07-F-1213 DOC 16 FINAL RESPONSE

BUSINISS TRANSFORMATION Taskforce DoD Contracting Update to Deputy Secretary of Defense July 13, 2006 BUSINESS JRANSfORMAnDN Agenda 1. Opening (b)(6) 2. Technical Overview- Contracting 3. Technical Overview- Telecommunications 4. Schedule Update 5. Closing 2 BUSINESS JRANSfORMAnDN Phase I: Objective Deployment of common business process and system for contingency contract management in Iraq: a) Provide online access to contract activity across DoD contracting community in English and Arabic i. Opportunities ii. Bids iii. Contracts b) Provide bid-access through multiple venues : i. Leverage available technology ii. Manual communications through local and provincial government iii. Arabic language communications 3 BUSINESS JRANSfORMAnDN DEFINE OBJECTIVE UNDERSTAND CURRENT ENVIRONMENT 13-July ----- IDENTIFY AREAS FOR IMPROVEMENT DEVELOP SOLUTION DEPLOY SOLUTION 1-0ct ----- SUPPORT Overview of Approach • Identify problem and high level requirements • Understand 1. funding 2 . orga nizations 3 . process 4 . system • Focused on: 1. Streamline/automate the contracting process 2 . Improved visibility into contracting opportun ities and awards Obtain buy-in from user community Identify and select technology alternatives Design, build, and test technical solution Develop training approach Rollout solution and training • Deploy Functional/Technical support team in country and in the US) 4 BUSINESS Funding & Organizations JRANSfORMAnDN Supplementals Summary Supplementals Details Soorce or Funds Date Total O bligatoo Ex~nded !BBf.1 !BBE1 !§ff. Mise T ot.al DdJ $518.3 $5,3ill.O i762o I $6,500.31 Ira q i Rec o n struction a nd Relief F u nd 1 A p ril 2 0 03 $2,400 1 00% 100% CPA $51a3 $516.3 Ira q i Rec o nstruction a n d Relief F u nd 2 N ov 2 0 03 $1 8, 400 88% 60% Mi! STC-1 $5,300.0 $762.0 $6,062.0 IRMO $13,437.0 $3,471.0 $1 6,9J8D Ira q i &lcu rily F orres Fund May 2 0 05 $5,300 60% 31% USAID $1 , 781.4 $3, 009.0 $4,790.4 Ms:ellane o us J a n 2005 $5,600 DoS $125.4 $1 , 303.0 $1 , 367.0 $2,795.4 T reas1.1y $6.0 $39. 1 $45.1 USIP $10.0 $10.0 Total $31 ,700 USTDA $5.0 :!15.0 Mise :!1544.6 $544.6 • All finarcialdat3 obt3medtromS~cial lns~ciOrGene.al for Iraq ~constru::ti:ln $M Total $2,436.1 $18,342.7 $5,300.0 $5,600.0 $ 31,678.8 (SlGII?j qlllrterly Re rort, Marc h <DOS Reconstruction Contacting Organizations I c . .. ~ .... I ' - Owf\lmanage fut>dt c:J Awards eont,..,cts 1::] Admirlloter 0011traets 5 Processes & Systems Conllading Activtty Processes ·~ -- - f- oj I MMI! ~ - (S I l ite 1-1- Ill 2 ::E. · - J 1 '-i'.:U l 1 ~ J - - - ...[ ~ J - l J ee•: ,w • I .LA.l i ~ I· · · ; .~~::" H-" ::.-:::(h+<S>-·1 ·~ : .:;; ~.:,,. H ··:·.: ~~ - I ~,~- ~- 8-·B-· · ; :~ ·:;;::: ~ ~ • • • OM!;I O • :.:;. ~·~ ..;o$ ~ ;;;_- · ~ ~- · 1 ~ ~ ~ •.,kl..,, .. "" '· ..... . , ...•....... ·-t~ .' n ;· .· :; . •.,: . ................ ~. ~ .. ·····:· . . . r. •• ;~".: : ·' . • ..... .... ........... , ,, ..... ... , ..... _ J-C . .... , . .. ~[ ..; ,;:::•:: · . ~~~~ ·::., . • .