USAID Iraq contract document: AFCAPAgreement

NOTE: A review of these contracts will show that certain specific information has been omitted or redacted. These are standard types of omissions or redactions and have been made in accordance with Federal law, for instance, in order to safeguard business proprietary information as well as to preserve privacy and security. (Contract begins on next page) INTERAGENCY AGREEMENT BElWEEN UNITED STATES AGENCY FOR INTERNA nONAL DEVELOPMENT AND UNITED STATES AIR FORCE d . - I 1. Purpose and Scope of Work: The Bureau for Asia and the Near East of the U S. Agency for International Development ("USAilll ANE"), requests support from HQ AFCESJ VCEX of the United States Air Force, the Recipient Agency, to provide the goods and services in sUPJ»ort ofUSAID/ANE prep8:ledness and worldwide re~bilitation op~tions, which will be described ~ a scope of work to be proVIded by USAIDI ANE each time such work IS requested I -2. Authority: Section 491 of the Foreign Assistance Act of 1961, as amended ~~), on International Disaster Assistance, and FAA Section 632(b), regarding authority to utilize Servll:es, facilities or commodities of Federal Agencies to carry out the FAA. The authority of the US.~ Admjnistrator's Action Memorandum dated January 13, 2003 is utilized by USAID to supercede USAID regulations aD procedures inconsistent with the terDlS of this Agreement. 3. (a) Recipient Agency Contact Persons: Mr. Wayland Patterson Captain Erik Lagerquist HQ AFCESA/CEX 139 Barnes Drive, Suite I Tyndall AFB FL 32403-5319 Telephone 850-283-6216 Fax 850-283-6383 (b) USAIDI ANE Contact Persons: Mr. Ross Wherry Ms. Dana Peterson RRB, Room 4.09-082 Washington, D.C. 20523 Telephone 202-712-4716 Fax 202-216-3399 4. Period. of Performance: Date of signature below through February 1, 2005. 5. Dollar Amount Obligated and Committed by this Agreement: $4,000,000.00 6. Cumulative Dollar Amount Obligated by this Agreement: $4,000,000.00 7. Total Cost oftbis Agreement: $26,000,000.00 This document will serve as USAID's obligating document. his - The expenditures accrued by the Recipient Agency, to be chargeable to the US$ funds obligated in Agreement, shall not exceed the cumulative obligated amount. I 8. Appropriation and Fiscal Data: Appropriation: 72X 1 035 Account Title: Theater Logistical Support Agency Location Code: 72-0001 Fund Account: B.P.C. HFDX0323267KG13 Obligation No.: EEE-R-OO-O3-000 16-00 Obligated Amount this Action: $4,000,000.00 9. Billing, Payment and Refund Instructions: (a) The Recipient Agency shall periodically bill USAID through OP AC procedures, or by submitting a Standard Form 1081 to USAID addressed to: Mr. Ross Wherry USAID/ ANE/SPO RRB, Suite 4.09-082 1300 Pennsylvania Ave., N.W. Washington, D.C. 20523 (b) The Recipient Agency shall be accountable for all funds made available to it under this Agreement, keep complete and accurate records and accounts regarding expenditure of the funds obligated in this )'s Agreement, shall submit quarterly financial reports to USAID regarding expenditures sufficient in USAf lit judgment for USAID to account for reimbursements and to liquidate advances, and shall be subject to au and inspection, as are required by U.S. Government accounting and audit rules and procedures. The l Recipient Agency will promptly refund any unexpended funds to USAID, so that USAID may reprogran them for other rehabilitation activities. 10. Audit and Inspection: n (a) Audit and inspection requirements as set forth in the Inspector General Act of 1978. as amended. sha apply to funds obligated in this Agreement, and to the books and records of any contractor or grantee financed by the Recipient Agency with such funds. The Office of the Inspector General for USAill shar lie ensure full compliance with all applicable provisions of the 1978 Act in coordination with the Office of t e Inspector General for the Recipient Agency. or other appropriate office. which shall provide all appropriJ assistance and support. (b) The Recipient Agency shall ensure, by appropriate written anangements with its contractors or grantees, that USAID-flnanced assistance financed under this Agreement shall be subject to audit and inspection by authorized U.S. Government officials. es 11. Applicable Procedures: The Recipient Agency may utilize its own rules and procedures, or authorin :nt of the Foreign Assistance Act, or a combination of both in carrying out the Scopes of Work. The Recipil Agency and USAID will cooperate to assure that the pmpose of this Agreement will be accomplished, including by exchanging views on progress, performance of obligations, and performance of others engaged in the Program. 12. Foreign Travel: The Recipient Agency will comply with the Fly America Act where applicable and feasible. USAID/ ANE and the Recipient Agency shall cooperate to secure any necessary country gn clearances and applicable privileges and immunities from the u.s. Embassy. State Department. and forei governments involved in the activity. 13. Progress and Final Reports: During performance of the Scopes of Work, USAID and the Recipient in Agency may exchange short progress reports. Promptly after providing the goods and services descnoec the Scopes of Work, the Recipient Agency shall provide to USAID a short final report regarding the nt assistance provided under this Agreement. Except as otherwise agreed in writing by USAID, the Recipi( Agency shall submit requests for reimbmsement or liquidation of outstanding advances not longer than S >m months after the end of the period of performance (with the exception of any cost adjustment resulting fro audits). ) 14. Within the total amounts obligated pursuant to this agreement, the Recipient Agency has flexibilitY t move funds between line items subject to applicable rules, in order to accomplish the objectives of the scope of work, and will give written notice of such adjustments to USAID. Adjustments that exceed 25 percent of any line item shall require prior written approval of the USAID contact person. 15. Amendment: Authorized representatives of the Recipient Agency and USAID may amend this agreement in writing at any time. 16. Signatures: Rocipient Agency U.s. Ageocy for International Development: -- ~~~ -- I/JSUELlTO WORRELL, Colonel, USAF HQ AFCESNCEX Date: Date: