USAID Iraq contract document: ABTSec G

off-white) using black ink. Elaborate art work, multicolor printing and expensive bindings are not to be used. Whenever possible, pages shall be printed on both sides. (c) The electronic document submitted shall consist of only one electronic file which comprises the complete and final equivalent of the hard copy submitted (d) Acceptable software formats for electronic documents include WordPerfect, Microsoft Word, ASCII, and Portable Document Format (PDF). Submission in Portable Document Format is encouraged. (e) The electronic document submission shall include the following descriptive information: --Name and version of the application software used to create the file; e.g., WordPerfect Version 6.1 or ASCIl or PDF - The format for any graphic and/ or image file submitted, e.g., TIFF-compatible. - Any other necessary information, e.g. special backup or data compression routines, software used for storing/ retrieving submitted data, or program installation instructions. SECTION G - CONTRACT ADMINISTRATION DATA G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) (Revision) (a) Claims for reimbursement or payment under this contract must be submitted to the Paying Office indicated in the schedule of this contract. The cognizant technical officer (CTO) is the authorized epresentative of the Government to approve vouchers under this contract. The Contractor must submi either paper or fax versions of the SF- 1034-Public Voucher for Purchases and Services Other Than Persona to the payment office, with a copy to the CTO. Each voucher shall be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered. (1) The SF 1034 provides space to report by line item for products or services provided. The form provides for the information to be reported with the following elements: Total Expenditures Document Number: XXX-X-XX-XXXX-XX] --- Line Description Amt vouchered Amt vouchered Item No. to date this period --- 001 Product/Service Desc. $ xXXX.XX XXXXXX XXXXXX Total --- 17 of 41 (2) The fiscal report shall include the following certification signed by an authorized representative of the Contractor: The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been USAID, or to the extent allowed under the applicable payment clause, will be USAID currently by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and the quantities and amounts involved are consistent with the requirements of this Contract; all required Contracting Officer approvals have been obtained; and appropriate refund to USUSAID will be made promptly upon request in the event of disallowance of costs not reimbursable under the terms of this contract. BY: TITLE: DATE: (b) Local currency payment. The Contractor is fully responsible for the proper expenditure and control of local currency, if any, provided under this contract. Local currency will be provided to the Contractor in accordance with written instructions provided by the Mission Director. The written instructions will also include accounting, vouchering, and reporting procedures. A copy of the instructions shall be provided to the Contractor's Chief of Party and to the Contracting Officer. The costs of bonding personnel responsible for local currency are reimbursable under this contract. (c) Upon compliance by the Contractor with all the provisions of this contract, acceptance by the Government of the work and tial report, and a saustactory accounting bythe Contractor of all Government-owned property for which the Contractor had custodial responsibility, the Government shall promptly pay to the Contractor any moneys (dollars or local currency) due under the completion voucher. The Government will make suitable reduction for any disallowance or indebtedness by the Contractor by applying the proceeds of the voucher first to such deductions and next to any unliquidated balance of advance remaining under this contract. (d) The Contractor agrees that all approvals of the Mission Director and the Contracting Officer which are requred by the provisions of this contract shall be preserved and made available as part of the Contractor's records which are required to be presented and made available by the clause of this contract entitled "Audit G.2 ADMINISTRATIVE CONTRACTING OFFICE The Administrative Contracting Office is: USAID Mark Walther Office of Procurement 1300 Pennsylvania Ave., NW Washington, DC 20523-7100 --. 