• ... .... J,.,. ......... L lolltll I ~ ~ 6 BUSINESS JRANSfORMAnDN High Level Requirements Simple but elegant solution Deployable in less than 90-days English and Arabic capabilities Centralized data and standard processes Secure site Supports web and manual processes Analysis capability Vetted database of Iraqi contractors Obtain maximum flexibility for CERP funds Easily Supportable Ability to hand over to Iraqi government 7 BUSINESS TRAHSfORMAnON Multiple Non-Optimized Networks • Department of Defense (DoD) 1. MNF-1 2. US hmy Signal Corps 3. Marine Corps 4. Nil 5. DISA • Department of State (DoS) • USAID • Iraqi Telecommunications and Postal Company (ITPC) • Iraqi National Communications and Media Commission (N CMC) • Iraqi Ministry of Communications (MoC) • Mobile GSM Operators 1. Asia cell (Sulimaniya) 2. lraqna (Baghdad) 3. Alheer (Basra) 4. Sanatel (Sulimaniya) 5. Korek (Erbil) ·Wireless Local Loop (WLL) • Satellite Operators 1. lnmarsat 2. Thuraya 3. NewSkies 4. Eutelsat 5. Gasprom - •'•••lf11ill11",-' .. h,..,,, A.oh . ........ ~ t &o)nll~lul"A> .. ...... - M.-.A-..1 I'll~~ -~ ..... · · · "''"' ~ ~ ,.,,,,.ft -tt•,..ult 1 f ~.'/' ...... •'; •'!""' i]!~i•"' · ' t IOU ~ SA UDI ARAliA " ... .I · ~ Little to no formal overarching coordinated communications strategy. 8 BUSINESS JRANSfORMAnDN Iraq Network Infrastructure Roadmap To-Be: 2006-2008 As-Is: "Circa 1996" I ~ S Government h • • • I lr~qi Government ~ • • • Commercial h a....,:=======-_j ... Interconnected Wireline and Wireless IP Network Wifi HotSpot GSM'GPRS CDI\M Paper Contract Distribution E-mail Distribution Lists IP/MPLS Backbone WII\MX 9 BUSI ESS TRANSIORMAIIOH Application Performance Issues Applications - Inefficient Application Code - Application Usage Characteristics Servers - Application Infrastructure 1 Design - Configuration Errors - Sub-optimal Server Workload Distribution - Server Resource Contention End-to-end Application Performance Understanding the role each component plays Is key for ensuring high-availability Networks - Routing Errors - TCP Misconfigurations - Network Conditions (Congestion, Packet Loss, Delay, Bandwidth) 10 Infrastructure Work Tasks • Develop an cc as-is,, view of the existing telecom infrastructure in Iraq (DoD, DoS, USAI D, Iraqi Government, Commercial) ·Build a 24 month telecom infrastructure strategy, architecture and transition plan ("to- be,,) ·Develop and execute business cases that would result in the appropriate allocation of requirements and outcomes between the US Government, Iraqi Government and Commercial initiatives ·Establish data collection methods and tools to support maturing the Business Case data and reuse for future contingency operations • Develop governance model (DBSMC) MARKET & BUSINESS TECHNOLOGY GOVERNMENT & REGULATORY Key Challenge: Synchronize contingency operations & economic development with communications environment. 11 BUSINESS Sequence of Events JRANSfORMAnDN Day 1 Sat Day 2 Sun Day 3 Mon Day 4 Tues Day 5 Wed Day 6 Th urs Day 7 Fri Day 8 Sat Day 9 Sun Day 10 Mon Enroute to Jordan Enroute to Jordan Travelers ~)(6) Units to be visited MNF-I (GEN Casey, MGenMoore, CIS Director (BG Connors) MNC-1 (LTG Chiarelli & selected staff C4 (Info Fusion), C6 (CO L~ fU9) MND B (MG T luu:mund, CO ~ selected staff G~ MNF W(MGenZilmer, BGe n~GenNe ll er , Cot ~ij~)~{6) ~.., 1& MEF G2/G6) JCC IIPARCIRCC (MG Scott) IRMO (MG Abt) Special IG Iraq Reconstruction (M4(b)(6) I Hateen Bus F actoty Visit, I skandiriy ;}lfu ~on ( p er LTG Chiarelli's suggestion) Day 11 Tues DoS (PRT) GRD (MG lvl cCo~ PCO (Jack H oily) 12 I : t ' t ! ' : ! ' : ! ' : BUSINESS JRANSfORMAnDN June I July ' : l<ickoff ' : ' I ' I Understand Current Environment Task Force Phase 1: Project Time line I August I September I October I ' l ' ' : t ' • I Iraq Trip I I Iraq Trip I Iraq Trip ' I Iraq Trip I ' . ' Refine ~ Tech ~ ~ Alts ~ • ~ i Technical Selection Develop So lu~ion Test Dep loy • Spiral1 Go live Phase I is in motion and tracking to plan. Phase II is the bigger challenge. 