gravity dampers in Toilet Rooms, Break Areas, Mechanical Rooms, Meeting Rooms and other areas, as required. Air intakes should be located as high as possible to minimize sand and dirt infiltration. Equipment should be selected for performance in desert environments and minimal noise levels. Ductwork and Associated Components: Existing ductwork may be reused where appropriately sized. Clean, repair, and reinsulate any reused ductwork as required. If, after cleaning, sections of ductwork are deemed not suitable by the Government Project Manager, it shall be replaced. Ductwork shall be constructed and installed as per Sheet Metal and Air Conditioning National Association (SMACNA-U.S.) Standards. Ductwork and associated components shall be concealed within finished spaces and provide proper airflow and temperature control throughout the facility to include fittings, grilles, registers and/or diffusers. Replace all existing wall and ceiling diffusers and grilles to match interior color scheme. Return ductwork not routed within an air conditioned space shall be insulated. All supply ductwork shall be insulated. Thermostats: Thermostats shall be located away from heat-producing equipment and/or windows and be easily accessible. Every room or space (defined by walls and doors) shall have its own thermostat with the exception of mechanical, toilet and break rooms. Electrical: All electrical design and construction must comply with the International Electrical Code unless otherwise approved in writing by the Government Project Manager. Interior Electrical Service: Primary power for the foreseeable future will be from generators provided under a separate contract, but will eventually be supplied by the commercial power grid. Install new or completely repair existing building electrical power and lighting system to include commercial grade wiring, panels, breakers, switches, outlets, junction boxes, connectors and fixtures. Use existing raceways and/or conduit to the fullest extent possible adhering to the Electrical Code. Add a new 1000KVa transformer and electrical service to the building to support the mechanical equipment. The following should be independently hard-wired to accommodate a future emergency generator and automatic transfer switch on the critical building systems: communications, servers, fire alarm system and emergency lighting / signage circuits. All other building electric items shall be serviced by the primary generators and future commercial power service. Conduit and associated wiring components shall be concealed within finished spaces. Panel boards shall be circuit-breaker equipped and designed for no less than ten percent (10%) spare breakers. Any electrical device within 1.8 m of a potential water source shall be ground fault protected. Lighting, Voice and Data Communications and Outlets: Provide new lighting, switched power outlets and lighting switches as required by Codes and Standards for the occupancy types. However, a minimum one voice, data and electrical outlet should be placed on each wall. All covers should be matching chrome-plated with beveled edges. Lighting design for the facility should be energy efficient, low-heat producing, readily available in Iraq and be prescribed so that no more than four (4) different types of bulbs are required. A floor-to-ceiling power pole shall be provided every 3 meters if wall outlets are not within 3 meters. This power pole shall be dual-use for electrical power, voice and data services with a minimum of 10 outlets, one voice port and 4 data ports. Power poles used shall be designed and tested for such use. Submit catalog data for approval prior to ordering materials. Each office and meeting room shall have minimum two electrical outlets and one data port per wall – spacing and quantity shall meet the National Electric Code requirements. Satellite Television Reception: Provide the necessary satellite receivers, components and wiring necessary to provide unilateral television reception to each meeting room. Communications System: Central communications server will be located, as specified, on the 7th floor. Provide sufficient electrical power to this system. All data, satellite and voice communications lines shall be run from this location through existing mechanical spaces to serve the requirements of each floor. Emergency Lighting: Install new and complete hard-wired emergency lighting system and emergency evacuation signs to illuminate stairways and associated emergency egress. This shall be tied to the critical systems circuits on automatic transfer to generator power. Fire Alarm System: Install new and complete hard-wired fire alarm system to include all detectors, pull stations, alarms, conduit, connectors, conductors, panels and other associated material and equipment. This shall be tied to the critical systems circuits on automatic transfer to generator power. Submit the proposed design for approval prior to ordering materials. Fire Extinguishers: Provide a minimum of two (2), 8 kg or greater, fire extinguishers per 100 square meters. All fire extinguishers shall be flush-mounted and shall be of the ABC type. Plumbing: All plumbing design and construction must comply with the 2002 International Plumbing Code unless otherwise approved in writing by the Government Project Manager. Interior Plumbing: The plumbing system shall be installed and/or repaired complete with necessary fixtures, fittings, traps, valves, drains and accessories to be fully operational and free of leaks. Piping shall be connected to exterior service lines as codes and standards require to a reliable potable water source and sanitary sewer or septic system. Water piping shall be concealed in all finished spaces. Provide insulation to control sweating. Replace all cover plates and floor drains and add new where missing. Sewer: Design, install, and repair existing where possible, a complete building sanitary sewer and gray water system to include all piping, fittings, hangers, straps, flanges, traps, drains, vents, gray water storage and fixtures. Sump pumps and/or lift stations shall be installed as design deems appropriate to adequately move all potential waste Water: Design, install, and repair existing where possible, a complete building water supply system to include all piping, fittings, hangers, straps, valves, faucets and fixtures. Elevated water storage shall be repaired, improved and/or replaced to provide adequate potable water supply to the facility. Hot Water