18 of 41 G.3 COGNIZANT TECHNICAL OFFICER (CTO) The Cognizant Technical Officer at USAID is: Mr. Christopher Milligan 1300 Pennsylvania Ave., NW Washington, DC 20523-7100 (202) 712-0000 Email: cmilligan@usaid.gov G.4 TECHNICAL DIRECTIONS/ RELATIONSHIP WITH USAID (a) Technical Directions is defined to include: (1) Written directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work; (2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work statement; of the work as detailed in Section C (b) The CTO is authorized by designation to take any or all action with respect to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of this Contract: (1) Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications. Contor to concause delic perios: pel, in eciops netsary in overtien with a) above and require the Contractor and i amens so die and cogn it che carator. Wite copy unishins tich the Contracting Officer. (4) Issue written interpretations of technical requirements of Government drawings, designs, and specifications. (5) Monitor the Contractor's production or performance progress and notify the Contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems. (6) Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If to be provided, ensure that Government furnished property is available when required LIMITATIONS: The CTO is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the 19 of 41 Government. The CTO may not take any action which may impact on the contract schedule, funds, scope or rate of utilization of LOE. All contractual agreements, commitments, or modifications which involve prices, quantities, quality, schedules shall be made only by the Contracting Officer. Officer concerning performance of items delivered under this contract and any other administration or should be brought to the immediate attention of the Contracting Officer. (d) In the absence of the designated CIO, the C1O may designate someone to serve as CTO in their place. However, such action to direct an individual to act in the CIO's stead shall immediately be communicated to the Contractor and the Contracting Officer. (e) Contractual Problems - Contractual problems, of any nature, that may arise during the life of the contract must be handled in conformance with specific public laws and regulations (i.e. Federal Acquisition Regulation and Agency for International Development Acquisition Regulation). The Contractor and the CTO shall bring all contracting problems to the immediate attention of the Contracting Ofticer. Only the Contracting Officer is authorized to formally resolve such problems. The Contracting Officer will be responsible for resolving legal issues, determining contract scope and interpreting contract terms and conditions. The Contracting Officer is the sole authority authonzed to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. These changes include, but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terns and conditions. In the event the Contractor effects any changes at the direction of any other person other than the Contracting Officer, the change will be considered to have been made without authority. (*) Failure by the Contractor to report to the Administrative Contracting Office, any action by the Government considered to a change, within the specified number of days contained in FAR 52.243-7 (Notification of Changes), waives the Contractor's right to any claims for equitable adjustments. G.5 PAYING OFFICE The paying office for this contract is USAID/Cairo: APO Address: Accounts Payable USAID/Financial Management Cairo, Egypt APO AE 09839 4902 Attn: Homi Jamshed Intemational Courier: Office of Financial Management USAID Building Lot 1/ A Off Ellaselki Street New Maadi, Cairo, Egypt Post Code No. 11435 20 of 41 The contractor may use the following e-mail address for sending vouchers: AcctsPayableEgypt@usaid.gov <<mailto:AcctsPayableEgypt@usaid.gov >> With a cc to: Ddolley@usaid.gov <<mailto:Ddolley@usaid.gov >> Lzakhary@usaid.gov <<mailto:Lzakhary@usaid.gov> G.6 ACOOUNTING AND APPROPRIATION DATA Org. 10299 NMS: 305 Managing Request No.: 267-0002-3-03007 Activity: SO-267-002, Element # 04 (Health Contract) ppropriation: 723/5109 und Account: HCD30323267KG Amount: $10,000,000 SECTION H - SPECIAL CONTRACT REQUIREMENTS H1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Jumber, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATEI Y REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) f electronic access to the full text of a clause. TITLE DATE NUMBER FEDERAL AOQUISITION REGULATION (48 CFR Chapter 1) AIDAR 48 CFR Chapter 7 PERSONNEL 752.7027 DEC 1990 H2 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JULY 1997) The Contractor agrees to provide the following information to the Mission Administrative Officer on or before the arrival in the host country of every contract employee or dependent: (1) The individual's full name, home address, and telephone number. (2) The name and number of the contract, and whether the individual is an employee or dependent. (3) The contractor's name, home office address, and telephone number, including any after-hours emergency numbers), and the name of the contractor's home office staff member having administrative responsibility for the contract. -.. 21 of 41