13 !!!t~M~~! Task Force Phase II : Economic Development Phase I focuses on creating visibility to demand -enabling Iraqi business to bid on contracts. Phase II will focus on how to drive demand to Iraqi industry. Key Challenges: -Three years of idle operations across industries. - Requires a set of micro-economic & supply management skills to assess factory capabilities. - Close collaboration with deployed forces. -Cultural & sectarian overlay to contingency contracting process. -State-owned enterprise philosophical disagreements. 14 BUSINESS JRANSfORMAnDN Task Force Phase II : Approach Assembling a team leveraging a variety of sources to deploy in October in collaboration with JCC \/A. Includes operationa\ and cultural expertise and private sector theater engagement. Will begin with low-end commodities: cement, gravel, basic materials. Reduces risk of delivery to commitment. Visits begin this trip to higher end operations to assess readiness. Beginning assessment of basic infrastructure alignment to our goals- power, transportation, telecom, etc. 15 BUSINESS TRANSfORMATION Backup BUSINESS JRANSfORMAnDN Iraq Contracting Activities Funding Information US Government Appropriations Source of Funds Iraqi Reconstruction and Relief Fund 1 Iraqi Reconstruction and Relief Fund 2 Iraqi Security Forces Fund Miscellaneous Date April2003 November 2003 May 2005 January 2005 Total $(billions) $2,400 $18,400 $5,300 $5,600 $31,700 Obligated Expended 100% 100% 88% 60% 60% ? ? ? International Funds Source of Funds Development Fund for Iraq (DFI) Madrid Donors Conference Date $(billions) Obligated Expended 2003- ongoing October 1, 2003 Total $31,500 $14,700 $46,200 100% 100% ? 25% "All financial data obtained from Special Inspector General for Iraq Reconstruction (SIGI R) quarterly Report, March 2006 17 BUSINESS JRANSfORMAnDN Iraq Contracting Activities Funding Detail Iraqi Reco nstruction and Relief l=und 1 Apportioned Obligated DoD DoS USAID Treasury USTDA $518.3 $514.4 $125 .4 $125.4 $1 ,781 .4 $1 ,781.3 $ 6.0 $6.0 $5 .0 $5.0 Expended $501.8 $11 6.0 $1 ,662.3 $4.8 $2.8 Total $2,436.1 $2,432.1 $2,287.7 Iraqi Reco nstruction and Relief Fund 2 Appropriated Obligated Expended DoD IRMO $13 ,437.0 ? ? DoS $1 , 303.0 ? ? USAID $3,009. 0 ? ? Treasury $39 .1 ? ? USIP $1 0.0 ? ? 2gt. Rev. A $544 .6 ? ? Total $18,342.7 $15,263.0 $10,061.0 Iraqi Security Forces Fund Appropriated Obligated Expended ISFF $5.300.0 $3 ,133.0 $1 ,648.0 Total $5,300.0 $3,133.0 $1,648.0 Miscellaneous Appropriated Obligated Expended DoD $762.0 ? ? IRMO $3,471 .0 ? ? DoS $1 .367.0 ? ? Total $5,600.0 $0.0 $0.0 Grand Total $31,678.8 $20,828.1 $13,996.7 18 BUSINESS JRANSfORMAnDN Iraq Contracting Activities Funding Detail IRRF 1 IRRF 2 DoD $518.3 CPA $518.3 MNSTC-1 IRMO $13,437.0 USAID $1,781.4 $3,009.0 DoS $125.4 $1 ,303.0 Treasury $6. 