FOR AWARD OF THE — PROCESSING PROCEDURES

PROCESSING PROCEDURES FOR AWARD OF THE BRONZE STAR MEDAL (BSM) 1. DA Form 638: To be used for recommendations for award of medals given for valor/heroism/wartime and all awards higher than MSM for Army personnel only. Item 1-7: Address of approving official (ex. CDR, CFLCC) Item 8: Previous personal dec0.orations, do not include unit citations) Item 9: Leave blank Item 10: BSM Item 11: Period of TDY Item 12: Achievement Item 12b: No Item 13: No Item 14 - 19: Personnel data of requesting official Item 20: Narrative or “See attached narrative” Item 21: Citation or “See attached citation” Item 22a: Signature of official Item 22b: Date Item 23a & b: Address of approving and requesting officials ***Leave all other items blank Note: If you choose to prepare the citation and narrative separate from the DA Form 638, please follow the instructions below. Citation: Prepared on 8 1⁄2” by 11” bond paper, double-spaced, not more than 12 characters per inch. Limited to one page typewritten, maximum nine lines. Narrative: Prepared on 8 1⁄2” by 11” bond paper, limited to one single spaced page. 2. OPNAV 1650/3: To be used for recommendations for award of all medals for Navy and Marine Corps personnel only. Item 1-6: Complete as appropriate Item 7: Leave blank Item 8-13: Complete as appropriate Item 14: Leave blank (Only required for retirement or separation) Item 15: Complete as appropriate Item 16: Address of members home station personnel support office Item 17: Coalition Provisional Authority (Office) Item 18: Job (ex. Deputy Comptroller, Linguist) Item 19: Complete as appropriate Item 20-21: None Item 22: Known to me (checked) signature block, signature of approval Authority and date ***Leave all other items blank 3. AF Form 3994: To be used for recommendations for award of all medals given for valor/heroism/wartime and all awards higher than MSM for Air Force personnel only. Form Self Explanatory ***Leave “Endorsements:” blank RECOMMENDATION FOR AWARD For use of this form, see AR 600-8-22; the proponent agency is ODCSPER For valor/heroism/wartime and all awards higher than MSM, refer to special instructions in Chapter 3, AR 600-8-22. 1. TO FORMTEXT 2. FROM CPA, Baghdad, Iraq, APO AE 09335 3. DATE PART I - SOLDIER DATA 4. NAME 5. RANK 6. SSN 7. ORGANIZATION CPA – Baghdad APO AE 09335 8. PREVIOUS AWARDS 9. BRANCH OF SERVICE 10. RECOMMENDED AWARD 11. PERIOD OF AWARD BSM a. FROM b. TO 12. REASON FOR AWARD 13. POSTHUMOUS 12a. INDICATE ACH, SVC, PCS, ETS OR RET 12b. INTERIM AWARD FORMCHECKBOX Yes x No FORMCHECKBOX Yes X No Service IF YES, STATE AWARD GIVEN: PART II - RECOMMENDER DATA 14. NAME 15. ADDRESS CPA – (Section assigned) 16. TITLE/POSITION 17. RANK Baghdad, Iraq APO, AE 09335 18. RELATIONSHIP TO AWARDEE 19. SIGNATURE PART III - JUSTIFICATION AND CITATION DATA (Use Specific Bullet Examples of Meritorious Acts or Service) 20. ACHIEVEMENTS ACHIEVEMENT #1 See Attached Narrative Justification ACHIEVEMENT #3 ACHIEVEMENT #4 21. PROPOSED CITATION See Attached Citation DA FORM 638, NOV 94 REPLACES DA FORM 638-1. PREVIOUS EDITIONS OF DA FORM 638 ARE ABSOLETE. NAME SSN PART IV - RECOMMENDATION/APPROVAL/DISAPPROVAL 22. I certify that this individual is eligible for an award in accordance with AR 600-8-2; and that the information contained in Part I is correct. 22a. SIGNATURE 22b. DATE FORMTEXT 23. INTERMEDIATE AUTHORITY a. TO FORMTEXT b. FROM FORMTEXT c. DATE FORMTEXT d. RECOMMEND: FORMCHECKBOX APPROVAL FORMCHECKBOX DISAPPROVAL FORMCHECKBOX UPGRADE TO FORMTEXT FORMCHECKBOX DOWNGRADE TO FORMTEXT e. NAME FORMTEXT f. RANK FORMTEXT g. TITLE/POSITION FORMTEXT h. SIGNATURE i. COMMENTS FORMTEXT 24. INTERMEDIATE AUTHORITY a. TO FORMTEXT b. FROM FORMTEXT c. DATE FORMTEXT d. RECOMMEND: FORMCHECKBOX APPROVAL FORMCHECKBOX DISAPPROVAL FORMCHECKBOX UPGRADE TO FORMTEXT FORMCHECKBOX DOWNGRADE TO FORMTEXT e. NAME FORMTEXT f. RANK FORMTEXT g. TITLE/POSITION FORMTEXT h. SIGNATURE i. COMMENTS FORMTEXT 25. INTERMEDIATE AUTHORITY a. TO FORMTEXT b. FROM FORMTEXT c. DATE FORMTEXT d. RECOMMEND: FORMCHECKBOX APPROVAL FORMCHECKBOX DISAPPROVAL FORMCHECKBOX UPGRADE TO FORMTEXT FORMCHECKBOX DOWNGRADE TO FORMTEXT e. NAME FORMTEXT f. RANK FORMTEXT g. TITLE/POSITION FORMTEXT h. SIGNATURE i. COMMENTS FORMTEXT 26. APPROVAL AUTHORITY a. TO FORMTEXT b. FROM FORMTEXT c. DATE FORMTEXT d. RECOMMEND: FORMCHECKBOX APPROVAL FORMCHECKBOX DISAPPROVAL FORMCHECKBOX UPGRADE TO FORMTEXT FORMCHECKBOX DOWNGRADE TO FORMTEXT e. NAME FORMTEXT f. RANK FORMTEXT g. TITLE/POSITION FORMTEXT h. SIGNATURE i. COMMENTS FORMTEXT PART V - ORDERS DATA 27a. ORDERS ISSUING HQ FORMTEXT 27b. PERMANENT ORDER NO. FORMTEXT 31. DISTRIBUTION FORMTEXT 28a. NAME OF ORDERS APPROVAL AUTHORITY