Heaters: Provide new electric, commercial hot-water heaters capable of providing a minimum of 49 degree Celsius (C) hot water to all sinks and lavatories within 30 seconds of faucet operation. Water heater must have a minimum 10 year warranty. Hot water heaters shall be located in Mechanical Rooms or Janitorial Spaces with adequate maintenance access unless otherwise approved by the Government Project Manager. General: Language: Superintendence and project managers shall speak, read and understand English. Criteria for awarding the contract: Criteria will be based on a purposed work plan for accomplishing the work to include approaches for landscaping, floor plans, sewer, electrical, and mechanical. Past performance, experience of jobsite personnel and quality control procedures will be considered. A written submittal detailing this information will be included as part of the bid package. Bid items should include: Preliminary concept drawing and work plan Lump Sum Cost Site work and parking lot Lump Sum Cost Building demolition Lump Sum Cost Building architectural Lump Sum Cost Building mechanical Lump Sum Cost Building electrical lighting, voice, data Lump Sum Cost communications and outlets) Building electrical service Lump Sum Cost Landscaping Lump Sum Cost Codes and Standards: All new and renovated work must comply with the International Building, Plumbing, Mechanical, Electrical Codes and their references. Submittals: Submit all manufacturers’ specifications, operation and maintenance manuals, training manuals and training procedures, quality control procedures and safety, security and environmental protection procedures to the Government Project Manager. Items for review shall be submitted and approved by the Government Project Manager prior to ordering material. All reviewed submittals shall be returned to the Contractor within three (3) days of submittal for review. Submit items at the time so determined by the Government Project Manager. All submittals will be provided with a cover letter to PMO on or before the date so indicated by the contractor’s schedule. Submit the following for Government Project Manager review and approval: Preliminary drawings, concept drawings for architectural, mechanical, site work, electrical interior, electrical service and landscaping. Final drawings for architectural, mechanical, site work, electrical interior, electrical service and landscaping Manufacturer information and catalog cuts of major equipment items – including but not limited to mechanical equipment units, cooling units, water heaters, water tanks, boilers, expansion tanks, generators, transformers, switchgear. Plumbing Fixture catalog cuts 30% design to include electrical, HVAC, plumbing and conceptual work plans Catalog cuts for Elevators Electrical outlets and panel board catalog cuts Emergency Generator specifications Window tinting sample (2 – 300mm x 300mm) Tile, carpet, window, door and paint samples Light fixture specifications (each type) Electric Load calculations Mechanical Load calculations Construction Schedules Within three (3) days of award, Contractor shall provide a Critical Path Method (CPM) -type construction schedule indicating submittal dates, milestone completion and installation dates. Primavera is suggested type. Scheduling of project-related activities and sub-activities, dependent or independent, and changes thereto to meet anticipated and unanticipated events or changed situations as may develop are the responsibility of the Contractor. The Government Project Manager must be advised of all proposed schedule changes. Reports and Meetings Prepare and deliver a daily report to the Government Project Manager. Identify progress made the previous weeks and expected progress for the upcoming weeks. There will be a weekly progress meeting to discuss job and progress status Beneficial Occupancy: Government desires to begin facility occupation from the 7th floor down as they are completed and prior to the end of the contract period. Construction plans and schedules should reflect intent accordingly. Site Maintenance and Clean-Up The project site shall be kept clean at all times. Each day all daily trash and debris will be place in covered and secured containers. When covered containers are full, they must be emptied properly off-site. All equipment and materials shall be properly stored and stowed. Available Services: Contractors should not assume electricity or water is available on site unless identified during site visits. Subcontracting Work may be subcontracted; the contractor must submit request for approval of Subcontracting companies and any workers on the site through the Government Project Manager. Quality Control Perform all quality control throughout the duration of construction, installation, testing and commissioning. Contractor will witness tests of primary components and be responsible for coordinating and conduction of all testing at not additional cost to the Government. Safety All persons on-site shall wear proper personal protection. The Contractor alone is responsible for the safety of all workers and authorized visitors of the site. The Contractor shall comply with the Corps of Engineers Safety Manual EM-385-1-1 (http://www.usace.army.mil/publications/eng-manuals/em385-1-1/toc.htm). The Contractor shall be responsible for the enforcement of all safety requirements including, but not limited to, use of hard hats, safety glasses, safety belts, tool tethers while working overhead, safety bones, and preventing personnel from working overhead while others are working underneath. The Contractor shall provide protection of persons and property throughout the progress of work. Security Contractor is responsible for the security of the workers, authorized visitors, building and materials and related debris during the period of construction. Contractor is responsible for reporting any security incidents with personnel or property to the Government Contract Manager. Notification The Government Project Manager will be informed at least seven days in advance of the following activities: Any shutdown of utilities that could potentially affect City or Neighbors Following week’s progress schedule Final Acceptance and Submittals Written notice of project completion and Government Project Manager’s approval Written review of equipment training Operation and Maintenance manuals for all equipment and hardware, three copies Signed and certified copies of Warranties As-Built drawings