0 $39.1 USIP $10.0 USTDA $5.0 Mise $544.6 Total $2,436.1 $18,342.7 ISFF Mise Total $5,300.0 $762.0 I $6,580.31 $518.3 $5,300.0 $762.0 $6,062.0 $3,471.0 $1 6,908.0 $4,790.4 $1,367.0 $2,795.4 $45.1 $10.0 $5.0 $544.6 $5,300.0 $5,600.0 $31,678.8 * All financial data obtained from Special Inspector General for Iraq Reco nstruction (SIG IR) quarterly Report, March 2006 19 BUSINESS JRANSfORMAnDN Iraq Contracting Activities Organizational Detail c=========================~---- O rganization Name .. Own/ CONUS OCONUS Dept Commarder ~ 6 POC POC ~ l i! .. f! M anage A~rd Administer Funds eortracts Ccntracts .. ~ i J · r i :2 il j ~ i5 . ~ ~i i ~ ~i I OoO X li X LTGManin CM SGT U<Ht-<>< y llb) (6 I 1 000 1 005 .TG N onh X X X X X X X X X X X X ){ X J\ J\ 1\ 1\ 1\ ~ lSTC-1 "~ '""" """"I SeCI.Irity 1 ranmoon · I S r) . (9>pports hlq fAf Central Ar F oroe ·· - ~:: Qntas1ructure) '" t 0 1 ~ me tu ~ r>geney b r hl« rati onal D evelopment IECONS CCENrAF) ., ... ' "" Oommard IL AC.PM(US) . I AfC EE ~Forc e C enter b r oo o o u n " IU\,;MA ;::~~ wnua ou"V'"'"""V"" ~"' I J[;\,;t .bint ~"" ·~' "II D>mmand • Iraq jU>f"-1: \ ui<U J U S J<mY o.orps 0 1 t:ngo neer s ~.:ourt ry j UO ~ .. ,.,...,.,, ~ ~:~ l n.V~ 1 000 000 DoD DoD 000 ~~:w MaLl /'I. V "i) I 11.\10:, ... ~~- tm ... o~.; ,.: MG Scott COL Mu McCoy rb)(6) 'J.f>r lrll[ Ill ,., X X 1\ J\ " " " " " X X X X X X X X X X X X X X X X X 1\ X 1\ X X X ){ X X ){ 1\ J\ 1\ 1\ 1\ T T T )\ T X X X X X u .. c w o - Own /manage fl.l'lcls 0 Awards cortra<t s Admi ri ster ccrtracts ' AFCEE spend ncluded in the CENT' AFtotar? ~ Ova-lil oommander, located in U S 20 BUSINESS JRANSfORMAnDN System Inventory • Access Database JCC-1/A specific database used to collect their contract actions. Summary contract data is manually entered by personnel at JCC-1/A. Exceed The Exceed database is owned and operated by the Logistics Management Control Center (LMCC), which falls under GRD. It controls data related to shipping and delivery of goods and services purchased by JCC-1/A. FedBizOpps Mandated portal for publicizing federal opportunities over $25,000 for vendors. • FPDS-NG The Federal Procurement Data System (Next Generation) is a mandated system that collects data from contract offices on all awards. • IRMS Iraq Reconstruction Management Systems QRMS) is a Corps of Engineers repository of contract action. • SIRIS The SIGIR Iraq Reconstruction Information System (SIRIS) is a reposftory created by the Special Inspector General for Iraq Reconstruction for all contract actions in theater. Our initial analysis indicates that it has not captured a complete set of contact actions from Iraq. • Standard Procurement System (SPS) The Standard Procurement System (SPS) is an automated contracting system that standardizes procurement processes across the Department of Defense (DoD). WOPRR The Warfighter Open Purchase Request Router is a Marine Corps system that allows creation and routing of Purchase Requests to their contract management system. 21 BUSINESS JRANSfORMAnDN Tasks Accomplished 1. 2. 3. Obtained copy JCC-1 MS Access database. Continue research into contracting organizations, processes, data, and systems on the ground. a) Interviewed in-country experts: I. Director Logistics Management Control Center, co~(b)(6) I(Ret USMC) 11. Contractin Officers Polic /Procurement, and PARC at JCCI M 6 PARC Reconstruction M ) o 1cy Procurement Chief, JCC-1 111. John Daily (PCO) responsible for developing quarterly Congressional reports on Iraq spending b) £'1(6) I an~(b)(6 ) tiBM), regarding supplemental spending mlraq Continued research in potential technical solution for capturing contracting data a) b) MS Word data capture and aggregation Extract, Transform, Load (ETL) methodologies 4. IBM Lead Architect/Developer identified -1(1))(6) I a) Target onboard on July 241 h. Confirming his transition with IBM senior leadership. 