FORMTEXT 28b. RANK FORMTEXT FORMTEXT FORMTEXT 28c. TITLE/POSITION FORMTEXT 29. APPROVED AWARD FORMTEXT FORMTEXT 28d. SIGNATURE 30. DATE FORMTEXT FORMTEXT REVERSE, DA FORM 638, NOV 94 *U.S. Government Printing Office: 1995 -- 391-677 SAMPLE ONLY PROPOSED CITATION FOR AWARD OF THE BRONZE STAR TO COLONEL HANK J. AARON JR. For exceptionally meritorious service while assigned as a (DUTY TITLE), Coalition Military Assistance Training Team. (NARRATIVE INFORMATION NOT TO EXCEED 9 LINES, INCLUDING OPENING AND CLOSING SENTENCES) (FULL GRADE AND LAST NAME) performance reflects distinct credit upon (HIMSELF OR HERSELF), the United States (ARMY, NAVY, AIR FORCE OR MARINE CORPS), and the Department of Defense. SAMPLE ONLY NARRATIVE RECOMMENDATION FOR AWARD OF THE BRONZE STAR TO COLONEL AARON, HANK J., JR. Colonel Hank J. Aaron, Jr., is recommended for the award of the Bronze Star for his exceptionally meritorious achievement in spearheading the establishment, development, and deployment of the Coalition Joint Civil Military Operations Task Force (CJCMOTF) formed for Operation Enduring Freedom (OEF). With minimal resourcing and staff assistance, he was solely responsible for getting an unprecedented organization fully operationally capable for deployment to the country of Afghanistan. Colonel Aaron demonstrated undaunted persistence and exceptional and resourceful expertise in accomplishing this task. Colonel Aaron began leading this organization from the day in October when his unit received notification of its mission. He then orchestrated its construction with USCENTCOM staff at MacDill AFB. The Combatant CINC directed formation of this task force and designated it as a key pillar of his campaign strategy in Afghanistan, one that would provide and facilitate humanitarian assistance as a counterpoise to combat operations. He considered it an essential piece of the strategy to retain local and international political-military support for the combatant coalition forces. The CJCMOTF had no operational predecessor or model. The concept existed only in doctrine, but its actual organization, plans, and operations were undefined. Beginning with the inception of this unique task force, Colonel Aaron served both as its commander and the commander of the 122nd Rear Operation Center (ROC) Georgia Army National Guard. This unit was mobilized to form the core of CJCMOTF. Colonel Aaron oversaw the growth of the task force from the original 26 soldiers to a task organization of over 250 Active and Reserve Component soldiers, airmen and coalition members. From the beginning, Colonel Aaron played the vital role in synchronizing and shaping guidance and policy establishing the CJCMOTF framework and its modus operandi at the General officer level. Colonel Aaron developed and communicated the vision for the CJCMOTF organization, which forged a sense of teamwork among the task force personnel who, apart from a handful of ARCENT personnel on loan to the CJCMOTF, had no previous working relationship with one another. Few, even, had any experience in civil-military operations. Yet Colonel Aaron was able to prepare and motivate the task force members to perform a historic mission providing humanitarian assistance operations in direct support of combat operations and to enhance the legitimacy of the newly appointed Afghan Interim Authority. Colonel Aaron deployed the approximately 250 well-equipped soldiers of the task force into Afghanistan without incidence. Colonel Aaron was a quick study and he effectively applied his newly acquired knowledge of joint military and civil-military doctrine. In addition, his exceptional leadership ability allowed him to navigate through a myriad of obstacles and issues that confronted the employment of this new organization. Through Colonel Aaron’s personal dedication and exceptional teaching abilities, each CJCMOTF member learned to operate at levels they were untrained and unaccustomed to. Furthermore, Colonel Aaron personally developed and implemented organizational staff procedures that have enabled the CJCMOTF to operate as an independent task force, interface with other joint and coalition staffs, and operate within an austere and dangerous environment. Colonel Aaron was also instrumental in expediting and gaining the approval for transfer of Overseas Humanitarian Disaster Assistance and Civic Aid (OHDACA) money from Department of Defense and USCENTCOM to CFLCC. Previously there existed no precedence or guidelines delegating both spending and implementing authority below the Interagency Working Group level. Colonel Aaron led the writing of the CFLCC and CJCMOTF policies outlining the executing of the wartime OHDACA program. PAGE