22 BUSINESS JRANSfORMAnDN Next Steps 1. Setup in theater meetings with representatives of the following organization: a) JCC-1 b) USACE (GRD) c) CENTAF (AFCEE) d) USAID 2. Map processes for the following organizations a) USACE (GRD) b) CENTAF 3. Investigate SPOT, Exceed, and WOPRR 4. Develop plan of action a) Meetings/relationship building b) Process analysis c) System demos (SPOT, E xceed, WOPRR etc.) d) Validation of site survey surveys 5. Analyze data and database structure in JCC-1 MS Access database 23 BUSINESS JRANSfORMAnDN Contact List Mr.l(b)(6) 1- Network/Database Director for most systems in the IZ, architect of most the original legacy systems. Mr.l(b)(6) 1- Finance Manager for GRD/PCO- has been on the ground since 2003- very knowledgeable on most topics related to Funding, Payment and Supplemental breakouts for the various organizations operating in Iraq -currently in country at this time. Mr. r )(6 ) 1- Director of the USACE Logistics Management Control Center (LMCC) -controls a large database of information (EXCEEDS) regarding contract, deliverables, destination information, etc. MrJ(b>< 6 ) ~ DCAA Senior Auditor- two tours in IZ - extremely knowledgeable on contracts let m country .. .. has a wealth of information and should be approached at some point- currently in States -1(b)(6) I Mr.~~)(6) 1- JCC-1/A PARC Reconstruction, also POC for USACE (GRD)- M1<h (6) I has been in theater for nearly 2 years. He was the former deputy to the previous PARC, CQ~(b)(6) I Mrf)(6) ~as 20 years experience in contracting, currently a GS-14. CMSG~(b)(6) 1- NCOIC for CPATT and CMATT operations in theater. Directs and supervises all procurement actions for the J-4 within CPATT and CMATT. J-4 is the operational arm for interface to JCC-1/A procurement actions. 24 BUSINESS JRANSfORMAnDN Glossary AFCEE ARCENT CECOM CENT AF (ECONS) CERP CMATT CPATT DCMA DFI DLA FBO FPDS-NG IRMO IRMS JCCI LMCC MAR CENT MNSTC-1 NAVCENT SIGIR SI RIS TACOM (US) USACE (GRD) US AID USIP USTDA WOPRR Air Force Center for Environmental Excellence Army Central Command Communicati ons I Electronics Command Central Air Force Command. Expeditionary Contracting Commanders Emergency Relief Program Coalition Military Assistance Training Team Civilian Police Assistance Training Team Defense Contract Management Agency Development Fund for Iraq Defense Loglstics Agency F edBizOpps .com Federal Procurement Data systems- Next Generation Iraq Reconstruction Management Agency Iraq Reconstructi on Management system Joint Contracting Command- Iraq Logistics Management Control Center Marine Central Command Multi Nati onal Security Transition Command -I raq Navy Central Command Special Inspector General for Iraq Reconstructi on SIGIR Iraq Reconstruction System Tank Automotive Command US Army Corps of Engineers. Gulf Region Division US Agency for International Development US Institute of Peace US Trade Development Agency Warfighter Open Purchase Request Router 25